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Wayzata is a premier suburb located 11 miles west of downtown Minneapolis. With a population of 4,500 people, Wayzata is a tight-knit community which is known for its vibrant downtown and picturesque setting on Lake Minnetonka. A popular destination for visitors, Wayzata’s downtown is home to a number of specialty shops, boutiques, professional services, and restaurants.

Thursday, June 04, 2015

WAYZATA CITY COUNCIL MEETING AGENDA Wayzata City Hall Community Room, 600 Rice Street Tuesday, June 2, 2015

ITEM DESCRIPTION PRESENTER JM AM KW BA ST VOTE PAGE #
1 Roll Call
2 Approve Agenda
3 Public Forum - 15 Minutes (3 min/person)
a. Trudy Richter - Bushaway Update
4 Consent Agenda 2
a.

b.
c.
d.
5 New Business
a. Consider Development Agreement Amendments for Wayzata Bay Redevelopment LLC Nelson 34
b. Consider Resolution No. 24-2015 Wayzata Bay Center East Block Approvals Gadow 45
c. Consider RFP for Lake Effect Signature Project Design Gadow 131
d. Accept Strategic Planning Report and Adoption of Norms of Behavior and Parameters for Interaction with
Public, Developers, Media Nelson 139
6 City Manager's Report and Discussion Items
7 Public Forum (as necessary)
8 Adjournment
Meeting Rules of Conduct:
Turn in white card for public forum and blue card for agenda item
Give name and address
Indicate if representing a group
Limit remarks to 3 minutes
Upcoming Meetings:
City Council - June 16 & July 7, 2015
Planning Commission - June 15 & July 6, 2015
Approval of Assignment Agreement from LSA Design, Inc. to SRF Consulting Group, Inc. for Downtown Parking Improvement Project
Approval of Workshop Minutes of May 19, 2015 Minutes of May 19, 2015, and Workshop Minutes of May 21, 2015
Approval of Check Register
Approval of Residential Assessing Contract
of Pre-Design/Site Planning for Mill Street Ramp (5:00 PM)
2. Discuss Bushaway Road Landscape Committee Structure & Possible Changes
to Listening Sessions (6:00 PM or immediately following)
7:00 PM - CITY COUNCIL MEETING
WAYZATA CITY COUNCIL MEETING AGENDA
Wayzata City Hall Community Room, 600 Rice Street
Tuesday, June 2, 2015
4:30 PM Dinner Available for Wayzata City Council - Conference Rm.
WORKSHOP TOPICS FOR DISCUSSION:
1. Update on Downtown Parking – Implementation of Pilot Projects and Preliminary Review
Members of the City Council and some staff members may gather at the Wayzata Bar and Grill
immediately after the meeting for a purely social event. All members of the public are welcoCmCe 0.6-02-2015
Page 1 of 176
1 WAYZATA CITY COUNCIL
2 DRAFT - WORKSHOP MEETING MINUTES
3 May 19, 2015
4
5 5:00 PM LAKE EFFECT
6 Mayor Willcox called the workshop meeting to order at 5:00 pm in the Community Room at Wayzata
7 City Hall. Council members present: Anderson, McCarthy, Mullin, and Tyacke. Also present: City
8 Manager Nelson, Director of Planning and Building Gadow, Director of Public Service Dudinsky, City
9 Attorney Schelzel, and City Consultant Mary deLaittre of Groundworks LLC.
10
11 Ms. deLaittre reviewed the draft RFP document and process to solicit design team submissions for The
12 Lake Effect: Signature Project in the central portion of the lakefront, extending from the Depot to the
13 Section Foreman’s House. Ms. deLaittre explained that the RFP submissions would be reviewed by a
14 Selection Committee that is comprised of designers, agency partners, and community members, with the
15 goal of ultimately selecting the winning design team. Ms. deLaittre reviewed the RFP document, and the
16 Jury Selection/Job Description process.
17
18 The Council provided Ms. deLaittre with feedback on the draft RFP and discussed the composition of the
19 selection committee. The Council directed Staff and Ms. deLaittre to bring back a revised final draft of
20 the RFP at the June 2nd Council meeting, and begin contacting the local boards and commissions and
21 other agency partners regarding their interest in participating in the Selection Committee.
22
23 6:00 PM 253-259 LAKE STREET
24 Mayor Willcox called the workshop meeting to order at 6:00 pm in the Community Room at Wayzata
25 City Hall. Council members present: Anderson, McCarthy, Mullin, and Tyacke. Also present: City
26 Manager Nelson, Director of Planning and Building Gadow, Director of Public Service Dudinsky, and
27 City Attorney Schelzel. Also present were property owners Brad Hoyt and Pat Hughes, and Kim
28 Erickson from Flagship Bank.
29
30 Mr. Gadow explained to the Council that Mr. Brad Hoyt, owner of the property at 253 Lake Street E., had
31 requested a workshop meeting with the City Council to discuss potential redevelopment options for the
32 properties located at 239, 253 and 259 Lake Street E. Mr. Gadow provided the Council with a copy of a
33 previously approved PUD concept for the properties from 2005, and a development proposal for the
34 properties from 2006, for reference.
35
36 Mr. Hoyt reviewed the redevelopment options he believed existed for the site, and indicated that the best
37 course was for a joint redevelopment of all of the properties to 3 story office and/or a mixed used
38 building(s) with a public parking ramp in the rear of the property. Mr. Hoyt asked the City Council to
39 consider participation of the City in the financing of the parking ramp.
40
41 The Council directed staff to work with the City’s TIF Consultant to analyze the property and the
42 feasibility of the City’s participation in a new parking ramp as part of redevelopment of the site.
43
44 6:30 PM MN Truck Weight Limits
45 Mayor Willcox called the workshop meeting to order at 6:30 pm in the Community Room at Wayzata
46 City Hall. Council members present: Anderson, McCarthy, Mullin, and Tyacke. Also present: City
47 Manager Nelson, Director of Planning and Building Gadow, Director of Public Service Dudinsky, and
48 City Attorney Schelzel. Also present was Randy Kelly, a representative of Synergetic Endeavors, a firm
49 lobbying against the legislation.
50
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1 Ms. Nelson informed the Council that in this current legislative session, a bill was presented to increase
2 truck weight limits on State Highways. Information provided by Synergetic Endeavors, a group opposing
3 this legislation, was provided for Council reference.
4
5 Mr. Kelly reviewed the legislation and truck weight limits on Minnesota roadways.
6
7 Mr. Dudinsky provided information regarding the City of Wayzata weight limits and enforcement
8 program.
9
10 The Council directed staff to draft a letter in opposition to the legislation.
11
12 The Workshop meetings were adjourned at 6:55 pm.
13
14 Respectfully submitted,
15
16
17
18 Becky Malone
19 Deputy City Clerk
20
21
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1 WAYZATA CITY COUNCIL
2 DRAFT - MEETING MINUTES
3 May 19, 2015
4
5 AGENDA ITEM 1. Call to Order and Roll Call.
6 Mayor Willcox called the meeting to order at 7 p.m. Council Members present: Anderson,
7 McCarthy, Mullin and Tyacke. Also present: City Manager Nelson, Public Works Director
8 Dudinsky, City Engineer/Assistant Director of Public Works Kelly, and Administrative Services
9 Director Uram
10
11 AGENDA ITEM 2. Approve Agenda.
12 Mr. Tyacke made a motion, seconded by Mrs. McCarthy, to approve the agenda, as presented.
13 The motion carried 5/0.
14 The Council requested the addition of a new agenda item to a future City Council
15 meeting concerning the re-creation of the Bushaway Committee in order look at new goals for
16 landscaping and targeting monies for the project.
17
18 AGENDA ITEM 3. Public Forum – 15 Minutes (3 minutes per person).
19
20 a. Presentation of the Mayor’s Best Historic Restoration Award 2015
21 Elissa Madson, Vice-Chair of Heritage Preservation Board (HPB), presented the Mayor’s Best
22 Historic Restoration Award to Ms. Lynn Gruber, 1417 LaSalle Street, for her minimal Traditional
23 Style suburban cottage that was built in 1949 by John Andrews Field on the site of the historic
24 Northland Inn.
25 Mayor Willcox presented Ms. Gruber with a plaque to commemorate the award. Ms.
26 Gruber thanked the Council and HPB for the award.
27
28 b. HPB Presentation of 2014 Annual Report
29 Kim Anderson, Chair of Heritage Preservation Board (HPB), presented the 2014 HPB Annual
30 Report and goals for 2015. She reported the HPB serves to educate an awareness for the
31 preservation of historic sites around Wayzata. She highlighted activities of 2014, which included
32 the preservation of the Log Cabin (“Trapper’s Cabin”), presentation of five Centennial Home
33 Awards, awarded the Ankeny home the Mayor’s Best Preserved House Award, participated in J.J.
34 Hill Days, posted a “Wayzata Historic Landmark” plaque on the Post Office, and highlighted
35 houses and buildings that were torn down.
36 The Council thanked the HPB for its work and urged the public the get involved as a
37 volunteer or with financial donations.
38 The Council inquired about the walking tours. Ms. Kim Anderson replied they hope to
39 continue walking tours as well as starting trolley tours.
40
41 c. Bushaway Road Project
42 Zev Oman, 250 Bushaway Road, stated he noticed some voids in a wall along Bushaway Road
43 and was told a pipe would be installed there. He expressed his disappointment that the run-off
44 from this pipe will be dumped onto his property, noting the area he is referring to is not big
45 enough to be classified as a wetland.
46 Mr. Kelly responded that all the plans for this project presented in 2013-2014 showed this
47 pipe. Because it is a wetland, Hennepin County is required to match the existing amount of water
48 that went to that wetland with an outlet to that area. He stated the County would be willing to
49 have a conversation with Mr. Oman about his concern.
50 Kristi Oman, 250 Bushaway Road, stated the biggest problem is lack of communication.
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1 Mitch Eide, 321 Bushaway Road, stated the trees he originally thought were not going to
2 be removed are now marked for removal since the plans of the project have changed. His
3 primary concern is the lack of communication as well as the proposed plans to fix the problem.
4 He stated he is interested and very motivated to try and preserve this area in the best way
5 possible.
6 The Council asked Mr. Kelly about reported changes that are surprises. Mr. Kelly stated
7 there have been trees removed in some locations that were not part of the plan due to age of trees
8 and construction impact.
9 The Council asked Mr. Kelly who holds the County to the approved plan. Mr. Kelly
10 responded Dan Allmaras is the County Project Manager. If there are design changes that affect
11 the City of Wayzata, Mr. Allmaras would need to notify staff. The Council requested
12 clarification on what a design change is. Mr. Kelly stated it would include an aesthetic
13 improvement, such as the suggestion of a chain link fence.
14 Peter Pflaum, 623 and 630 Bushaway Road, expressed appreciation to Mrs. Anderson
15 and her suggestion of re-creating a Bushaway Committee to address these issues. He suggested
16 identifying a way for the public to understand what is going on with the project and when it is
17 expected to be completed.
18 Merrily Babcock, 337 Reno Street, stated on her street everything was dug up to install a
19 pipe to the lift station. She had called to complain about debris and garbage that was left on the
20 site and was originally told it would be cleaned up in June. Now they are giving her a later date
21 in August. She is hoping the City can address this issue sooner. Mr. Kelly said there is still work
22 to be done and it should be completed in June.
23 Alan Miller, 639 Bushaway Road, stated the resident’s needs are being overlooked. Mr.
24 Kelly stated the City serves as a representative for the residents of the City of Wayzata. Mr.
25 Miller expressed concern that Council Members have not seen the project.
26 The Council indicated it is hopeful that recreating the Bushaway Committee will provide
27 a method to address these concerns and suggested scheduling a tour of Bushaway Road to view
28 the conditions.
29 Ron Anderson, 663 Bushaway Road, described the poor conditions of the road, which
30 included many large holes. He expressed that it feels like a ‘battle zone’ and challenged the
31 Council to come up with an award for the ‘martyrs of Wayzata’ for the tremendous
32 inconvenience they have experienced with the construction. He stated communication needs to
33 be improved and he supports the re-creation of a Bushaway Committee.
34 The Council requested the County summarize what they have heard and give
35 recommendations going forward. Dan Allmaras, County Project Manager, stated he has heard
36 concerns about access issues and tree issues.
37 Mr. Kelly stated there is a hotline, website, and twitter account that residents can use to
38 express concerns and when these means are used, the issues are handled well. He agreed there
39 needs to be a better communication and reaction to the issues being reported.
40 Mr. Pflaum asked the County when the project will be completed. Mr. Allmaras stated
41 the intent is to have the road up to McGinty completed by the end of the year and to finish the rest
42 of the project by the fall of next year.
43 Trudy Richter confirmed the hotline is the best way to report issues. She requested that
44 residents continue to call Manuel Jordan of Heritage Shade Tree Consultants with concerns
45 regarding the trees and confirmed the road is closed to anyone who is not a resident.
46 The Council inquired about County procedures and how major project changes are
47 communicated to the residents. The Council expressed concern about the roads being
48 impassable. Mr. Allmaras stated access is to be maintained at all times and the road is cleaned up
49 every evening.
50 Mr. Oman requested the portable toilet be removed from his driveway.
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1 Mrs. Anderson suggested staff schedule the Council and Planning Commissioners to look
2 at Bushaway Road and create a photo log for community members so they can see the progress of
3 the project.
4
5 AGENDA ITEM 4. Consent Agenda.
6 Ms. Nelson reported on edits to the Workshop Meeting Minutes, which included amendments to
7 the downtown parking topic, if the $9.5 million included a green roof and bathroom elements, and
8 clarification on the ramp height. She requested these edits be added to the minutes as submitted
9 by Mrs. Anderson.
10 Mr. Mullin requested the minutes also reflect the height of the ramp at 975 feet, as given
11 by the consultant.
12 Mr. Gadow provided edits to the Regular Meeting Minutes. These included page 18, line
13 24 to strike “and Charles Cudd Company” and to add on line 26 “Charles Cudd Company
14 provided new drawings to the City in March of 2015.” On line 48, after “the height cap would be
15 24 feet and 25.9 feet” add for Lots 2 and 1. Also on line 48, move the sentence “Mr. Gadow
16 explained this is a different circumstance because the City is trying to get the applicant to meet
17 something that matches the scale and character of the neighborhood” to the end of that paragraph.
18 On page 20, line 19 should read, “However, if the basis for Council action or inaction on the
19 Application goes to criteria in the Subdivision Ordinance, or Planning Commission Report and
20 Recommendation, then that that would be a proper basis.”
21 Mrs. McCarthy made a motion, seconded by Mrs. Anderson, to approve the consent
22 agenda:
23 a. Approval of Workshop Minutes of May 5, 2015 as edited and Minutes of May 5, 2015 as
24 edited, and Minutes of Strategic Planning Retreat of April 30 – May 1, 2015
25 b. Approval of Check Register
26 c. Approval of Resolution No. 22-2015 Approving Continued Support for The Lake
27 Minnetonka Trolley Program on 2015
28 d. Approval of Municipal Licenses
29 e. Municipal licenses which received administrative approval (informational only)
30 f. Police Activity Report
31 g. Building Activity Report
32 h. Approval of Resolution No. 23-2015 Adopting New Municipal License Fees for 2015
33 The motion carried 5/0.
34
35 AGENDA ITEM 5. Public Hearing.
36 a. Public Hearing and Consider Approval of an On-Sale Intoxicating Liquor License
37 and Sunday On-Sale Intoxicating Liquor License for Lunds Inc. DBA “Lunds &
38 Byerlys Kitchen” at 250 Superior Boulevard
39 Ms. Nelson reported that Lunds, Inc., has applied for an on-sale intoxicating liquor license and
40 Sunday on-sale intoxicating liquor license for Lunds & Byerlys Kitchen, located at 250 Superior
41 Boulevard. It will include the indoor restaurant and an outdoor patio on the west side of the
42 building.
43 Ms. Nelson reported the applicant currently holds an on-sale wine license, which will
44 expire on April 30, 2016 and an on-sale 3.2% malt liquor license, which will expire on December
45 31, 2015. The licenses they have applied for will be from June 1, 2015 through April 30, 2016.
46 The applicant paid a pro-rated license fee of $9,625. A background investigation as it pertains to
47 liquor licensing was conducted on the owners and found to be in satisfactory order. The license
48 must be reviewed by the Alcohol and Gambling Enforcement following approval by the Wayzata
49 City Council. Staff recommends approval of both licenses.
50 Anissa Grustel, 2210 Black Oak Drive, Minnetonka, and Pat York, Operations Director
51 for Lunds & Byerlys, addressed the Council. Ms. Grustel stated they have been asked by
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1 customers to have a full liquor license, noting this Lunds & Byerlys location is the only kitchen
2 environment that would have this available.
3 Mr. Willcox opened the public hearing at 8:43 p.m. There being no further input, Mr.
4 Willcox closed the public hearing at 8:44 p.m.
5 Mrs. Anderson made a motion, seconded by Mrs. McCarthy, to approve the On-Sale
6 Intoxicating Liquor License and Sunday On-Sale Intoxicating Liquor License for Lunds Inc.
7 DBA “Lunds & Byerlys Kitchen” at 250 Superior Boulevard.
8 Mr. Tyacke asked Ms. Nelson why the 50/50 rule does not apply in this situation. Ms.
9 Nelson clarified that if the restaurant has 50% of their sales from food and 50% of their sales
10 from liquor, it is not counted as part of the limited number of liquor licenses given by the City.
11 The motion carried 5/0.
12
13 AGENDA ITEM 6. New Business.
14 a. 2014 Audit Report Presented by Bill Lauer, MMKR
15 Bill Lauer, MMKR, described their role in preparing the 2014 Audit Report. He stated that
16 MMKR has issued an unmodified opinion on the City’s basic financial statements, meaning that
17 in all material respects, the statements fairly present the financial position of the City as of
18 December 31, 2014.
19 Mr. Lauer reported that similar to past years, MMKR has identified “Segregation of
20 Duties” as a material weakness in internal control over financial reporting. This is primarily
21 caused by the limited size of the City’s office staff. Staff and MMKR have agreed that with the
22 addition of an Administrative Services Director, there may be an opportunity to implement
23 internal control procedures that would help eliminate this finding. Mr. Lauer completed the
24 presentation of the Audit Report and answered questions of the Council relating to the Report.
25 The Council asked if there were guidelines as to what can be done to correct the
26 weaknesses in internal control over finance reporting. Mr. Lauer responded this weakness is
27 common in a city of this size and it is important to have more checks and balances with people
28 handling payments. He stated Wayzata is a very strong, well-run City.
29
30 b. Consider Approval of Gravel Bed Tree Nursery – Presentation by Manuel Jordan
31 and Kyle Morris
32 Mr. Dudinsky introduced Manuel Jordan, Heritage Shade Tree Consultants, 6347 Minnewashta
33 Woods Drive, Excelsior, and Kyle Morris from the City Parks Department. Messrs. Jordan and
34 Morris presented a report describing the benefits of using a gravel bed tree nursery system, as
35 Wayzata has many projects on the horizon offering potential opportunities to maximize the
36 dollars spent on tree plantings through the use of such a system. These opportunities include
37 replanting from ash tree removals, Bushaway tree plantings, and possible volunteer tree plantings
38 around the City. By implementing a gravel bed system, the City can save money and time on tree
39 plantings, increase community involvement, diversify the tree population, and significantly
40 increase the survivability rates of newly planted trees to ensure a continually beautiful cityscape
41 for the future.
42 Staff recommends the Council approve the building of a gravel bed system at Public
43 Works at an estimated cost of $6,200. The project is proposed to be funded from the Parks CIP
44 line item “Planting, Removal, and Maintenance of City Trees,” which has a $45,000 budget for
45 2015.
46 The Council asked about the frost line and why the roots do not freeze in the winter. Mr.
47 Jordan responded this system is designed to keep trees in the gravel bed for one season and it is
48 not recommended to keep them longer than that. However, he does know of a company that kept
49 the trees longer and did not experience any harm from the winter season.
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1 The Council asked how many trees can fit in the proposed 10 by 50 foot space and what
2 would the cost be. Mr. Morris responded it would accommodate 65-85 trees. Mr. Jordan stated
3 the cost would be $30 to $70 per plant, depending on the species purchased.
4 The Council inquired if there was a way to be creative with watering these plants through
5 rain collection. Mr. Dudinsky stated there is $3,000 budgeted for irrigation.
6 The Council asked if it is possible to partner with other cities to have trees stored this
7 way. Mr. Jordan responded he anticipates with the projects in Wayzata for the next three to four
8 years, this would not be possible.
9 The Council questioned why this project would come out of Parks CIP. Mr. Dudinsky
10 stated this fund has been increased to $45,000 in anticipation of the Emerald Ash Borer.
11 Mr. Mullin made a motion, seconded by Mrs. Anderson, to approve the use of a gravel
12 bed tree nursery at Public Works. The motion carried 5/0.
13
14 The Council recessed at 9:41 p.m. and reconvened at 9:47 p.m.
15
16 c. Consider 2015 Parking Lot Pilot Programs and Update on Pre-Design for Mill
17 Street Ramp
18 Ms. Nelson reported on the recommended 2015 Downtown Parking Lot Pilot Programs, which
19 include valet parking, employee parking, and parking enforcement. Jo Ann Olsen, SRF
20 Consulting, stated the Parking Lot Pilot Programs will take place from June 1, 2015 through
21 August 30, 2015. Valet parking would be available 11:00 a.m. to 11:00 p.m. Monday through
22 Thursday at a cost of $6.00 per car with a charge to the City of $50 per day.
23 The Council asked questions about data collection on this Program and suggested asking
24 people how they felt about the valet service and whether they were a visitor or a Wayzata
25 resident. Ms. Olsen reported they are attempting to determine which businesses are interested in
26 participating in designated employee parking. These lots include City Hall, Marquee Plaza
27 Ramp, third level, and the Promenade.
28 Ms. Olsen stated the on street two-hour parking will stay the same, but will now be
29 enforced. The Council suggested posting new signs to show the two-hour limit will be enforced.
30 Jim Lasher, SRF Consulting, asked Council’s opinion on having two-hour parking on the
31 West City lot. The Council agreed with this proposal and suggested having it extend Broadway
32 up to Rice Street as well.
33 Mr. George Carisch, owner of Marquee Place parking ramp and building, stated he would
34 send a notice to all of his tenant to make them aware of these changes.
35 Mrs. McCarthy stated the South lot could be closed for valet parking in order to make it
36 safer and more efficient for the valet service. Mr. Tyacke expressed it does not seem like an ideal
37 spot for valet parking. Mrs. Anderson suggested closing the lot for valet only on Friday and
38 Saturday evening. Mr. Willcox recommended Mr. Lasher look at making the South lot valet
39 parking only.
40 Mr. Lasher reported on goals and benefits of a Mobility Management District. The
41 annual cost for the parking district would be $26,000 for the following four uses: bike center and
42 restrooms, wayfinding signage, valet parking, and administration. This would cost businesses
43 $.07 per square foot per year. He further reported the annual cost of parking stalls is $112,500
44 and businesses that need parking would pay $250 per stall per year.
45 Mr. Lasher gave an update on the pre-design of the parking ramp. He reported the
46 parking ramp will have up to 300 additional spaces, a maximum height of 975 feet, stair and
47 elevator towers, public restrooms, real time signage on the exterior of the ramp, secure bike
48 storage, storm water improvements, and additional development opportunities.
49 The Council asked for clarification on the timeline of the project. Mr. Lasher stated he
50 hopes the site plan will be selected at the June 2 meeting with final approval in July. Mrs.
51 Anderson stated she does not think this will be enough time to make this decision. Mrs.
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1 McCarthy stated it is fast, but she would look to staff for an understanding on what all the
2 numbers mean. Mr. Willcox stated he is comfortable moving forward with these dates.
3 Mr. Tyacke made a motion, seconded by Mr. Mullin, to approve the 2015 Parking Lot
4 Pilot Projects as modified, and move forward with the design dates as presented.
5 Mrs. Anderson requested that the two items in the motion be separated. She explained
6 she is in favor of approving the Parking Lot Pilot Projects, but not in favor of the design dates as
7 presented and will not support the motion if both items are included together. Messrs. Tyacke
8 and Mullin indicated the two items in the motion go together and do not need to be separated.
9 The motion carried 4/1 (Anderson).
10
11 d. Consider Approval of Implementation of Muni Delivery Program
12 Mr. Uram reported Muni General Manager Castellano and his staff have developed a delivery
13 policy for Wayzata Wine and Spirits. Mr. Castellano presented details of the delivery policy and
14 stood for questions from the Council.
15 The Council asked about the lack of a delivery fee and a minimum $30 order and
16 suggested having a delivery fee for smaller orders and waiving the fee for larger orders. Mr.
17 Castellano stated the $30 minimum is to maintain an average transaction.
18 The Council asked for clarification on why there is delivery to the marina, but not
19 dockside. Ms. Nelson stated this was discussed at the staff level as there was concern about
20 delivery to a boatful of minors that may have one qualified purchaser. The Council stated it was
21 comfortable with the proposed policy on this item.
22 The Council inquired about the delivery radius and insurance coverage. Mr. Castellano
23 stated every delivery that goes out is covered.
24 Mrs. Anderson stated she did not know of other businesses that lease a vehicle for
25 delivery and would like to see another plan instead of making an investment on a $10,000 lease.
26 Mr. Uram advised there is concern about liability with employees using their own vehicles, and
27 the vehicle will also be used for the Wayzata Bar and Grill for catering. There is the possibility
28 of acquiring an internal vehicle from the Police Department. If this does not happen, there needs
29 to be another plan in place. Mr. Uram stated leasing a vehicle has been a key initiative with the
30 Muni business plan and staff would like it implemented as soon as possible. Mrs. McCarthy
31 agreed it is a good plan to lease if it will also be used for catering.
32 Mr. Mullin stated the Council has been asking for this, staff has provided a plan, and he
33 believes it will pay for itself.
34 Mrs. Anderson inquired if a one-year lease had been considered. Mr. Uram stated that a
35 one-year lease is more expensive. Mr. Willcox stated he sees a demand for food delivery in
36 addition to the catering aspect by Wayzata Bar and Grill and supports the recommendation. Mrs.
37 Anderson stated she will support the recommendation if the Muni is involved, but would like to
38 see data after one year. Mr. Tyacke stated he is concerned about the cost, but it is important to
39 keep moving forward with the business plan and he supports the recommendation.
40
41 AGENDA ITEM 7. City Manager's Report and Discussion Items.
42 a. Update on Legislative Session
43 Ms. Nelson stated Senator Osmek is very optimistic about the Capital Bonding Bill for 2016 and
44 committed to continuing to work on it for Wayzata and Excelsior. There will not be a bonding
45 bill this year and unlikely in the special session.
46
47 b. Update on Strategic Planning Event
48 Ms. Nelson indicated she plans to report on this event at the June 2 meeting for Council review.
49
50 c. Bushaway Project
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1 Ms. Nelson stated there is more work to be done and staff is looking forward to restarting a
2 Bushaway Committee to address issues with the project.
3
4 d. Announcements
5 Mr. Willcox announced on Monday, May 25, there will be a service at the cemetery at 10:00 a.m.
6 and a Memorial Day Service at Heritage Park at 11:30 a.m.
7
8 The Council confirmed with Ms. Nelson that staff may proceed with the next steps on the 253-
9 259 Lake Street project.
10
11 Mrs. Anderson reported Dig-It was a success with the leadership of Pat Broyles, Lynn McCarthy,
12 and all the volunteers. She also thanked the Public Works staff for their work with the event.
13
14 AGENDA ITEM 7. Public Forum Continued (if necessary).
15 There were no comments.
16
17 AGENDA ITEM 8. Adjournment.
18 Mrs. McCarthy made a motion, seconded by Mr. Tyacke to adjourn. There being no further
19 business, Mr. Willcox adjourned the meeting at 11:11 p.m.
20
21 Respectfully submitted,
22
23
24
25 Becky Malone
26 Deputy City Clerk
27
28 Drafted by Shannon Schmidt
29 TimeSaver Off Site Secretarial, Inc.
30
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1 WAYZATA CITY COUNCIL
2 DRAFT - WORKSHOP MEETING MINUTES
3 May 21, 2015
4
5 7:00 AM DISCUSS WAYZATA BAY REDEVELOPMENT COMPANY REDEVELOPMENT
6 AGREEMENT AMENDMENTS
7 Mayor Willcox called the workshop meeting to order at 7:00 am in the Community Room at Wayzata
8 City Hall. Council members present: Anderson, McCarthy, Mullin, and Tyacke. Also present: City
9 Manager Nelson, Director of Planning and Building Gadow, Director of Administrative Services Uram,
10 HRA Chair Shaver, City Consultant Stacie Kvilvang with Ehlers, City Attorney Jay Lindgren with
11 Dorsey & Whitney, and John Mehrkens with Presbyterian Homes.
12
13 Ms. Nelson advised the Council that the HRA met on April 30, 2015 to review the draft term sheet of
14 proposed amendments to the Redevelopment Agreement for the Wayzata Bay Center Redevelopment
15 Project and appointed Chair Tom Shaver to represent the HRA in finalizing the redevelopment agreement
16 amendments. Ms. Nelson stated that staff is working towards bringing the East Block approvals forward
17 for Council consideration at the June 2nd meeting. As Council will recall, Ms. Nelson stated that one
18 element of the proposed amendments to the redevelopment agreement includes the East Buffer
19 landscaping and pedestrian connection options. Council reviewed the pedestrian connection options at
20 the regular meeting of May 5th and directed staff to proceed with the landscaping of the east end of Lake
21 Street/Roundabout and consider the pedestrian improvements with the implementation of the
22 improvements to the east buffer. Ms. Nelson stated that as a part of this redevelopment agreement
23 process, Council should consider allocating funds to the pedestrian connection as well as any additional
24 funding for the landscape improvements. The draft term sheet includes an additional $25,000 in funding
25 from Pres Homes for the east buffer landscape improvements.
26
27 Ms. Kvilvang reviewed the term sheet of proposed amendments to the Redevelopment Agreement for the
28 Wayzata Bay Center Redevelopment Project. The proposed terms reviewed were:
29
30 1. Developer Conditions, as determined to date
31 2. City Conditions, as determined to date
32 3. East Block Minimum Improvements
33 4. Construction Schedule
34 5. Amended PUD
35 6. Parking District
36 7. Landscaping at end of East Lake Street
37 8. Lookback
38 9. TIF Note
39 10. Remnant Parcel
40 11. Existing Parking Illumination and Wayfinding
41 12. Construction Work Force and Parking
42 13. East Buffer Landscaping
43 14. Future City Ramp
44 15. Fees
45 16. Available Tax Increment
46 17. Execution of the Amended Development Agreement
47
48 The Council directed staff to bring the term sheet for redevelopment agreement amendments forward to
49 the Council for consideration on June 2nd. Staff also noted that the term sheet would be presented to the
50 full HRA for consideration prior to June 2nd.
51
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DRAFT – CC WORKSHOP 05212015-2
1 The Workshop meeting was adjourned at 8:45 am.
2
3 Respectfully submitted,
4
5
6
7 Becky Malone
8 Deputy City Clerk
9
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10100 Anchor Bank
Paid Chk# 098812 5/20/2015 DEPUTY REGISTRAR 126
E 640-47000-499 Miscellaneous $166.00 MUNI PLATES DELIVERY VEHICLE PLATES
Total DEPUTY REGISTRAR 126 $166.00
Paid Chk# 098813 5/20/2015 GOLDEN VALLEY TCAP, LLC
G 630-20300 Deposits Payable $6,858.75 CVR REFUND CVR REFUND
Total GOLDEN VALLEY TCAP, LLC $6,858.75
Paid Chk# 098814 5/20/2015 LAKE 360 INC.
E 101-49200-496 Contigencies $10,000.00 TROLLEY TROLLEY - 2015
Total LAKE 360 INC. $10,000.00
Paid Chk# 098815 5/21/2015 ARCTIC GLACIER INC.
E 640-47000-254 Soft Drinks/Mix For Resale $31.18 437513204 ICE RESALE
E 640-47000-254 Soft Drinks/Mix For Resale $97.07 462512409 ICE RESALE
Total ARCTIC GLACIER INC. $128.25
Paid Chk# 098816 5/21/2015 ARTISAN BEER COMPANY
E 640-47000-253 Beer For Resale $192.00 3031108 BEER
Total ARTISAN BEER COMPANY $192.00
Paid Chk# 098817 5/21/2015 BAGY JO, INC.
E 640-47000-499 Miscellaneous $45.50 52299 STORE UNIFORM SHIRTS
Total BAGY JO, INC. $45.50
Paid Chk# 098818 5/21/2015 BAUHAUS BREW LABS
E 640-47000-253 Beer For Resale $199.00 1743 BEER
Total BAUHAUS BREW LABS $199.00
Paid Chk# 098819 5/21/2015 BELLBOY BAR SUPPLY CORP.
E 640-47000-259 Freight $17.05 48139900 FREIGHT
E 640-47000-251 Liquor For Resale $1,413.00 48139900 LIQUOR
E 640-47000-251 Liquor For Resale $189.20 48172500 LIQUOR
E 640-47000-254 Soft Drinks/Mix For Resale $41.90 48172500 MISC.BEV.
E 640-47000-251 Liquor For Resale $1,188.75 48250500 LIQUOR
E 640-47000-259 Freight $19.38 48250500 FREIGHT
E 640-47000-256 MISC.MDSE.RESALE $405.90 6539700 CIGARS
E 640-47000-210 Operating Supplies (GENERAL) $50.43 91964500 SUPPLIES
E 640-47000-210 Operating Supplies (GENERAL) $149.10 92005300 SUPPLIES
Total BELLBOY BAR SUPPLY CORP. $3,474.71
Paid Chk# 098820 5/21/2015 BERNICK`S WINE
E 640-47000-254 Soft Drinks/Mix For Resale $126.75 216620 MISC.BEV.
E 640-47000-253 Beer For Resale $64.45 216621 BEER
Total BERNICK`S WINE $191.20
Paid Chk# 098821 5/21/2015 BERRY COFFEE COMPANY
E 640-48000-254 Soft Drinks/Mix For Resale $148.95 M14226 MISC.BEV.
Total BERRY COFFEE COMPANY $148.95
Paid Chk# 098822 5/21/2015 BOURGET IMPORTS
E 640-47000-252 Wine For Resale $480.00 126435 WINE
E 640-47000-259 Freight $7.50 126435 WINE
Total BOURGET IMPORTS $487.50
Paid Chk# 098823 5/21/2015 CITY VIEW PLUMBING & HEATING
E 640-48000-404 Repairs/Maint - Machin/Equip $156.07 43014 BATHROOM REPAIRS - MUNI CC 06-02-2015
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Total CITY VIEW PLUMBING & HEATING $156.07
Paid Chk# 098824 5/21/2015 COCA-COLA
E 640-47000-254 Soft Drinks/Mix For Resale $219.44 0188058113 MISC.BEV.
E 640-47000-254 Soft Drinks/Mix For Resale ($36.64) 0188058114 MISC.BEV.
E 640-48000-254 Soft Drinks/Mix For Resale $2,041.78 0188058709 MISC.BEV.
Total COCA-COLA $2,224.58
Paid Chk# 098825 5/21/2015 COZZINI BROS., INC.
E 640-48500-415 Other Equipment Rentals $73.48 C1693394 KNIFE EXCHANGE
Total COZZINI BROS., INC. $73.48
Paid Chk# 098826 5/21/2015 CULLIGAN-METRO
E 640-48500-210 Operating Supplies (GENERAL) $118.43 101X27763302 SUPPLIES
Total CULLIGAN-METRO $118.43
Paid Chk# 098827 5/21/2015 DAHLHEIMER DISTRIBUTING CO.
E 640-47000-253 Beer For Resale $896.10 1156230 BEER
E 640-48000-253 Beer For Resale $327.00 1156231 BEER
E 640-47000-253 Beer For Resale $597.64 1156287 BEER
E 640-48000-253 Beer For Resale $547.00 1156288 BEER
Total DAHLHEIMER DISTRIBUTING CO. $2,367.74
Paid Chk# 098828 5/21/2015 DAY DISTRIBUTING
E 640-48000-253 Beer For Resale $1,145.00 800410 BEER
E 640-47000-253 Beer For Resale $71.00 800786 BEER
E 640-48000-253 Beer For Resale $340.00 801383 BEER
E 640-47000-253 Beer For Resale $1,182.80 801384 BEER
E 640-47000-253 Beer For Resale $834.37 802370 BEER
Total DAY DISTRIBUTING $3,573.17
Paid Chk# 098829 5/21/2015 DENNYS 5TH AVENUE BAKERY
E 640-48500-255 FOODIngredients For Resale $43.49 555847 FOOD
E 640-48500-255 FOODIngredients For Resale $122.33 556123 FOOD
E 640-48500-255 FOODIngredients For Resale $119.54 556223 FOOD
Total DENNYS 5TH AVENUE BAKERY $285.36
Paid Chk# 098830 5/21/2015 EXTREME BEVERAGE, LLC
E 640-47000-254 Soft Drinks/Mix For Resale $209.40 261-1532 MISC.BEV.
Total EXTREME BEVERAGE, LLC $209.40
Paid Chk# 098831 5/21/2015 FOREMOST BUSINESS SYSTEMS INC.
E 640-48000-404 Repairs/Maint - Machin/Equip $150.00 18461 NETWORK/REGISTER REPAIRS
otal FOREMOST BUSINESS SYSTEMS INC. $150.00
Paid Chk# 098832 5/21/2015 G & K SERVICES
E 640-48500-217 Uniforms $40.30 1013883534 KITCHEN UNIFORMS & SUPPLIES
E 640-48500-210 Operating Supplies (GENERAL) $95.37 1013883534 KITCHEN UNIFORMS & SUPPLIES
E 640-48000-210 Operating Supplies (GENERAL) $44.06 1013883534 KITCHEN UNIFORMS & SUPPLIES
Total G & K SERVICES $179.73
Paid Chk# 098833 5/21/2015 GRAPE BEGINNINGS, INC.
E 640-47000-252 Wine For Resale $888.00 181234 WINE
E 640-47000-259 Freight $15.75 181234 FREIGHT
Total GRAPE BEGINNINGS, INC. $903.75
Paid Chk# 098834 5/21/2015 HOHENSTEINS INC.
E 640-47000-253 Beer For Resale $555.92 762261 BEER CC 06-02-2015
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Total HOHENSTEINS INC. $555.92
Paid Chk# 098835 5/21/2015 J.H. LARSON COMPANY
E 640-48000-409 Maint services & Improv $95.00 S100927539.0 LIGHTS
Total J.H. LARSON COMPANY $95.00
Paid Chk# 098836 5/21/2015 JJ TAYLOR DISTRIBUTING OF MN
E 640-47000-253 Beer For Resale $1,463.90 2362060 BEER
E 640-47000-253 Beer For Resale $1,407.30 2362102 BEER
E 640-48000-253 Beer For Resale $397.35 2364512 BEER
E 640-48000-253 Beer For Resale $359.00 2364565 BEER
Total JJ TAYLOR DISTRIBUTING OF MN $3,627.55
Paid Chk# 098837 5/21/2015 JOHNSON BROS.-ST.PAUL
E 640-47000-252 Wine For Resale $88.00 5151199 WINE
E 640-47000-251 Liquor For Resale $671.08 5153866 LIQUOR
E 640-47000-259 Freight $4.27 5153866 FREIGHT
E 640-47000-251 Liquor For Resale $2,188.45 5153867 LIQUOR
E 640-47000-259 Freight $19.94 5153867 FREIGHT
E 640-47000-252 Wine For Resale $4,204.45 5153868 WINE
E 640-47000-259 Freight $70.77 5153868 FREIGHT
E 640-47000-252 Wine For Resale $455.60 5153869 WINE
E 640-47000-259 Freight $9.76 5153869 FREIGHT
E 640-47000-252 Wine For Resale $1,524.00 5155190 WINE
E 640-47000-259 Freight $26.84 5155190 FREIGHT
E 640-47000-251 Liquor For Resale $2,552.47 5159101 LIQUOR
E 640-47000-259 Freight $15.86 5159101 FREIGHT
E 640-47000-252 Wine For Resale $46.95 5159102 WINE
E 640-47000-259 Freight $1.22 5159102 FREIGHT
E 640-47000-252 Wine For Resale ($35.22) 524852 WINE
E 640-47000-252 Wine For Resale ($34.00) 525069 WINE
E 640-47000-252 Wine For Resale ($95.95) 525606 WINE
Total JOHNSON BROS.-ST.PAUL $11,714.49
Paid Chk# 098838 5/21/2015 KARLSBURGER FOODS, INC.
E 640-48500-255 FOODIngredients For Resale $320.00 000378098 FOOD
Total KARLSBURGER FOODS, INC. $320.00
Paid Chk# 098839 5/21/2015 KREATZ, DAVID
E 640-48500-130 Employer Paid Ins $275.32 MAY 2015 HEALTH INS.REIMB.MAY 2015
Total KREATZ, DAVID $275.32
Paid Chk# 098840 5/21/2015 LINNIHAN FOY
E 640-47000-341 General Promotions $221.25 004725-0000 SAVOUR REWARDS MATERIAL
Total LINNIHAN FOY $221.25
Paid Chk# 098841 5/21/2015 M.AMUNDSON LLP
E 640-47000-256 MISC.MDSE.RESALE $1,190.94 194837 CIGARS & CIGARETTES
Total M.AMUNDSON LLP $1,190.94
Paid Chk# 098842 5/21/2015 MAIN STREET BAKERY
E 640-48500-255 FOODIngredients For Resale $77.62 264092 FOOD
E 640-48500-255 FOODIngredients For Resale $188.25 264177 FOOD
E 640-48500-255 FOODIngredients For Resale $169.20 264300 FOOD
E 640-48500-255 FOODIngredients For Resale $145.35 264449 FOOD
Total MAIN STREET BAKERY $580.42
Paid Chk# 098843 5/21/2015 MARGRON SKOGLUND WINE IMPORTS
E 640-47000-259 Freight $5.00 20018497 FREIGHT
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E 640-47000-252 Wine For Resale $450.00 20018497 WINE
E 640-47000-259 Freight $10.50 20018517 FREIGHT
E 640-47000-252 Wine For Resale $500.00 20018517 WINE
tal MARGRON SKOGLUND WINE IMPORTS $965.50
Paid Chk# 098844 5/21/2015 MIDWEST GREASE
E 640-48000-409 Maint services & Improv $180.00 145114 SERVICE
Total MIDWEST GREASE $180.00
Paid Chk# 098845 5/21/2015 NEW FRANCE WINE COMPANY
E 640-47000-252 Wine For Resale $1,699.36 99736 WINE
E 640-47000-259 Freight $22.50 99736 FREIGHT
Total NEW FRANCE WINE COMPANY $1,721.86
Paid Chk# 098846 5/21/2015 NORTHWESTERN FRUIT COMPANY
E 640-48500-255 FOODIngredients For Resale ($50.20) 811032 FOOD
E 640-48500-255 FOODIngredients For Resale ($40.30) 811443 FOOD
E 640-48500-255 FOODIngredients For Resale $828.45 811848 FOOD
E 640-48000-251 Liquor For Resale $51.50 812022 LIQUOR
E 640-48000-253 Beer For Resale $5.40 812022 BEER
E 640-48500-255 FOODIngredients For Resale $470.30 812022 FOOD
E 640-48500-255 FOODIngredients For Resale $478.80 812220 FOOD
E 640-48500-255 FOODIngredients For Resale $5.50 812311 FOOD
E 640-48000-251 Liquor For Resale $34.15 812415 LIQUOR
E 640-48500-255 FOODIngredients For Resale $703.60 812415 FOOD
Total NORTHWESTERN FRUIT COMPANY $2,487.20
Paid Chk# 098847 5/21/2015 PAUSTIS & SONS
E 640-47000-252 Wine For Resale $1,113.00 8497804 WINE
E 640-47000-259 Freight $8.75 8497804 FREIGHT
E 640-48000-252 Wine For Resale $188.75 8497932 WINE
E 640-47000-252 Wine For Resale $1,028.00 8497934 WINE
E 640-47000-259 Freight $13.75 8497934 FREIGHT
E 640-48000-252 Wine For Resale $298.00 8498871 WINE
E 640-47000-251 Liquor For Resale $140.00 8498876 LIQUOR
E 640-47000-259 Freight $2.25 8498876 FREIGHT
Total PAUSTIS & SONS $2,792.50
Paid Chk# 098848 5/21/2015 PHILLIPS WINES & SPIRITS
E 640-48000-251 Liquor For Resale $421.36 2783006 LIQUOR
E 640-47000-252 Wine For Resale $852.00 2783138 WINE
E 640-47000-259 Freight $14.85 2783138 FREIGHT
E 640-47000-259 Freight $17.39 2783139 FREIGHT
E 640-47000-251 Liquor For Resale $2,763.00 2783139 LIQUOR
E 640-47000-259 Freight $2.44 2784842 FREIGHT
E 640-47000-252 Wine For Resale $88.00 2784842 WINE
E 640-47000-251 Liquor For Resale $518.62 2786606 LIQUOR
E 640-47000-259 Freight $5.49 2786606 FREIGHT
Total PHILLIPS WINES & SPIRITS $4,683.15
Paid Chk# 098849 5/21/2015 PLUNKETT S PEST CONTROL
E 640-48000-409 Maint services & Improv $120.41 4085711 SERVICE
Total PLUNKETT S PEST CONTROL $120.41
Paid Chk# 098850 5/21/2015 QUALITY SERVICE, INC.
E 640-48500-404 Repairs/Maint - Machin/Equip $143.73 30786 OVEN REPAIRS
Total QUALITY SERVICE, INC. $143.73
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Paid Chk# 098851 5/21/2015 RITE
E 640-47000-540 Equipment $529.02 10335 LABEL PRINTER
Total RITE $529.02
Paid Chk# 098852 5/21/2015 SECURITY PRODUCTS COMPANY
E 640-47000-404 Repairs/Maint - Machin/Equip $336.50 1109651 ALARM CHARGES
Total SECURITY PRODUCTS COMPANY $336.50
Paid Chk# 098853 5/21/2015 SOUTHERN WINE & SPIRITS OF MN
E 640-47000-251 Liquor For Resale $4,265.75 1282385 LIQUOR
E 640-47000-259 Freight $33.55 1282385 FREIGHT
E 640-47000-259 Freight $10.00 1282386 FREIGHT
E 640-47000-252 Wine For Resale $957.50 1282386 WINE
E 640-47000-252 Wine For Resale $3,188.00 1282387 WINE
E 640-47000-259 Freight $36.25 1282387 FREIGHT
Total SOUTHERN WINE & SPIRITS OF MN $8,491.05
Paid Chk# 098854 5/21/2015 SPENCER JANITORIAL
E 640-48000-409 Maint services & Improv $2,177.63 10320 MONTHLY CLEANING
Total SPENCER JANITORIAL $2,177.63
Paid Chk# 098855 5/21/2015 STRATEGIC EQUIPMENT AND
E 430-40000-309 Contractual Services $840.78 2410854 CLEANER
E 640-48500-210 Operating Supplies (GENERAL) $113.00 2413497 KITCHEN SUPPLIES
E 640-48500-210 Operating Supplies (GENERAL) $42.29 2413499 KITCHEN SUPPLIES
E 640-48500-210 Operating Supplies (GENERAL) $6.76 2413500 KITCHEN SUPPLIES
E 640-48000-210 Operating Supplies (GENERAL) $15.25 2413503 BAR SUPPLIES
E 640-48000-341 General Promotions $65.44 2413503 PROMO SUPPLIES
E 640-48500-210 Operating Supplies (GENERAL) $525.86 2413503 KITCHEN SUPPLIES
E 640-48500-210 Operating Supplies (GENERAL) $189.24 2413534 KITCHEN SUPPLIES
Total STRATEGIC EQUIPMENT AND $1,798.62
Paid Chk# 098856 5/21/2015 SUNBURST CHEMICALS, INC.
E 640-48000-409 Maint services & Improv $1,203.66 0344375 CLEANING SUPPLIES
Total SUNBURST CHEMICALS, INC. $1,203.66
Paid Chk# 098857 5/21/2015 SYSCO MINNESOTA
E 640-48500-255 FOODIngredients For Resale $4,550.69 505011739 FOOD
E 640-48500-210 Operating Supplies (GENERAL) $40.74 505011739 KITCHEN SUPPLIES
E 640-48000-342 Promotions - Food/Drinks $28.17 505011739 PROMO FOOD
E 640-48000-251 Liquor For Resale $23.51 505011739 LIQUOR
E 640-48500-255 FOODIngredients For Resale ($50.00) 505020776 FOOD
E 640-48000-342 Promotions - Food/Drinks $27.93 505040817 PROMO FOOD
E 640-48500-255 FOODIngredients For Resale $3,608.79 505040817 FOOD
E 640-48500-210 Operating Supplies (GENERAL) $87.77 505040817 KITCHEN SUPPLIES
E 640-48000-251 Liquor For Resale $19.68 505040817 LIQUOR
E 640-48000-342 Promotions - Food/Drinks $28.17 505060859 PROMO FOOD
E 640-48000-254 Soft Drinks/Mix For Resale $22.85 505060859 MISC.BEV.
E 640-48500-210 Operating Supplies (GENERAL) $42.11 505060859 KITCHEN SUPPLIES
E 640-48500-255 FOODIngredients For Resale $3,261.44 505060859 FOOD
E 640-48000-251 Liquor For Resale $114.33 505060859 LIQUOR
E 640-48500-255 FOODIngredients For Resale ($40.83) 505071317 FOOD
E 640-48000-342 Promotions - Food/Drinks $84.03 505080891 PROMO FOOD
E 640-48000-251 Liquor For Resale $19.68 505080891 LIQUOR
E 640-48500-255 FOODIngredients For Resale $4,609.44 505080891 FOOD
E 640-48500-210 Operating Supplies (GENERAL) $185.48 505080891 KITCHEN SUPPLIES
E 640-48000-342 Promotions - Food/Drinks $56.10 505110953 PROMO FOOD
E 640-48000-251 Liquor For Resale $44.08 505110953 LIQUOR
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E 640-48000-341 General Promotions $45.92 505110953 PROMO SUPPLIES
E 640-48500-210 Operating Supplies (GENERAL) $102.07 505110953 KITCHEN SUPPLIES
E 640-48500-255 FOODIngredients For Resale $4,231.55 505110953 FOOD
Total SYSCO MINNESOTA $21,143.70
Paid Chk# 098858 5/21/2015 T.D. ANDERSON INC.
E 640-48000-409 Maint services & Improv $115.00 547864 BEER LINES CLEANED
Total T.D. ANDERSON INC. $115.00
Paid Chk# 098859 5/21/2015 THORPE DISTRIBUTING CO.
E 640-48000-253 Beer For Resale $175.00 891999 BEER
E 640-48000-253 Beer For Resale $143.30 892057 BEER
E 640-47000-253 Beer For Resale $55.65 892058 BEER
E 640-47000-253 Beer For Resale $3,304.55 892059 BEER
E 640-48000-253 Beer For Resale $685.00 892060 BEER
E 640-47000-253 Beer For Resale $247.10 892681 BEER
E 640-48000-253 Beer For Resale $670.00 893524 BEER
E 640-47000-253 Beer For Resale $72.80 893525 BEER
E 640-47000-253 Beer For Resale $1,866.75 893532 BEER
Total THORPE DISTRIBUTING CO. $7,220.15
Paid Chk# 098860 5/21/2015 TOLL GAS & WELDING SUPPLY
E 640-48000-210 Operating Supplies (GENERAL) $46.50 40026351 SUPPLIES
Total TOLL GAS & WELDING SUPPLY $46.50
Paid Chk# 098861 5/21/2015 TRADITION WINE & SPIRITS
E 640-47000-259 Freight $2.00 5740 FREIGHT
E 640-47000-251 Liquor For Resale $160.00 5740 LIQUOR
Total TRADITION WINE & SPIRITS $162.00
Paid Chk# 098862 5/21/2015 ULTRA-CHEM IN.C
E 640-48000-409 Maint services & Improv $624.22 1135888 CHEMICALS
Total ULTRA-CHEM IN.C $624.22
Paid Chk# 098863 5/21/2015 VINOCOPIA
E 640-47000-259 Freight $7.50 0123843 FREIGHT
E 640-47000-251 Liquor For Resale $329.25 0123843 LIQUOR
Total VINOCOPIA $336.75
Paid Chk# 098864 5/21/2015 WINE COMPANY
E 640-47000-252 Wine For Resale $3,972.00 392302 WINE
E 640-47000-259 Freight $39.60 392302 WINE
Total WINE COMPANY $4,011.60
Paid Chk# 098865 5/21/2015 WINE MERCHANT
E 640-47000-252 Wine For Resale ($89.22) 702689 WINE
E 640-47000-259 Freight $12.20 7029141 FREIGHT
E 640-47000-252 Wine For Resale $2,238.00 7029141 WINE
E 640-47000-259 Freight $9.76 7029881 FREIGHT
E 640-47000-252 Wine For Resale $2,416.00 7029881 WINE
E 640-47000-259 Freight $2.44 7030349 FREIGHT
E 640-47000-252 Wine For Resale $528.00 7030349 WINE
E 640-47000-252 Wine For Resale $280.00 7030393 WINE
E 640-47000-259 Freight $1.22 7030393 FREIGHT
Total WINE MERCHANT $5,398.40
Paid Chk# 098866 5/21/2015 WIRTZ BEVERAGE MN BEER
E 640-48000-253 Beer For Resale $261.00 1090400058 BEER
E 640-47000-253 Beer For Resale $2,750.30 1090400408 BEER
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E 640-48000-253 Beer For Resale $407.00 1090403532 BEER
E 640-47000-253 Beer For Resale $73.95 1090403882 BEER
E 640-47000-253 Beer For Resale $69.30 1090403883 BEER
E 640-47000-253 Beer For Resale $1,221.65 1090403884 BEER
Total WIRTZ BEVERAGE MN BEER $4,783.20
Paid Chk# 098867 5/21/2015 WIRTZ BEVERAGE MN WINE & SPIRI
E 640-47000-259 Freight $1.45 1080318025 FREIGHT
E 640-47000-251 Liquor For Resale $147.00 1080318025 LIQUOR
E 640-47000-259 Freight $1.45 1080319805 FREIGHT
E 640-47000-252 Wine For Resale $72.00 1080319805 WINE
E 640-47000-259 Freight $13.77 1080319806 FREIGHT
E 640-47000-252 Wine For Resale $1,536.00 1080319806 WINE
E 640-47000-251 Liquor For Resale $3,429.48 1080320291 LIQUOR
E 640-47000-259 Freight $33.23 1080320291 FREIGHT
E 640-47000-259 Freight $17.08 1080322763 FREIGHT
E 640-47000-251 Liquor For Resale $1,944.22 1080322763 LIQUOR
E 640-47000-251 Liquor For Resale ($91.45) 2080086153 LIQUOR
E 640-47000-252 Wine For Resale ($100.00) 2080089887 WINE
Total WIRTZ BEVERAGE MN WINE & SPIRI $7,004.23
Paid Chk# 098868 5/27/2015 ABSOLUTE MECHANICAL
E 101-41940-404 Repairs/Maint - Machin/Equip $640.00 5185 CH QUARTERLY MAINT.
Total ABSOLUTE MECHANICAL $640.00
Paid Chk# 098869 5/27/2015 AEM FINANCIAL SOLUTIONS
E 101-41500-301 Auditing and Acct g Services $207.35 348279 FINANCIAL CONSULTANT
Total AEM FINANCIAL SOLUTIONS $207.35
Paid Chk# 098870 5/27/2015 AM.PUBLIC WORKS ASSOC.
E 101-45200-433 Dues, Licensing & Seminars $93.75 2015 DUES MIKE KELLY 2015 DUES
E 101-43100-433 Dues, Licensing & Seminars $93.75 2015 DUES MIKE KELLY 2015 DUES
E 101-43300-433 Dues, Licensing & Seminars $187.50 2015 DUES MIKE KELLY 2015 DUES
Total AM.PUBLIC WORKS ASSOC. $375.00
Paid Chk# 098871 5/27/2015 ANCOM COMMUNICATIONS, INC.
E 101-42200-323 Radio Units $831.00 53061 FD RADIO BATTERIES
Total ANCOM COMMUNICATIONS, INC. $831.00
Paid Chk# 098872 5/27/2015 BANK OF AMERICA
E 101-42200-217 Uniforms $137.97 FD UNIFORMS
Total BANK OF AMERICA $137.97
Paid Chk# 098873 5/27/2015 BARCO MUNICIPAL PRODUCTS
E 610-40000-210 Operating Supplies (GENERAL) $157.26 215630 WATER & SEWER MARKING SUPPLIES
E 620-40000-210 Operating Supplies (GENERAL) $157.26 215630 WATER & SEWER MARKING SUPPLIES
Total BARCO MUNICIPAL PRODUCTS $314.52
Paid Chk# 098874 5/27/2015 BARTON SAND & GRAVEL CO.
E 101-45200-229 Dirt, Sand and gravel $59.15 150430 CANOE RACK STAND SAND
Total BARTON SAND & GRAVEL CO. $59.15
Paid Chk# 098875 5/27/2015 BERRY COFFEE COMPANY
E 101-43100-499 Miscellaneous $138.95 T114800 COFFEE SUPPLIES
E 101-41500-499 Miscellaneous $140.00 T114800 COFFEE SUPPLIES
Total BERRY COFFEE COMPANY $278.95
Paid Chk# 098876 5/27/2015 BEST & FLANAGAN
E 101-41500-304 Legal Fees $1,012.90 451623 DOWNTOWN PARKING
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Check Amt Invoice Comment
E 101-41500-304 Legal Fees $611.80 451675 RETAINER
E 101-41500-304 Legal Fees $951.20 451676 CITY COUNCIL
E 101-41500-304 Legal Fees $1,306.00 451677 BURLINGTON NORTHERN
E 101-41500-304 Legal Fees $225.00 451680 BEACH HOUSE CONCESSIONS
E 407-40000-304 Legal Fees $645.00 451681 CELL TOWER
E 101-41500-304 Legal Fees $750.00 451682 WAYZATA DOCKING FACILITY
E 101-41500-304 Legal Fees $225.00 451683 UNITARIAN CHURCH
E 101-41500-304 Legal Fees $412.50 451684 235 & 239 LAKE STREET
G 101-20310 Escrow $550.00 451685 BAY CENTER ESCROW PROJECT
E 101-41500-304 Legal Fees $959.30 451687 ORDINANCES
Total BEST & FLANAGAN $7,648.70
Paid Chk# 098877 5/27/2015 BUDGET PRINTING & AWARDS
E 404-40000-499 Miscellaneous $17.08 7925 BENCH PLATE
Total BUDGET PRINTING & AWARDS $17.08
Paid Chk# 098878 5/27/2015 CALTRELL
E 101-45200-222 Repair & Maint - Equip $24.53 27984 PARTS
Total CALTRELL $24.53
Paid Chk# 098879 5/27/2015 CENTRA SODABLASTING, LLC
E 408-40000-520 Buildings and Structures $3,695.00 14-6272 BEACH BATH HOUSE REHAB
Total CENTRA SODABLASTING, LLC $3,695.00
Paid Chk# 098880 5/27/2015 CLAREY S SAFETY EQUIPMENT
E 101-42200-240 Small Tools and Minor Equip $150.00 160897 FD TOOLS
E 101-42200-240 Small Tools and Minor Equip $390.00 160978 FD TOOLS
Total CLAREY S SAFETY EQUIPMENT $540.00
Paid Chk# 098881 5/27/2015 CLASSIC CLEANING COMPANY
E 101-41940-409 Maint services & Improv $1,660.00 22196 MONTHLY CLEANING
E 101-41940-409 Maint services & Improv $537.00 22197 PW MONTHLY CLEANING
Total CLASSIC CLEANING COMPANY $2,197.00
Paid Chk# 098882 5/27/2015 COMMERCIAL ASPHALT CO.
E 430-40000-309 Contractual Services $575.78 150515 ASPHALT
Total COMMERCIAL ASPHALT CO. $575.78
Paid Chk# 098883 5/27/2015 CRABTREE CAMPANIES
E 620-40000-200 Office Supplies (GENERAL) $206.24 132525 PW COPIER OVERAGE
E 610-40000-200 Office Supplies (GENERAL) $206.24 132525 PW COPIER OVERAGE
E 101-43100-200 Office Supplies (GENERAL) $206.24 132525 PW COPIER OVERAGE
E 101-45200-200 Office Supplies (GENERAL) $206.24 132525 PW COPIER OVERAGE
Total CRABTREE CAMPANIES $824.96
Paid Chk# 098884 5/27/2015 CRETEX CONCRETE PRODUCTS NORTH
E 620-49100-405 Maint/Replac - System $837.90 1522 LIFTSTATION #9 REHAB
al CRETEX CONCRETE PRODUCTS NORTH $837.90
Paid Chk# 098885 5/27/2015 DELTA DENTAL OF MINNESOTA
G 101-21717 Dental Insurance $1,920.25 6010735 DENTAL INS.
Total DELTA DENTAL OF MINNESOTA $1,920.25
Paid Chk# 098886 5/27/2015 DIAMOND VOGEL PAINTS
E 101-43100-226 Sign Repair Materials $219.92 101505282 STREET MARKING PAINT
Total DIAMOND VOGEL PAINTS $219.92
Paid Chk# 098887 5/27/2015 DIVERSIFIED ELECTRIC INC.
E 620-49100-405 Maint/Replac - System $2,500.00 1358 LIFTSTATION #14 NEW CONTROL CABINET
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Total DIVERSIFIED ELECTRIC INC. $2,500.00
Paid Chk# 098888 5/27/2015 DORSEY & WHITNEY LLP
E 401-40000-304 Legal Fees $5,364.90 3200548 DOWNTOWN PARKING
Total DORSEY & WHITNEY LLP $5,364.90
Paid Chk# 098889 5/27/2015 EHLERS
E 401-40000-309 Contractual Services $157.50 67506 DOWNTOWN PARKING
E 316-40000-309 Contractual Services $4,781.25 67507 BAY CENTER TIF
E 401-40000-309 Contractual Services $52.50 67508 GENERAL TIF CONSULTING
Total EHLERS $4,991.25
Paid Chk# 098890 5/27/2015 EIBENSTEINER, JIM
E 610-40000-241 Safety equip/testings $50.00 REIMB. REIMB.FOR SAFETY SHOES
E 620-40000-241 Safety equip/testings $49.99 REIMB. REIMB.FOR SAFETY SHOES
Total EIBENSTEINER, JIM $99.99
Paid Chk# 098891 5/27/2015 EMBEDDED SYSTEMS, INC.
E 101-42500-409 Maint services & Improv $527.16 33732 CIVIL DEFENSE SIREN MAINT.
Total EMBEDDED SYSTEMS, INC. $527.16
Paid Chk# 098892 5/27/2015 ESS BROTHERS & SONS INC.
E 408-40000-402 Sidewalk Replacement $435.00 UU2027 SIDEWALK - HANDICAP RECESS
Total ESS BROTHERS & SONS INC. $435.00
Paid Chk# 098893 5/27/2015 FERGUSON ENTERPRISES, INC.
E 101-41940-210 Operating Supplies (GENERAL) $104.54 3528672 SUPPLIES
E 101-41940-210 Operating Supplies (GENERAL) $56.49 3528672-1 SUPPLIES
E 101-41940-210 Operating Supplies (GENERAL) $21.83 3528672-2 SUPPLIES
E 101-41940-210 Operating Supplies (GENERAL) $25.12 3532855 SUPPLIES
E 101-41940-210 Operating Supplies (GENERAL) $49.94 3533232 SUPPLIES
E 620-40000-210 Operating Supplies (GENERAL) $22.24 3534676 SUPPLIES
Total FERGUSON ENTERPRISES, INC. $280.16
Paid Chk# 098894 5/27/2015 FIRE CATT
E 101-42200-241 Safety equip/testings $1,399.25 MN-4632 FIRE HOSE TESTING
E 101-42200-241 Safety equip/testings $1,315.15 MN-4633 FIRE HOSE TESTING
Total FIRE CATT $2,714.40
Paid Chk# 098895 5/27/2015 GARY`S SEWER AND DRAIN
E 620-40000-409 Maint services & Improv $150.00 15122 SEWER LINE AT BATH HOUSE
Total GARY`S SEWER AND DRAIN $150.00
Paid Chk# 098896 5/27/2015 GRAYBAR
E 404-40000-309 Contractual Services $16,280.00 978942620 WAYFINDING
E 408-40000-309 Contractual Services $25,185.00 978942620 LIGHT POLES
Total GRAYBAR $41,465.00
Paid Chk# 098897 5/27/2015 GROVE NURSERY
E 101-45200-229 Dirt, Sand and gravel $1,125.00 25294300 MULCH & SOIL
E 101-45200-229 Dirt, Sand and gravel $204.00 25368100 MULCH & SOIL
Total GROVE NURSERY $1,329.00
Paid Chk# 098898 5/27/2015 HEITZ, CHRISTOPHER
E 101-43100-331 Mileage & Expense Account $136.85 MILEAGE MILEAGE REIMB.
E 101-43100-331 Mileage & Expense Account $58.65 MILEAGE MILEAGE REIMB.
Total HEITZ, CHRISTOPHER $195.50
Paid Chk# 098899 5/27/2015 HENN.CNTY.INFO.TECH.DEPT. CC 06-02-2015
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Check Amt Invoice Comment
E 101-42200-323 Radio Units $962.58 10000060442 RADIO CONNECTION
E 101-43100-323 Radio Units $151.39 10000060453 RADIO CONNECTION
E 101-45200-323 Radio Units $150.00 10000060453 RADIO CONNECTION
E 610-40000-323 Radio Units $80.00 10000060453 RADIO CONNECTION
E 620-40000-323 Radio Units $80.00 10000060453 RADIO CONNECTION
Total HENN.CNTY.INFO.TECH.DEPT. $1,423.97
Paid Chk# 098900 5/27/2015 HOEFKER, TROY
E 101-42200-210 Operating Supplies (GENERAL) $85.78 REIMB. FD SUPPLIES
Total HOEFKER, TROY $85.78
Paid Chk# 098901 5/27/2015 INTEGRATED FIRE & SECURITY
E 610-40000-242 Well & F.P. Equipment $200.00 62249 WTP#3 FIRE ALARM INSPECTION
Total INTEGRATED FIRE & SECURITY $200.00
Paid Chk# 098902 5/27/2015 JIRAK, TIMOTHY
R 610-00000-37110 W/S/Storm Sales $96.78 REFUND OVER PAYMENT ON FINAL UTILITY BILL
Total JIRAK, TIMOTHY $96.78
Paid Chk# 098903 5/27/2015 JONES, REBECCA
E 101-43100-499 Miscellaneous $34.15 REIMB. SUPPLIES REIMB.
Total JONES, REBECCA $34.15
Paid Chk# 098904 5/27/2015 KAMIDA
E 408-40000-402 Sidewalk Replacement $6,575.00 001476 MISC.CONCRETE WORK
Total KAMIDA $6,575.00
Paid Chk# 098905 5/27/2015 KD & COMPANY
E 610-40000-405 Maint/Replac - System $350.00 6653 CONCRETE DISPOSAL
Total KD & COMPANY $350.00
Paid Chk# 098906 5/27/2015 KELLY, MICHAEL JR.
E 101-43300-331 Mileage & Expense Account $509.52 REIMB. APWA CONF. EXP.
Total KELLY, MICHAEL JR. $509.52
Paid Chk# 098907 5/27/2015 KILLMER ELECTRIC CO.,INC.
E 101-45203-220 Repair/Maint Supply (GENERAL) $380.00 80347 TRAFFIC SIGNAL REPAIRS
E 101-45203-220 Repair/Maint Supply (GENERAL) $95.31 80348 TRAFFIC SIGNAL REPAIRS
E 101-45203-220 Repair/Maint Supply (GENERAL) $95.00 80349 TRAFFIC SIGNAL REPAIRS
Total KILLMER ELECTRIC CO.,INC. $570.31
Paid Chk# 098908 5/27/2015 LAMBERT, JEFFREY W.
E 101-42120-304 Legal Fees $2,686.00 928.002 LEGAL SERVICES
Total LAMBERT, JEFFREY W. $2,686.00
Paid Chk# 098909 5/27/2015 LAW ENFORCEMENT LABOR SERVICES
G 101-21707 Police union dues $423.00 MAY 2015 UNION DUES MAY 2015
al LAW ENFORCEMENT LABOR SERVICES $423.00
Paid Chk# 098910 5/27/2015 MADDEN, GALANTER, HANSEN, LLP
E 101-41500-306 Personnel Expense $189.00 4/1-4/30/15 LABOR RELATIONS SERVICE
Total MADDEN, GALANTER, HANSEN, LLP $189.00
Paid Chk# 098911 5/27/2015 MAMA
E 101-41500-331 Mileage & Expense Account $20.00 1826 LUNCHEON MTG. - NELSON
E 101-41910-331 Mileage & Expense Account $30.00 1830 MTG.-GADOW
Total MAMA $50.00
Paid Chk# 098912 5/27/2015 MANSFIELD OIL COMPANY CC 06-02-2015
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Check Amt Invoice Comment
E 101-49200-212 Motor Fuels $2,185.57 472521 FUEL
Total MANSFIELD OIL COMPANY $2,185.57
Paid Chk# 098913 5/27/2015 MATTINGLY, LIZ
R 610-00000-37110 W/S/Storm Sales $64.89 REFUND OVER PAYMENT ON FINAL UTILITY BILL
Total MATTINGLY, LIZ $64.89
Paid Chk# 098914 5/27/2015 MEDIACOM
E 101-41940-321 Telephone $309.95 SERVICE
Total MEDIACOM $309.95
Paid Chk# 098915 5/27/2015 METERING & TECHNOLOGY SOLUTION
G 610-14100 Inventory of Material/Supply $4,063.75 3572 WATER METERS
G 620-14100 Inventory of Material/Supply $4,063.75 3572 WATER METERS
tal METERING & TECHNOLOGY SOLUTION $8,127.50
Paid Chk# 098916 5/27/2015 METRO ELEVATOR, INC.
E 101-41940-404 Repairs/Maint - Machin/Equip $315.00 43305 SERVICE
Total METRO ELEVATOR, INC. $315.00
Paid Chk# 098917 5/27/2015 MILLER, FRED
E 235-40000-302 Consultants $1,525.00 98 WCTV
Total MILLER, FRED $1,525.00
Paid Chk# 098918 5/27/2015 MINNESOTA EQUIPMENT
E 101-45200-222 Repair & Maint - Equip $41.93 P30415 PARTS/SUPPLIES
E 101-43100-210 Operating Supplies (GENERAL) $13.74 P30415 PARTS/SUPPLIES
Total MINNESOTA EQUIPMENT $55.67
Paid Chk# 098919 5/27/2015 MN BATTERY LLC
E 101-45200-222 Repair & Maint - Equip $64.75 14062 PARTS
Total MN BATTERY LLC $64.75
Paid Chk# 098920 5/27/2015 MN CHILD SUPPORT PAYMENT CENTE
G 101-21710 County WH $235.00 0015104841 WITHHOLDING ORDER
otal MN CHILD SUPPORT PAYMENT CENTE $235.00
Paid Chk# 098921 5/27/2015 MN DEPARTMENT OF HEALTH
E 610-40000-433 Dues, Licensing & Seminars $23.00 SCHRUPP RE WATER SYSTEM OPERATOR RENEWAL APP.
Total MN DEPARTMENT OF HEALTH $23.00
Paid Chk# 098922 5/27/2015 MN DEPT.OF TRANSPORTATION
E 620-49100-309 Contractual Services $2,602.80 276574 MN DOT AUXILIARY LANE
Total MN DEPT.OF TRANSPORTATION $2,602.80
Paid Chk# 098923 5/27/2015 MOSS & BARNETT
E 101-41500-304 Legal Fees $4,659.00 626526 MEDIACOM FRANCHISE RENEWAL
Total MOSS & BARNETT $4,659.00
Paid Chk# 098924 5/27/2015 NAPA AUTO PARTS-WATERTOWN
E 101-45200-210 Operating Supplies (GENERAL) $58.87 438036 SUPPLIES
Total NAPA AUTO PARTS-WATERTOWN $58.87
Paid Chk# 098925 5/27/2015 OFFICE DEPOT
E 640-47000-200 Office Supplies (GENERAL) $24.32 769666846001 SUPPLIES
E 101-41500-200 Office Supplies (GENERAL) $30.13 769666846001 SUPPLIES
E 101-42100-200 Office Supplies (GENERAL) $73.17 770535786001 SUPPLIES
E 101-41500-200 Office Supplies (GENERAL) $72.83 770535786001 SUPPLIES
E 640-48000-200 Office Supplies (GENERAL) $113.08 770764777001 SUPPLIES CC 06-02-2015
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Check Amt Invoice Comment
E 640-48000-200 Office Supplies (GENERAL) $18.71 770764850001 SUPPLIES
Total OFFICE DEPOT $332.24
Paid Chk# 098926 5/27/2015 POPP TELECOM
E 620-40000-323 Radio Units $32.70 SERVICE
E 640-47000-321 Telephone $100.00 SERVICE
E 640-48000-321 Telephone $100.00 SERVICE
E 101-41940-321 Telephone $321.89 SERVICE
E 610-40000-323 Radio Units $89.58 SERVICE
E 101-41500-200 Office Supplies (GENERAL) $40.61 127980 PARTS
Total POPP TELECOM $684.78
Paid Chk# 098927 5/27/2015 PRAIRIE RESTORATIONS, INC.
E 404-40000-309 Contractual Services $149.59 33996 PRAIRIE MAINT.
E 404-40000-309 Contractual Services $220.07 33997 PRAIRIE MAINT.
E 404-40000-309 Contractual Services $183.59 33998 PRAIRIE MAINT.
Total PRAIRIE RESTORATIONS, INC. $553.25
Paid Chk# 098928 5/27/2015 RANDY S SANITATION
E 101-41940-386 Other Utilities $595.43 PW & CH SERVICE
E 650-47500-384 Refuse/Garbage Disposal $8,463.01 LABOR
E 650-47500-384 Refuse/Garbage Disposal $66.95 STICKERS
E 650-47500-384 Refuse/Garbage Disposal $1,469.22 KARTS
E 650-47500-384 Refuse/Garbage Disposal $947.43 DRIVE UP
E 640-47000-384 Refuse/Garbage Disposal $150.00 STORE
E 650-47600-309 Contractual Services $3,886.20 RECYCLING
E 650-47800-384 Refuse/Garbage Disposal $6,479.48 ORGANICS
E 650-47800-386 Other Utilities $48.60 ORGANICS DISPOSAL
E 640-48000-384 Refuse/Garbage Disposal $342.80 BAR
E 650-47500-499 Miscellaneous $7,367.83 SPRING CLEAN UP
E 650-47500-386 Other Utilities $3,181.57 DISPOSAL
Total RANDY S SANITATION $32,998.52
Paid Chk# 098929 5/27/2015 SELECT MECHANICAL
R 610-00000-37140 Meter Sales $494.00 REFUND WATER METER
G 101-20814 Sales Tax - 7.275% $35.94 REFUND TAX ON METER
R 610-00000-37150 WS Connect/Reconnect Fee $52.00 REFUND INSPECTION FEE
Total SELECT MECHANICAL $581.94
Paid Chk# 098930 5/27/2015 SHERWIN INDUSTRIES
E 620-40000-225 Repair & Maint - System $314.81 SS060106 MANHOLE RINGS
Total SHERWIN INDUSTRIES $314.81
Paid Chk# 098931 5/27/2015 SHORT ELLIOTT HENDRICKSON INC.
G 101-20310 Escrow $857.83 297825 ANTENNA ESCROW PROJECTS
Total SHORT ELLIOTT HENDRICKSON INC. $857.83
Paid Chk# 098932 5/27/2015 SIGNS NOW
E 233-40000-210 Operating Supplies (GENERAL) $239.00 28006 PROPERTY PLATES
Total SIGNS NOW $239.00
Paid Chk# 098933 5/27/2015 SPRINT
E 101-42200-323 Radio Units $300.28 523093316-16 FD SERVICE
Total SPRINT $300.28
Paid Chk# 098934 5/27/2015 SRF CONSULTING GROUP, INC.
$693.68 SUPERIOR BLVD CONSTRUCTION COST ESTIMATE -
BAY CENTER TIF
E 316-40000-309 Contractual Services 08854.00-1
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Check Amt Invoice Comment
Total SRF CONSULTING GROUP, INC. $693.68
Paid Chk# 098935 5/27/2015 STANTEC CONSULTING SERVICES
E 620-49100-405 Maint/Replac - System $4,194.25 908240 LIFTSTATION #5 REHAB
Total STANTEC CONSULTING SERVICES $4,194.25
Paid Chk# 098936 5/27/2015 TIME SAVER
E 101-41100-302 Consultants $666.00 M21336 MTG.MINUTES
Total TIME SAVER $666.00
Paid Chk# 098937 5/27/2015 TRI-CITY
E 610-40000-309 Contractual Services $52.50 4/1-4/30/15 WATER ANALYSIS
Total TRI-CITY $52.50
Paid Chk# 098938 5/27/2015 UPS STORE
E 101-41500-200 Office Supplies (GENERAL) $37.92 0958 SUPPLIES
E 101-41500-200 Office Supplies (GENERAL) $30.34 9780 SUPPLIES
Total UPS STORE $68.26
Paid Chk# 098939 5/27/2015 USA BLUE BOOK
E 101-43100-241 Safety equip/testings $39.91 635693 SAFETY EQUIP.
E 610-40000-241 Safety equip/testings $39.91 635693 SAFETY EQUIP.
E 620-40000-241 Safety equip/testings $39.91 635693 SAFETY EQUIP.
E 610-40000-240 Small Tools and Minor Equip $69.71 635693 SAFETY EQUIP.
E 620-40000-240 Small Tools and Minor Equip $69.70 635693 SAFETY EQUIP.
Total USA BLUE BOOK $259.14
Paid Chk# 098940 5/27/2015 USA MOBILITY WIRELESS
E 101-43100-323 Radio Units $14.72 Y0318102E STREET DEPT.PAGER
Total USA MOBILITY WIRELESS $14.72
Paid Chk# 098941 5/27/2015 VISU-SEWER CLEAN & SEAL, INC.
E 670-40000-409 Maint services & Improv $1,230.00 26678 STORMSEWER TELEVISING
Total VISU-SEWER CLEAN & SEAL, INC. $1,230.00
Paid Chk# 098942 5/27/2015 WARNING LITES
G 101-20300 Deposits Payable $600.00 4/11/15 SPECIAL EVENT CONES
Total WARNING LITES $600.00
Paid Chk# 098943 5/27/2015 WBC HOLDINGS, INC.
E 101-45200-404 Repairs/Maint - Machin/Equip $7.51 12176 VEHICLE MAINT.
Total WBC HOLDINGS, INC. $7.51
Paid Chk# 098944 5/27/2015 WESTSIDE WHOLESALE TIRE
E 101-45200-222 Repair & Maint - Equip $36.13 744646 PARTS
Total WESTSIDE WHOLESALE TIRE $36.13
10100 Anchor Bank $288,693.81
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Check Amt Invoice Comment
Fund Summary
10100 Anchor Bank
101 GENERAL FUND $47,327.46
233 LAKFRONT IMPROVE $239.00
235 CABLE TV $1,525.00
316 BAY CENTER $5,474.93
401 PERM IMPROVEMENT $5,574.90
404 PARK AND TRAIL CIP $16,850.33
407 CELL TOWER $645.00
408 GENERAL CIP $35,890.00
430 STREET CIP $1,416.56
610 WATER FUND $6,089.62
620 SEWER FUND $15,321.55
630 MOTOR VEHICLE $6,858.75
640 LIQUOR $112,340.42
650 SOLID WASTE $31,910.29
670 STORMWATER $1,230.00
$288,693.81
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To: Mayor Willcox and Councilmembers
From: Heidi Nelson, City Manager
Don Uram, Director of Administrative Services
Date: May 28, 2015
Re: Independent Assessing Services Contract
Attached for your review and approval is the 2015-16 Independent Assessing Services
Contract with Dan Distal. The scope of services for this contract is for residential properties
only and includes a 2% increase in compensation.
Hennepin County is under contract to perform assessment services for all other property types
and for all properties within the Bay Center Redevelopment project. The City’s contract with
Hennepin County expires in 2016.
CC 06-02-2015
Page 27 of 176
Independent Contractor Agreement
This contract (the “Agreement”) is made and entered into as of the _____ day of June, 2015, by
and between the City of Wayzata, Minnesota (the “City”), and Dan Distel, (the “Contractor”),
(collectively, the “Parties”).
WHEREAS, Contractor has been appointed assessor pursuant to Section 29(a) of the Wayzata
City Charter; and
WHEREAS, the City and Contractor wish to confirm and memorialize certain terms related to
Contractor’s appointment and the services Contractor will be rendering to the City in his capacity
as assessor.
NOW THEREFORE, the City and Contractor agree as follows:
1. Appointment as Assessor; Scope of Services. The Contractor accepts the appointment as
residential property (Bay Center residential properties are not to be included in the scope
of this contract) assessor for the City of Wayzata. Contractor shall serve at the will of the
City Council and shall perform such services as are customary and required of an
assessor for the City of Wayzata under Minnesota law, in accordance with the
professional standards associated with the position.
2. Compensation. The City agrees to pay the Contractor $3,566.00 per month (see attached
Schedule for Assessing). The attached schedule has been modified to calculate
residential property counts as of May 2015 only. This residential property schedule shall
not include the residential properties within the Bay Center redevelopment project. The
City shall not withhold monies for the payment of any federal or state income taxes,
social security benefits, or other taxes.
3. Term. This Agreement shall be in effect for one year, June 1 to May 31 of the year
executed and renewed annually by May 31 of each year by mutual agreement.
4. Independent Contractor Relationship. It is expressly understood that the Contractor is an
“independent contractor” and not an employee of the City. The Contractor shall have
control over the manner in which the services are performed under this Agreement. The
Contractor shall supply, at his own expense, all materials, supplies, equipment and tools
required to accomplish the work contemplated by this Agreement. The Contractor shall
not be entitled to any benefits from the City, including, without limitation, Contractor
shall not be entitled to, nor will Contractor receive, insurance benefits, sick and vacation
leave, workers’ compensation benefits, unemployment compensation, disability,
severance pay, or retirement benefits from the City.
5. Tax Exempt Property. This agreement shall also cover the assessment of tax-exempt
property within the City. Compensation for this service shall total $650.00.
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6. Insurance Requirements.
A. Liability. The Contractor agrees to have and maintain commercial general liability
(“CGL”) insurance, with a limit of not less than $ 1,000,000 per occurrence. If the
CGL insurance contains a general aggregate limit, the general aggregate limit shall be
not less than $2,000,000. The CGL insurance shall be issued by an insurance
company acceptable to the City, and shall cover liability arising from the Contractor’s
operations for the City, including liability arising from premises, operations,
independent contractors, products-completed operations, personal injury, advertising
injury and contractually assumed liability. The City shall be named as an additional
insured under the Contractor’s CGL policy, which coverage shall be primary
coverage for the City. The Contractor acknowledges and agrees that coverage under
the July, 2004 or April, 2013 additions of ISO Additional Insured Endorsement
CG2010 is not acceptable, and if additional insured coverage is provided under ISO
Additional Insured Endorsement CG2010, it will be provided under a pre-2004
addition of that endorsement..
B. Automobile Liability. If the Contractor operates a motor vehicle in performing the
services under this Agreement, the Contractor shall maintain automobile liability
insurance, including owned, hired, and non-owned automobiles, with a minimum
liability limit of $300,000, combined single limit.
C. Workers’ Compensation. The Contractor agrees to comply with all applicable
workers’ compensation laws in Minnesota.
D. Certificate of Insurance and Policy. The Contractor shall, prior to commencing
services, deliver to the City a Certificate of Insurance as evidence that the above
coverages are in full force and effect. In addition, the Contractor shall provide a copy
of the additional insured provisions and/ or additional insured endorsements for the
policies in a form acceptable to the City. The Certificate and required policies shall
contain a provision that the coverage afforded under this Agreement will not be
cancelled or allowed to expire until at least 30 days prior written notice has been
given to the City.
7. Indemnification. The Contractor agrees to defend and indemnify the City, and its
employees, officials, volunteers and agents from and against all claims, actions, damages,
losses and expenses arising out of the Contractor’s ongoing operations for the City in the
performance of his work under this Agreement.
8. General Provisions.
A. Entire Agreement. This Agreement supersedes any prior or contemporaneous
representations or agreements, whether written or oral, between the Parties and
contains the entire agreement.
B. Assignment. The Contractor may not assign this Agreement to any other party.
C. Amendments. Any modification or amendment to this Agreement shall require a
written agreement signed by both Parties.
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D. Governing Law. This Agreement shall be governed by and interpreted in accordance
with the laws of the State of Minnesota.
E. Waivers. The waiver by either party of any breach or failure to comply with any
provision of this Agreement by the other party shall not be construed as, or constitute
a continuing waiver of such provision or a waiver of any other breach of or failure to
comply with any other provision of this Agreement.
F. Savings Clause. If any court finds any portion of this Agreement to be contrary to
law or invalid, the remainder of the Agreement will remain in full force and effect.
G. Counterparts. This Agreement may be executed in multiple counterparts, each of
which shall be deemed an original, but all of which together shall constitute one and
the same document. Facsimile and scanned copies shall be deemed originals for all
purposes.
Accepted and Agreed To:
_________________________
Dan Distel - Contractor
City of Wayzata, MN
By_________________________
Heidi Nelson, City Manager
By_________________________
Ken Willcox, Mayor
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2015-2016
Distel Schedule for Assessing
2015 2015 2015-2016 2015-2016
Property Type Symbol Exempt Taxable Unit Cost Total
apartment A 1 24 $ -
blind B 1 $ -
com C 20 115 $ -
comrr CR 6 $ -
tel co CT 1 $ -
dblbung DB 27 $ 31.33 $ 845.91
com4c DJ 1 $ -
Apt. Low income HL 3 $ -
HR 1 $ -
common area K 45 $ -
apart lnd LA 2 $ -
com lnd LC 8 30 $ -
lakshr lnd LL 1 12 $ 25.12 $ 326.56
res lnd LR 38 65 $ 25.12 $ 2,587.36
Non Profit NP 2 $ 31.33 $ 62.66
paraplegic P 0 $ 31.33 $ -
Res R 20 756 $ 31.33 $24,312.08
Res lake RL 1 101 $ 31.33 $ 3,195.66
Garage on own lot RM 12 $ 31.33 $ 375.96
RZ 2 $ 31.33 $ 62.66
seasonal 8 116 $ -
8M 2 $ -
triplex TP 3 $ 25.12 $ 75.36
uti! U 2 $ -
condo X 225 $ 25.12 $ 5,652.00
townhouse Y 211 $ 25.12 $ 5,300.32
Totals 89 1765
$ 42,796.53
$42,796.53
$ 3,566
2% increase $ 3,566 monthly pay
In witness whereof, the parties hereto have executed this on June, 2015.
Dan Distel Heidi Nelson
Assessor City Manager
Page 1
City of Wayzata
600 Rice Street
Wayzata, MN 55391-1734
Mayor:
Ken Willcox
City Council:
Bridget Anderson
Johanna McCarthy
Andrew Mullin
Steven Tyacke
City Manager:
Heidi Nelson
Phone: 952-404-5300 Fax: 952-404-5318 e-mail: city@wayzata.org home page: www.wayzata.org
Date: May 27, 2015
To: Mayor Willcox and Councilmembers
From: Heidi Nelson, City Manager
Subject: Approve Assignment Agreement from LSA Design Inc. to SRF Consulting Group,
Inc. for Downtown Parking Improvement Project
On April 30, 2015, LSA Design Inc. was acquired by SRF Consulting Group, Inc. LSA Design
was currently performing work for the City for the Downtown Parking Improvement Project.
There will be no changes to the staffing assigned to the project or the approved scope of work
due to this acquisition. Attached is an assignment agreement for Council consideration.
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Assignment and Assumption of Agreement
This Assignment and Assumption of Agreement is entered into as of May 1, 2015 (the “Effective Date”), by
and between LSA Design, Inc. (“Consultant”) and SRF Consulting Group, Inc. (“SRF”).
WHEREAS, City of Wayzata (“Client”) and Consultant entered into a Professional Services Agreement – City
of Wayzata Downtown Parking Improvements – Stage Two (the “Agreement”) dated February 25, 2015 for the
performance of services by Consultant in the nature of planning and design services for the City of Wayzata
Downtown Parking Improvement; and
WHEREAS, Consultant has sold certain of its assets, including the Agreement, to SRF under the terms of an
Asset Purchase Agreement, and in connection with the closing of the Asset Purchase Agreement, Consultant wishes
to assign the Agreement to SRF, and SRF wishes to accept such assignment and assume Consultant’s obligations
under the Agreement, all effective as of the Effective Date;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein and in the Asset
Purchase Agreement, the parties agree as follows:
1. Assignment of Agreement. Consultant hereby assigns to SRF all of its right, title and interest in
and to the Agreement as of the Effective Date.
2. Assumption of Agreement. SRF hereby accepts the assignment of the Agreement and agrees to
perform all obligations of Consultant under the Agreement from and after the Effective Date.
3. Asset Purchase Agreement to Control. The right to receivables under the Agreement, the
obligation to perform services under the Agreement, the division of work in process, the indemnity obligations
between Consultant and SRF, and all other matters between Consultant and SRF concerning the Agreement will be
as provided in the Asset Purchase Agreement.
4. Staffing. SRF agrees that Jim Lasher and JoAnn Olsen will continue to deliver all services as
defined in the original LSA Scope of Work and will continue on as needed throughout future phases of the Project if
so requested by the City.
IN WITNESS WHEREOF, Consultant and SRF have executed this Assignment and Assumption of
Agreement effective as of the Effective Date.
SRF Consulting Group, Inc.
By:
Its:
Taxpayer ID: 41-0847319
LSA Design, Inc.
By: _________________________________
Its: _________________________________
Taxpayer ID: 41-1660611
CONSENT TO ASSIGNMENT
City of Wayzata hereby consents to the assignment of the Agreement from Consultant to SRF as of the Effective
Date.
Dated: ______________________ City of Wayzata
By: _______________________
Its: _______________________
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City of Wayzata
600 Rice Street
Wayzata, MN 55391-1734
Mayor:
Ken Willcox
City Council:
Bridget Anderson
Johanna McCarthy
Andrew Mullin
Steven Tyacke
City Manager:
Heidi Nelson
Phone: 952-404-5300 Fax: 952-404-5318 e-mail: city@wayzata.org home page: www.wayzata.org
Date: May 27, 2015
To: Mayor Willcox and Councilmembers
From: Heidi Nelson, City Manager
Subject: Consider Wayzata Bay Redevelopment Company Redevelopment Agreement
Amendments
Attached to this memo is a term sheet of amendments to the Redevelopment Agreement for
the Wayzata Bay Center Redevelopment Project. The City’s legal counsel, Jay Lindgren, will
be present at the City Council meeting to review the term sheet. The HRA met on April 30,
2015 to review the draft term sheet and appointed Chair Tom Shaver to represent the HRA in
finalizing the Redevelopment Agreement amendments. Chair Shaver participated in the May
21, 2015 Council workshop to further refine the Redevelopment Agreement amendments. The
HRA will meet on Friday morning, May 29th to consider the Redevelopment Agreement
amendments.
The Redevelopment Agreement amendments generally address the following for the balance
of the project:
 Approvals for the use change of the East Block from Hotel/Office/Retail to
Hotel/Condo/Retail.
 Establishes an updated construction schedule for the East Block, with substantial
completion by 12/31/17.
 Requires the developer to initiate a request to establish the City’s downtown parking
district and pay fees levied as established by the parking district ordinance.
 Amends the TIF note to cover planned public improvements, including landscaping at
the East end of Lake Street.
 Requires developer to submit conceptual development plans for HRA parcel at corner of
Lake/Superior by June 15, 2015 or developer gives up Right of First Refusal on the
parcel.
 Requires developer to install universally standard blue public parking signs for retail
parking ramps and on street signs to direct visitors to parking.
 Establishes a program for management of workforce parking and penalties for noncompliance.
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City of Wayzata
600 Rice Street
Wayzata, MN 55391-1734
Mayor:
Ken Willcox
City Council:
Bridget Anderson
Johanna McCarthy
Andrew Mullin
Steven Tyacke
City Manager:
Heidi Nelson
Phone: 952-404-5300 Fax: 952-404-5318 e-mail: city@wayzata.org home page: www.wayzata.org
 Provides for a $25,000 landscape escrow by the developer to augment landscaping in
the East Buffer.
 Shifts tax increment from a 95%/5% split with the City to the City receiving 100% of the
East Block once completed and the developer receiving 100% of the West, Superior,
North and Plaza Blocks, increasing revenue available to the city from $3.4million to
$12.3million. The TIF revenue available to the city could be used for public
improvement projects such as parking and other infrastructure (sidewalks, storm water
improvements, roads/utilities, pedestrian/railroad crossings).
As noted above, the term sheet will be reviewed during the regular Council meeting. The city’s
legal counsel will also be available for questions.
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Preliminary Term Sheet
Developer, HRA and City entered into that certain Redevelopment Agreement, dated as of
December 7, 2011 (as amended to date) (the “Original Agreement”). This Term Sheet is executed
as of this 2nd day of June, 2015 by and between Developer, HRA and City and is intended to set
forth the general terms upon which the parties hereto may be willing to enter into an amendment
to or amended and restated version of the Original Agreement (the “Redevelopment Agreement”).
This Term Sheet shall not be deemed conclusive or legally binding upon either party and neither
party shall have any obligations regarding the property defined below unless and until a definitive
Redevelopment Agreement is approved by the City and executed by both parties. All capitalized
terms contained herein shall have the meaning given to them in the Original Agreement, unless
defined in this term sheet.
1. Developer Conditions, as determined to date:
a. Execution of Amended and Restated Redevelopment Agreement
b. Execution of a TIF Note
2. City Conditions, as determined to date:
a. City Council approval of Planning Application
b. City approval of Construction Plans
c. Execution of an Amended and Restated Redevelopment Agreement
3. East Block Minimum Improvements: Improvements to the East Block will include the
construction and equipping of a total of approximately 29 for sale condominiums, an
approximately 80 to 90-unit full service hotel and approximately 14,000 sq/ft of retail space
and related parking, consistent with plans submitted by Bohland Development Inc.,
dated_______. Developer shall construct and provide for operation of parking consistent
with plans submitted by Bohland Development Inc. dated _____.
4. Construction Schedule: Commence construction by September 30, 2015, and substantially
complete construction by December 31, 2017. For the purpose hereof, “Commence” shall
mean beginning of physical improvement to the Property, including grading, excavation,
or other physical site preparation work; and “Completed” shall mean that the Minimum
Improvements are sufficiently complete for the issuance of a Certificate of Occupancy.
Upon Completion the City shall issue, in recordable form, a “Certificate of Completion.”
5. Amended PUD: The developer will apply for an amendment to the existing PUD
agreement and must meet all City requirements and obtain all City approvals.
6. Available Tax Increment: Available tax increment definition will be changed to state that
the City/HRA will receive 95% of the increment beginning in 2015 and up until the
construction of the East Block is at least 50% complete for tax valuation purposes.
Beginning in the year after that, the Developer shall receive 100% of the TIF generated
from all development within the TIF district, excluding the East Block.
7. Parking District: Developer agrees to initiate a request to be included in the City’s parking
district for the downtown area and pay fees required for the development as determined
through the parking district ordinance that will be adopted in 2015. Developer’s
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agreement requires meeting any petition requirements under Minnesota Statutes Chapter
428A and waiving the right to protest the establishment of fees.
8. Lookback: Developer agrees to supply the documentation necessary to complete the
lookback contemplated in Section 8.4 and work with the City’s Financial Advisor to
complete the lookback to determine the size of the TIF Note prior to approval of the
Amended and Restated Redevelopment Agreement.
9. TIF Note: The City agrees to issue a TIF Note to the Developer based upon the amount
determined through the lookback, plus an additional $149,121 to reimburse the Developer
for additional landscaping required at the end of East Lake Street. The TIF Note will bear
interest at the originally agreed to rate of 8.75% and will be payable over 26 years,
beginning on the date of issuance (presumed to be in August 2015).
10. Remnant Parcel: Developer agrees to provide the City with conceptual development plans
for the site byJune 15, 2015. Such plans shall include sq/ft of the buildings, intended uses,
calculation on the number of parking stalls required and how the parking will be
accommodated. The City and Developer agree to work in good faith on approval of such
plans to meet the goals of the City and the Developer, including but not limited to meeting
parking requirements. If plans are not submitted by this date, the Developer’s right of first
refusal for the parcel shall be terminated.
11. Existing Parking Illumination and Wayfinding: Developer agrees to change the covers on
the illuminated parking signs from brown to universal standard blue on all retail parking in
the Superior, Plaza, West and East Blocks and public parking text with blue “P” signage
on street signs to assure the public understands that they can park within the development
when accessing retail businesses within the development. These installations shall be
complete prior to the issuance of the Certificate of Occupancy for future retail/commercial
space within the Superior, Plaza, West and East Blocks. In addition, the Developer agrees
to work with the City to install additional wayfinding signage, including but not limited to
real-time signage, as appropriate to direct the public to parking within the Development.
12. Construction Work Force and Parking: The Developer and City agree to work together in
good faith to minimize the impact of the construction while allowing the construction of
the project to proceed in an efficient and effective manner. The Developer agrees to supply
the City with a work force parking and project access plan that can be regularly updated,
monitored, and enforced (including mandatory fines which shall be payable to the
City). This will include monthly estimated work force needed on site, agreements showing
needed off-site parking locations to accommodate project personnel, copies of notices to
contractor and subcontractor forces outlining of the requirements of the plan and
consequences for failing to abide with protocols.
13. East Buffer Landscaping: Developer shall complete landscaping of East Buffer per plan
to be reviewed and approved by the City per the revised landscape plan associated with the
East Block plans. Developer shall complete the landscaping in the East Buffer within the
2015 planting season, except for the landscaping directly adjacent to the East Block
construction which will be completed by Completion of the East Block Minimum
Improvements. Developer shall provide the City with a lump sum payment of $25,000 to
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provide for additional landscaping, restoration or mitigation of the East Buffer at the City’s
discretion following the completion of the project. If no additional landscaping is required
in the buffer within three years following the completion of the project (CO east block),
they funds will be returned to the developer.
14. Landscaping at end of East Lake Street: Developer agrees to pay an additional $149,121
for landscaping at the end of East Lake Street. The City agrees it increase the principal
amount of the TIF Note by $149,121.
15. Future City Ramp: Developer agrees to work cooperatively with the City to allow the City
to direct public parking to the development beginning after occupancy of the West Block
and while the new public ramp is under construction at Mill Street, to the extent it does not
negatively impact the parking required for the existing uses within the Development. The
City will work with the developer on a permit system as needed and enforcement issues
that arise during the construction period.
16. Fees: Developer and HRA agree to pay their own fees related to the negotiating and
drafting of the Amended Agreement.
17. Execution of the Amended Redevelopment Agreement: The amended Redevelopment
Agreement must be executed before a building permit will be issued for the East Block.
IN WITNESS WHEREOF, the parties have agreed to this non-binding term sheet as of the
date first set forth above.
WAYZATA BAY REDEVELOPMENT
COMPANY, LLC
By: _________________________
Its: _________________________
By: _________________________
Its: _________________________
CITY OF WAYZATA
By: ________________________
Its: Mayor
WAYZATA HOUSING AND
REDEVELOPMENT AUTHORITY
By: ________________________
Its: Chair
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Preliminary Term Sheet
Developer, HRA and City entered into that certain Redevelopment Agreement, dated as
of December 7, 2011 (as amended to date) (the “Original Agreement”). This Term Sheet is
executed as of this ____ 2nd day of __________, June, 2015 by and between Developer, HRA
and City and is intended to set forth the general terms upon which the parties hereto may be
willing to enter into an amendment to or amended and restated version of the Original
AgreementAmended and Restated Contract for Private Development (the “Development
Redevelopment Agreement”). This Term Sheet shall not be deemed conclusive or legally
binding upon either party and neither party shall have any obligations regarding the property
defined below unless and until a definitive Development Redevelopment Agreement is approved
by the City and executed by both parties. All capitalized terms contained herein shall have the
meaning given to them in the Original Agreement, unless defined in this term sheet.
1. Developer Conditions, as determined to date:
a. Execution of Amended and Restated Development Redevelopment Agreement
b. Execution of a TIF Note
2. City Conditions, as determined to date:
a. City Council approval of Planning Application
b. City approval of Construction Plans
c. Execution of an Amended and Restated Development Redevelopment Agreement
3. East Block Minimum Improvements: Improvements to the East Block will include the
construction and equipping of a total of approximately 29 for sale condominiums, an
approximately 802 to 90-unit full service hotel,[change to limited if no restaurant
included] and approximately 26,30014,000 sq/ft of retail space [this will reduce as
restaurant is w/in hotel] and related parking, consistent with plans submitted by Bohland
Development Inc., dated_______. Developer shall construct and provide for operation of
parking consistent with plans submitted by Bohland Development Inc. dated _____.as
prescribed in original General Plan PUD approvals dated ______to assist in addressing
parking demands of restaurant uses in the project.
4. Construction Schedule: Commence construction by September 30, 2015, and
substantially complete construction by December 31, 2017. For the purpose hereof,
“Commence” shall mean beginning of physical improvement to the Property, including
grading, excavation, or other physical site preparation work; and “Completed” shall mean
that the Minimum Improvements are sufficiently complete for the issuance of a
Certificate of Occupancy. Upon Completion the City shall issue, in recordable form, a
“Certificate of Completion.”
5. Amended PUD: The developer will apply for an amendment to the existing PUD
agreement and must meet all City requirements and obtain all City approvals.
6. Available Tax Increment: Available tax increment definition will be changed to state that
the City/HRA will receive 95% of the increment beginning in 2015 and up until the
construction of the East Block is at least 50% complete for tax valuation purposes.
Beginning in the year after that, the Developer shall receive 100% of the TIF generated
from all development within the TIF district, excluding the East Block.
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7. Parking District: Developer agrees to initiate a request to be included in the City’s
parking district for the downtown area and pay fees levied required for the development
as determined through the parking district ordinance that will be adopted in 2015. (Jay
Lindgren to provide specific language) Developer’s agreement requires meeting any
petition requirements under Minnesota Statutes Chapter 428A and waiving the right to
protest the establishment of fees.
8. Lookback: Developer agrees to supply the documentation necessary to complete the
lookback contemplated in Section 8.4 and work with the City’s Financial Advisor to
complete the lookback to determine the size of the TIF Note prior to approval of the
Amended and Restated Development Redevelopment Agreement.
9. TIF Note: The City agrees to issue a TIF Note to the Developer based upon the amount
determined through the lookback, plus an additional $149,121 to reimburse the
Developer for additional landscaping required at the end of East Lake Street. The TIF
Note will bear interest at the originally agreed to rate of 8.75% and will be payable over
26 years, beginning on the date of issuance (presumed to be in August 2015).
10. Remnant Parcel: Developer agrees to provide the City with conceptual development
plans for the site by September 1June 15, 2015. Such plans shall include sq/ft of the
buildings, intended uses, calculation on the number of parking stalls required and how the
parking will be accommodated. The City and Developer agree to work in good faith on
approval of such plans to meet the goals of the City and the Developer, including but not
limited to meeting parking requirements. If plans are not submitted by this date, the
Developer’s right of first refusal for the parcel shall be terminated.
11. Existing Parking Illumination and Wayfinding: Developer agrees to change the covers
on the illuminated parking signs from brown to universal standard blue on all retail
parking in the Superior, Plaza, West and East Blocks and public parking text with blue
“P” signage on street signs to assure the public understands that they can park within the
development when accessing retail businesses within the development. These
installations shall be complete prior to the issuance of the Certificate of Occupancy for
future retail/commercial space within the Superior, Plaza, West and East Blocks. In
addition, the Developer agrees to work with the City to install additional wayfinding
signage, including but not limited to real-time signage, as appropriate to direct the public
to parking within the Development.
12. Construction Work Force and Parking: The Developer and City agree to work together
in good faith to minimize the impact of the construction while allowing the construction
of the project to proceed in an efficient and effective manner. The Developer agrees to
supply the City with a work force parking and project access plan that can be regularly
updated, monitored, and enforced (including mandatory fines which shall be payable to
the City). This will include monthly estimated work force needed on site, agreements
showing needed off-site parking locations to accommodate project personnel, copies of
notices to contractor and subcontractor forces outlining of the requirements of the plan
and consequences for failing to abide with protocols.
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13. East Buffer Landscaping: Developer shall complete landscaping of East Buffer per plan
to be reviewed and approved by the City per the revised landscape plan associated with
the East Block plans. Developer shall complete the landscaping in the East Buffer within
the 2015 planting season, but except for the landscaping directly adjacent to the East
Block construction which will be completed by Completion of the East Block Minimum
Improvements. Developer shall provide the City with a lump sum payment of $25,000 to
provide for additional landscaping, restoration or mitigation of the East Buffer at the
City’s discretion following the completion of the project. If no additional landscaping is
required in the buffer within three years following the completion of the project (CO east
block), they funds will be returned to the developer.
14. Landscaping at end of East Lake Street: Developer agrees to pay an additional $149,121
for landscaping at the end of East Lake Street. The City agrees it increase the principal
amount of the TIF Note by $149,121.
15. Future City Ramp: Developer agrees to work cooperatively with the City to allow the
City to direct public parking to the development beginning after occupancy of the West
Block and while the new public ramp is under construction at Mill Street, to the extent it
does not negatively impact the parking required for the existing uses within the
Development. The City will work with the developer on a permit system as needed and
enforcement issues that arise during the construction period.
16. Fees: Developer and HRA agree to pay their own fees related to the negotiating and
drafting of the Amended Agreement.
17. Execution of the Amended Redevelopment Agreement: The amended
DevelopmentRedevelopment Agreement must be executed before a building permit will
be issued for the East Block.
IN WITNESS WHEREOF, the parties have executed agreed to this non-binding term
sheetthis Agreement as of the date first set forth above.
WAYZATA BAY REDEVELOPMENT
COMPANY, LLC
By: _________________________
Its: _________________________
By: _________________________
Its: _________________________
CITY OF WAYZATA
By: ________________________
Its: Mayor
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WAYZATA HOUSING AND
REDEVELOPMENT AUTHORITY
By: ________________________
Its: Chair
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City of Wayzata
Wayzata Bay Center TIF Estimate Summary - Current Agreement
5.00%
Years in # Year Market Value City TIF (5%) Net TIF to
Developer (95%)
0.5 2015 $ 90,603,000 $ 25,029 $ 475,557
1 2015 $ 90,603,000 $ 25,029 $ 475,557
1.5 2016 $ 147,244,999 $ 44,493 $ 845,371
2 2016 $ 147,244,999 $ 44,493 $ 845,371
2.5 2017 $ 203,543,031 $ 61,087 $ 1,160,653
3 2017 $ 203,543,031 $ 61,087 $ 1,160,653
3.5 2018 $ 233,275,843 $ 70,259 $ 1,334,918
4 2018 $ 233,275,843 $ 70,259 $ 1,334,918
4.5 2019 $ 233,275,843 $ 70,259 $ 1,334,918
5 2019 $ 233,275,843 $ 70,259 $ 1,334,918
5.5 2020 $ 233,275,843 $ 70,259 $ 1,334,918
6 2020 $ 233,275,843 $ 70,259 $ 1,334,918
6.5 2021 $ 233,275,843 $ 70,259 $ 1,334,918
7 2021 $ 233,275,843 $ 70,259 $ 1,334,918
7.5 2022 $ 233,275,843 $ 70,259 $ 1,334,918
8 2022 $ 233,275,843 $ 70,259 $ 1,334,918
8.5 2023 $ 233,275,843 $ 70,259 $ 1,334,918
9 2023 $ 233,275,843 $ 70,259 $ 1,334,918
9.5 2024 $ 233,275,843 $ 70,259 $ 1,334,918
10 2024 $ 233,275,843 $ 70,259 $ 1,334,918
10.5 2025 $ 233,275,843 $ 70,259 $ 1,334,918
11 2025 $ 233,275,843 $ 70,259 $ 1,334,918
11.5 2026 $ 233,275,843 $ 70,259 $ 1,334,918
12 2026 $ 233,275,843 $ 70,259 $ 1,334,918
12.5 2027 $ 233,275,843 $ 70,259 $ 1,334,918
13 2027 $ 233,275,843 $ 70,259 $ 1,334,918
13.5 2028 $ 233,275,843 $ 70,259 $ 1,334,918
14 2028 $ 233,275,843 $ 70,259 $ 1,334,918
14.5 2029 $ 233,275,843 $ 70,259 $ 1,334,918
15 2029 $ 233,275,843 $ 70,259 $ 1,334,918
15.5 2030 $ 233,275,843 $ 70,259 $ 1,334,918
16 2030 $ 233,275,843 $ 70,259 $ 1,334,918
16.5 2031 $ 233,275,843 $ 70,259 $ 1,334,918
17 2031 $ 233,275,843 $ 70,259 $ 1,334,918
17.5 2032 $ 233,275,843 $ 70,259 $ 1,334,918
18 2032 $ 233,275,843 $ 70,259 $ 1,334,918
18.5 2033 $ 233,275,843 $ 70,259 $ 1,334,918
19 2033 $ 233,275,843 $ 70,259 $ 1,334,918
19.5 2034 $ 233,275,843 $ 70,259 $ 1,334,918
20 2034 $ 233,275,843 $ 70,259 $ 1,334,918
20.5 2035 $ 233,275,843 $ 70,259 $ 1,334,918
21 2035 $ 233,275,843 $ 70,259 $ 1,334,918
21.5 2036 $ 233,275,843 $ 70,259 $ 1,334,918
22 2036 $ 233,275,843 $ 70,259 $ 1,334,918
22.5 2037 $ 233,275,843 $ 70,259 $ 1,334,918
23 2037 $ 233,275,843 $ 70,259 $ 1,334,918
23.5 2038 $ 233,275,843 $ 70,259 $ 1,334,918
24 2038 $ 233,275,843 $ 70,259 $ 1,334,918
24.5 2039 $ 233,275,843 $ 70,259 $ 1,334,918
25 2039 $ 233,275,843 $ 70,259 $ 1,334,918
25.5 2040 $ 233,275,843 $ 70,259 $ 1,334,918
26 2040 $ 233,275,843 $ 70,259 $ 1,334,918
TOTAL $ 3,493,125 $ 66,369,383
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City of Wayzata
Wayzata Bay Center TIF Estimate Summary - Amended Agreement
5.00%
Years in # Year Market Value City TIF (100%
East Block)
Net TIF to
Developer
0.5 2015 $ 90,603,000 $ 25,029 $ 475,557
1 2015 $ 90,603,000 $ 25,029 $ 475,557
1.5 2016 $ 147,244,999 $ 44,493 $ 845,371
2 2016 $ 147,244,999 $ 44,493 $ 845,371
2.5 2017 $ 203,543,031 $ 58,649 $ 1,172,985
3 2017 $ 203,543,031 $ 58,649 $ 1,172,985
3.5 2018 $ 233,275,843 $ 263,732 $ 1,141,444
4 2018 $ 233,275,843 $ 263,732 $ 1,141,444
4.5 2019 $ 233,275,843 $ 263,732 $ 1,141,444
5 2019 $ 233,275,843 $ 263,732 $ 1,141,444
5.5 2020 $ 233,275,843 $ 263,732 $ 1,141,444
6 2020 $ 233,275,843 $ 263,732 $ 1,141,444
6.5 2021 $ 233,275,843 $ 263,732 $ 1,141,444
7 2021 $ 233,275,843 $ 263,732 $ 1,141,444
7.5 2022 $ 233,275,843 $ 263,732 $ 1,141,444
8 2022 $ 233,275,843 $ 263,732 $ 1,141,444
8.5 2023 $ 233,275,843 $ 263,732 $ 1,141,444
9 2023 $ 233,275,843 $ 263,732 $ 1,141,444
9.5 2024 $ 233,275,843 $ 263,732 $ 1,141,444
10 2024 $ 233,275,843 $ 263,732 $ 1,141,444
10.5 2025 $ 233,275,843 $ 263,732 $ 1,141,444
11 2025 $ 233,275,843 $ 263,732 $ 1,141,444
11.5 2026 $ 233,275,843 $ 263,732 $ 1,141,444
12 2026 $ 233,275,843 $ 263,732 $ 1,141,444
12.5 2027 $ 233,275,843 $ 263,732 $ 1,141,444
13 2027 $ 233,275,843 $ 263,732 $ 1,141,444
13.5 2028 $ 233,275,843 $ 263,732 $ 1,141,444
14 2028 $ 233,275,843 $ 263,732 $ 1,141,444
14.5 2029 $ 233,275,843 $ 263,732 $ 1,141,444
15 2029 $ 233,275,843 $ 263,732 $ 1,141,444
15.5 2030 $ 233,275,843 $ 263,732 $ 1,141,444
16 2030 $ 233,275,843 $ 263,732 $ 1,141,444
16.5 2031 $ 233,275,843 $ 263,732 $ 1,141,444
17 2031 $ 233,275,843 $ 263,732 $ 1,141,444
17.5 2032 $ 233,275,843 $ 263,732 $ 1,141,444
18 2032 $ 233,275,843 $ 263,732 $ 1,141,444
18.5 2033 $ 233,275,843 $ 263,732 $ 1,141,444
19 2033 $ 233,275,843 $ 263,732 $ 1,141,444
19.5 2034 $ 233,275,843 $ 263,732 $ 1,141,444
20 2034 $ 233,275,843 $ 263,732 $ 1,141,444
20.5 2035 $ 233,275,843 $ 263,732 $ 1,141,444
21 2035 $ 233,275,843 $ 263,732 $ 1,141,444
21.5 2036 $ 233,275,843 $ 263,732 $ 1,141,444
22 2036 $ 233,275,843 $ 263,732 $ 1,141,444
22.5 2037 $ 233,275,843 $ 263,732 $ 1,141,444
23 2037 $ 233,275,843 $ 263,732 $ 1,141,444
23.5 2038 $ 233,275,843 $ 263,732 $ 1,141,444
24 2038 $ 233,275,843 $ 263,732 $ 1,141,444
24.5 2039 $ 233,275,843 $ 263,732 $ 1,141,444
25 2039 $ 233,275,843 $ 263,732 $ 1,141,444
25.5 2040 $ 233,275,843 $ 263,732 $ 1,141,444
26 2040 $ 233,275,843 $ 263,732 $ 1,141,444
TOTAL $ 12,388,031 $ 57,494,265
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WAYZATA CITY HAL L
6 0 0 EAST R I C E S TREET WAYZATA , MINNESOTA 5 5 3 9 1 - 1 7 9 9
(P ) 9 5 2 - 4 0 4 - 5 3 0 0 - (F ) 9 5 2 - 4 0 4 - 5 3 1 8
P A G E 1
PLANNING DEPARTMENT
MEMORANDUM
To: City Council
From: Bryan Gadow, Director of Planning and Building
Date: May 28, 2015
Re: Application for Wayzata Bay Center East Block Modifications
Background
BohLand Development LLC (the “Applicant”) has submitted an application for an amendment to
the Planned Unit Development (PUD) and modification of the design of the East Block of the
Promenade project. The Wayzata Bay Center Project General Plan PUD, and associated
building designs, was approved in 2008, via Resolution 25-2008. A condition of the approval
resolution was that the Applicant would continue to work on the design of each block to include
as a final design for the Final Plan of the PUD, and any material design deviations in the Final
Plan from the building designs depicted in the 2008 approval is subject to City Council review
and approval. The proposed PUD Amendment is to allow the Applicant to replace the
previously proposed 27,000 SF of office space with twenty nine (29) individually owned
condominiums. The rest of the building would contain a ninety (90) room boutique hotel, a
restaurant, the potential for spa amenities, and 15,000 SF of commercial retail space.
The Applicant presented a preview of the proposed design modifications for the East Block in
joint Planning Commission and City Council workshops on January 20th. Since that workshop,
the Applicant was been revising the design of the East Block based upon the feedback received.
The Planning Commission reviewed the request on March 16th, and adopted a report and
recommendation for approval five (5) in favor, zero (0) opposed, and one (1) abstention on April
6th. Included in the Commission’s Report are comments and feedback that the Commission
provided to the Applicant on the Project. A copy of the Planning Commission Report and
Recommendation is attached.
Proposed Design Modifications
1. 2008 Design Approvals:
In the original 2008 Bay Center proposal (Attachment C), the East Block had a more
contemporary design, with glass facades, due mainly to the incorporation of
approximately 27,000 SF of office space within the building. The building was a mixture
C I T Y O F WAY Z ATA
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(P ) 9 5 2 - 4 0 4 - 5 3 0 0 - (F ) 9 5 2 - 4 0 4 - 5 3 1 8
P A G E 2
of three and four stories, with the hotel and ground floor retail on the west façade, and
office on the east façade, and a landscaped green roof above the internal parking
structure. With the 2008 approvals, the Applicant was asked to review the possibility of
reducing the amount of glass on the east block building.
As part of the overall Wayzata Bay Center project approvals granted in 2008, the East
Block design was approved with the following deviations from the Design Standards:
 Section 6.2 – Upper Story Setbacks
 Section 12.2 – Building Materials – Allowance for metal awnings
 Section 15.1 – Benches – for 50 ft intervals
 Section 4.1 – Building Recesses
 Sections 9.1 & 12 – Percentage of transparent glass
2. 2015 Requested Design Modifications:
The building design has been updated to reflect the proposed substitution of office use
with the twenty nine (29) condominium units. The building maintains similar mass and
three and four stories from the 2008 approvals, but reconfigures components of building
to reflect the proposed change in use.
In addition, the overall façade of the building has been updated to better reflect the
boutique hotel and condominium uses and reduces the glassed exterior design that was
part of the previous office use.
Building materials have been updated to include fiber cement board lap siding (which
requires a deviation from the Design Standards), stone, metal accents, and fabric
awnings.
The Applicant has also included a narrative (Attachment B) describing the proposed
parking layout for the building. The 2008 proposal (with office use) proposed 358
parking spaces for the office, retail, and hotel uses. The Applicant is now proposing 292
parking spaces, due to the switch from office to condominium use and shared parking
within the building. The Applicant also indicated the ability to do valet parking to gain
approximately 34 additional parking spaces, for a total of 326 spaces. Based upon the
uses of the building, the provided parking would be sufficient for the project.
Landscaping and Tree Buffer
One of the items discussed at length during the Planning Commission’s review of the
Application, was the adjacent neighborhoods concern with the current and future state of the
landscaped buffer on the eastern end of the Project. After listening to the neighborhood’s
feedback on the landscaping plans for the east linear buffer, staff provides the following
summary of interim and longer term efforts that the City will pursue to address the
neighborhood’s concerns:
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6 0 0 EAST R I C E S TREET WAYZATA , MINNESOTA 5 5 3 9 1 - 1 7 9 9
(P ) 9 5 2 - 4 0 4 - 5 3 0 0 - (F ) 9 5 2 - 4 0 4 - 5 3 1 8
P A G E 3
1. Longer Term Actions and Partners
As part of the buildout of the East Block of the Project, the City and the Developer jointly
commit to the following reinvestments into the landscape buffer:
 $250,000 from City for pedestrian improvements around the buffer as part of the
Lake Effect plan.
 $25,000 from the City for additional landscaping of the buffer.
 $25,000 from the Developer additional landscaping at the east buffer at the City’s
discretion to address any gaps in the landscaping following the completion of the
project.
2. Intermediate Term Actions
 Developer’s installation of landscape improvements for the East Buffer adjacent to
the East Block of the project.
 Work with Developer’s landscape team, LHB, to audit existing and proposed
landscaping for the East Buffer to identify and replace trees that are under-performing
or have died.
 Pursue public art projects to recognize the history of the “Frog Hollow”
neighborhood.
o Pursue grant opportunities through the Wayzata Rotary or other sources for
public art and animal habitat features such as bird feeders.
o Look at options for reuse of the existing Cottonwood tree stump for public art.
 Coordination with the Developer’s landscaper on infrastructure and drainage
improvements to address current runoff concerns.
3. Pedestrian Connections
 Staff will pursue approval of a boardwalk pedestrian connection through the east
buffer with the MN DNR, Minnehaha Creek Watershed District (MCWD), and
Army Corp of Engineers.
Action Step
A draft Resolution of approval, based upon the Planning Commission’s Report and
Recommendation is included as Attachment H. After considering the items outlined in this
Report, the City Council should pursue one of the following options as an action step:
1. Adopt the draft approval Resolution No. 24-2015 included as Attachment H of
this Report.
2. If the Council wishes to significantly modify the Resolution for approval, the
Council should direct staff to prepare a revised Resolution for review and
adoption at the next Council meeting.
3. If the Council wishes to pursue a denial motion, the Council should direct staff to
prepare a revised Resolution reflecting the denial motion for review and adoption
at the next Council meeting.
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WAYZATA CITY HAL L
6 0 0 EAST R I C E S TREET WAYZATA , MINNESOTA 5 5 3 9 1 - 1 7 9 9
(P ) 9 5 2 - 4 0 4 - 5 3 0 0 - (F ) 9 5 2 - 4 0 4 - 5 3 1 8
P A G E 4
Attachments:
- Attachment A: Modified East Block Design Plan Submittals (the “Landings”)
- Attachment B: The Landings Parking Narrative
- Attachment C: 2008 East Block Design Submittals
- Attachment D: Received Public Comment
- Attachment E: Planning Commission Meeting Minutes – March 16, 2015
- Attachment F: Planning Commission Meeting Minutes – April 1, 2015
- Attachment G: Planning Commission Report and Recommendation
- Attachment H: Draft Resolution 24-2015
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Wayzata City Council | June 2nd, 2015
May 21st, 2015
Attachment A: Project Submittals
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May 22, 2015
Wayzata | MN 14-0176
As a key component of the Promenade Redevelopment in downtown Wayzata, we are
introducing the last remaining parcel, The ‘Landing’ on the East Block.
This fi nal phase of the Promenade project will include a mixed use of Hotel, Restaurant,
Luxury ‘For Sale’ Condominiums, and Retail space. The building will consist of approximately
29-31 individually owned condominiums, having replaced the previously proposed offi ce
spaces on levels 2, 3 and 4 of the south wing. It will also consist of a 90 room luxury boutique
hotel on levels 2-4 of the west wing overlooking the “Great Lawn” with its main entrance
and lobbies at grade level. The street level also contains approximately 15,500 square feet
of commercial retail spaces. The condominium use offers many benefi ts over the original
concept of an offi ce wing included less traffi c, signifi cantly less parking demand and higher
property values. The previous concept plan had already considered additional residential
development as an approved use for this block.
The ‘Landing’ will be a welcomed use and opportunity for the community and the City
of Wayzata and bring back some of the charm and history of the old landmark Lake
Minnetonka hotels that existed during “The Golden Years of Minnetonka”. The Landing
will become a part of the fabric of the community for many years into the future while
refl ecting the past in its design. The ever growing desire for “staycation’s” in Wayzata,
coupled with the shortage of an executive stay hotel offerings, the many corporate
headquarters surrounding Wayzata and the 600 plus new residents within the Promenade
and the guests that will be visiting them makes the hotel an immensely desired amenity
and business opportunity.
There is no argument that the market demand for condominium ownership has proven very
strong in Wayzata. Replacing offi ce space with condominiums offers a better alternative
to the oversupply of offi ce space currently in Wayzata. In addition, our plan requires less
parking and allows for an overall more passive and cohesive use to the site. Originally,
there were a few more units available at Regatta, but many buyers wanted to combine
units to larger sizes leaving us with 58 units. The 29-31 units in the Landing will only add 24 -
26 more units over what was originally planned in the Promenade and will be unrestricted
full market – for sale condominiums. As of June 2014 Regatta sold out in a little over one
year with an average sale price just under $1,000,000. Completion and Resident move-in
for the Regatta will occur between February and August 2015.
With the experience and success in developing the Regatta Condominiums at Promenade,
BohLand Development will be the developer for the East Block; Hotel Restaurant,
Condominiums and retail opportunities. BohLand Hotel Group will own the hotel and
restaurant and has aligned with Hay Creek Hotels to manage the hotel operation. The
retail portion of the building will be sold back to an affi liated entity of Wayzata Bay
Redevelopment when the building is complete. Many of the same Regatta team members
will continue on with this project ensuring a well-coordinated completion and long term
success of this project.
Our goal is to receive approvals to start construction on the building beginning summer
of 2015. This schedule will allow for the completion of the Promenade development as a
whole by the end of 2016 or 1st part of 2017, which will not only be advantageous to the
hotel, but to the development and the community. With favorable approval by the City
Council we believe that we can meet this schedule.
The Landing Hotel
The Landing Hotel is the most signifi cant part of the East Block and is envisioned as a
luxury boutique hotel catering to the visitors of the Wayzata and surrounding lakefront
communities. Ideal for business guests of the many corporate businesses in the western
metro of the Twin Cities, supporting the need for temporary guest rooms to other
Promenade residents, a place for friends and relatives for the many wedding venues
around the lake, and the visitors of Wayzata enjoying the new energy and destination
lifestyle it has to offer. The hotel will offer a mid to upper scale platform with standard
rooms and executive suites with amenities for community meetings, spa, intimate dining
establishment and private dining venues, and a small banquet area.
After completing two extensive market studies by Pinnacle Advisory Group and Hay Creek
Hotels, we have confi rmed the market and economic viability of the hotel use in Wayzata.
The studies highlighted the primary driver for the hotel market in the western suburbs is
the corporate business traveler and is currently only served by “older” hotels in marginal
locations that don’t appeal to the leisure hotel guest. The Landing Hotel will feature
architecture, fi nish levels and amenities signifi cantly superior to any other hotel in the area.
The projections focused on competing with the corporate market at comparable rates and
will be successful in drawing the business traveling guest. More signifi cantly, without any
current leisure hotel offerings, The Landing will satisfy a large portion of this demand. Data
has proven that the leisure guests provide an additional benefi t to adjoining commerce in
this type of market.
Hay Creek Hotel is a hotel management company that specializes exclusively in Luxury
Boutique Hotels. Based in the New England area, they manage hotels that align with the
personality and character of the communities they serve. They understand community,
fl exibility, and most importantly - service. Many of their hotels are in quaint small town
lakefront communities like; Kennebunkport, Maine, Exeter & Wolfsboro New Hampshire,
and other unique places. Hay Creek Hotels experience comes from executives from some
of the largest luxury hotel operations in the world, and formed to manage and service
boutique luxury hotels. This group is a perfect match for what Wayzata deserves and the
long term success of the hotel.
The Hotel and Restaurant will each have unique “brands” and separate entrances, but will
also have common areas once you get inside.
“L” 901 Culinary
The restaurant will be a full service breakfast - lunch- dinner venue and provide food and
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Attachment A: Project Submittals
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Wayzata | MN 14-0176
beverage service to the hotel and catering services for community events. The restaurant
will be two stories with both indoor dining seating along with additional seasonal outdoor
seating. The “L” will have an inviting corner entrance and both levels will have an overlook
of the “Great Lawn”. The theme will be “intimate, comfortable and conversational”. You
can expect Fine Dining along with an extensive wine list and community atmosphere.
The Landing Luxury Condominiums
This portion of the building will be developed and marketed by BohLand Development and
will offer many of the benefi ts of condominium ownership similar to Regatta. The separation
of hotel and condominiums guests and residents will be achieved thru separate elevators
with private secured access to the fl oors and secured access to parking. With current and
thorough market experience and knowledge, we will create a “sweet spot” of fl oor plans
and spaces that buyers desired in Regatta along with the amenity of having concierge
services and other Hotel and Restaurant services available in the same building.
Retail/Commercial
The retail will have storefront on both the south and west sides of the building and two
separate muse access for pedestrian traffi c and parking.
Building Design and Integration
Our goal is to stay within the framework of the previous concept plan approval with some
upgraded modifi cations to the architectural design. We understand the importance and
opportunity of the design and its place of prominence as the most southeastern entrance
to the downtown commercial area of Wayzata. In addition, it is important to carefully
integrate this portion the Promenade development and its sensitivity to the neighbors to the
east, as well as the benefi ts of the future pedestrian connections along Eastman Lane and
Bushaway Road. We respect the site lines for the height for the neighbors to the east, and
have designed the building that improves on the views previously approved.
The architecture will fi t into the existing Promenade but will bend toward a more intimate
entrance into the two separate entrances for the Hotel, Restaurant and separate
condominium entrance. The intent is to draw a similarity to the Lake Street character at
the Hotel and Restaurant entrances at the southwest pedestrian street level of the Landing
building. The east elevation will be softened and provide light spillover protection for the
neighbors to the east.
Owners
The owners of the Landing Hotel Restaurant are the same individuals that are responsible
for the development and success of the Regatta Condominiums. This group has decades
of real estate experience. BohLand Development will build and sell the condominiums.
BohLand Hotel Group will be the ownership entity of the Hotel Restaurant. Wayzata Bay
Redevelopment or affi liated entity will own the retail use.
The Promenade has become one of the premier developments in the mid-west and the
developers of The Landing will ensure that it will be fi nished well.
The community deserves something this special - The Landing
Hotel and Residences.
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Attachment A: Project Submittals
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Site Plan
The Promenade
• Within the Approved Plan
• Similar Shape and Size
• About Place and Lifestyle
• For Sale Condominiums
• Boutique Hotel
• Architecturally Distinct
• Vibrant, Active, Connected
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View from Lake Street | Southwest Corner
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View from Lake Street | Southeast Corner
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View from Lake Street | South Face
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Attachment A: Project Submittals
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page 8
View from Engle Street | West Face Attachment A: Project Submittals
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page 9
View from Circle A Drive | Looking North Attachment A: Project Submittals
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View from Circle A Drive | Looking South Attachment A: Project Submittals
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page 11
View Across Park | Looking East Attachment A: Project Submittals
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West Elevation
South Elevation
page 12
SHAKE SIDING LAP SIDING
STONE BASE CORNICE-GLASS
FIBER PROFILE
ASPHALT SHINGLES LAP SIDING
STONE BASE
SHUTTERS
FABRIC AWNINGS
ALUM WINDOWS SHAKE SIDING
ALUM STOREFRONT
72’-0”
62’-0”
72’-0”
SHAKE SIDING LAP SIDING ASPHALT SHINGLES LAP SIDING SHAKE SIDING
ALUM CLAD WOOD
WINDOWS
ALUM STOREFRONT
WINDOWS
CORNICE-GLASS
FIBER PROFILE
METAL DECKS
PAINTED TRIM & RAILINGS
METAL RAILINGS STONE BASE
67’-0”
54’-8”
Attachment A: Project Submittals
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East Elevation
North Elevation
May 22, 2015
Wayzata | MN 14-0176
page 13
ALUM CLAD WOOD
WINDOWS
ALUM STOREFRONT
WINDOWS
METAL DECKS &
RAILINGS
METAL DECKS &
RAILINGS
STONE BASE
62’-0”
LAP SIDING CORNICE-GLASS FIBER
PROFILES
ASPHALT SHINGLES SHAKE SIDING ALUM WINDOWS SHUTTERS LAP SIDING
62’-0”
26’-0”
LAP SIDING
54’-8”
STONE BASE
LAP SIDING SHAKE SIDING
ALUM CLAD
WOOD WINDOWS
ASPHALT
SHINGLES
LAP SIDING
PAINTED TRIM
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Sublevel Plan
UP UP
HOTEL/RETAIL
PARKING
Water Retention Area
LAUNDRY
STAIR A
STAIR B
ELEV B
ELEV A
ELEV LOBBY
STAIR C
ELEV C
ELEV D
MECHANICAL
SNOW MELT
SECURE LOBBY
EMPLOYEE BREAK
COMPACT
COMPACT
COMPACT
COMPACT
COMPACT
COMPACT
COMPACT
COMPACT
COMPACT
CONDO
PARKING
62 STALLS SHOWN
COMPACT
COMPACT
COMPACT
COMPACT
ELEC
COMPACT
DRY STORAGE
MEP
OFFICE
CHANGE
ROOM
UNISEX
RESTROOM
ADDITIONAL HOTEL SEASONAL
AND SUPPLY STORAGE
TO BE SUBDIVIDED AS DESIRED ADDITIONAL RESTAURANT
BEVERAGE / FOOD STORAGE
TO BE SUBDIVIDED AS DESIRED
0' 8' 16' 32' 64'
SCALE: 1/16" = 1' - 0"
page 14
􀀱􀁈􀁗􀀃􀀶􀁔􀁘􀁄􀁕􀁈􀀃􀀩􀁒􀁒􀁗􀁄􀁊􀁈􀁖􀀃􀀐􀀃􀀶􀁘􀁅􀁏􀁈􀁙􀁈􀁏
Department Occupancy Area
CONDO R-2 1620 SF
CONDO CIRCULATION R-2 760 SF
CONDO PARKING S-2 20800 SF
HOTEL CIRCULATION R-1 830 SF
HOTEL SERVICE 2782 SF
Mech/Elec/Plmbg/Fire 950 SF
PARKING S-2 24952 SF
Grand total 52694 SF
􀀳􀁄􀁕􀁎􀁌􀁑􀁊􀀃􀀶􀁆􀁋􀁈􀁇􀁘􀁏􀁈􀀃􀀐􀀃􀀶􀁘􀁅􀁏􀁈􀁙􀁈􀁏
Type Mark
Sublevel
Parking
Condo
Compact 3
Standard 56
59
Hotel/Retail
Accessible 1
Compact 9
Standard 58
68
127
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Level 1 Plan
UP
UP
UP
DN
TRASH LOADING
STAIR D
SERVICE
STAIR A
WEST RETAIL
SOUTH RETAIL
SOUTH
RETAIL/SERVICE
HOTEL/RESTAURANT
ENTRY
WEST MEWS
REST/RETAIL
TRASH
LAKE STREET
ENGEL STREET
CONDO LOBBY
ELEV E
CONDO
ELEV.
RESTAURANT
KITCHEN
RESTAURANT
STAIR B
STAIR C
OFFICE
WEST RETAIL
SERVICE
CORRIDOR
VALET
MEN
DELIVERIES
WOMEN
REST. ACCT
AIR LOCK
LUGGAGE
STORAGE
FROM LOWER LEVEL
TO LOWER LEVEL FROM MEZZANINE
TO MEZZANINE
CONDO TRASH
SOUTH MEWS
SOUTH RETAIL SERVICE CORRIDOR
0' 8' 16' 32' 64'
SCALE: 1/16" = 1' - 0"
page 15
􀀱􀁈􀁗􀀃􀀶􀁔􀁘􀁄􀁕􀁈􀀃􀀩􀁒􀁒􀁗􀁄􀁊􀁈􀁖􀀃􀀐􀀃􀀯􀁈􀁙􀁈􀁏􀀃􀀔
Department Occupancy Area
CONDO CIRCULATION R-2 1503 SF
HOTEL CIRCULATION R-1 2599 SF
HOTEL SERVICE 802 SF
Mech/Elec/Plmbg/Fire 425 SF
PARKING S-2 33906 SF
RESTAURANT A-2 4746 SF
RETAIL M 7465 SF
RETAIL CIRCULATION M 3729 SF
Grand total 55175 SF
􀀳􀁄􀁕􀁎􀁌􀁑􀁊􀀃􀀶􀁆􀁋􀁈􀁇􀁘􀁏􀁈􀀃􀀐􀀃􀀯􀁈􀁙􀁈􀁏􀀃􀀔
Type Mark
Level
Parking
Hotel/Retail
Accessible 7
Compact 6
Standard 62
75
Attachment A: Project Submittals
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May 22, 2015
Wayzata | MN 14-0176
Mezzanine Plan
page 16
UP
UP
UP
OPEN TO
BELOW
OPEN TO
BELOW
34358 PARKING
STAIR C
STAIR D
STAIR A
STAIR B
LEVEL 1
TO LEVEL COAT CHECK
FOOD PREP
EVENT STORAGE
WOMEN
MEN
MEETING ROOM
MEETING ROOM
FITNESS/SPA
HOTEL SERVICE
JANITOR OFFICE
RECEPTION
OFFICE
OFFICE
OFFICE OFFICE
OFFICE
OFFICE
STAFF MEETING
RESTAURANT CATWALK UPPER RESTAURANT
RESTAURANT CATWALK
CORRIDOR
HOTEL LOUNGE
ELEVATOR LOBBY
CIRCULATION
LOBBY
VESTIBULE
MICRO LOUNGE
PREFUNCTION
MEETING PREFUNCTION
FLEX ROOM
BOARD ROOM
OPEN TO
BELOW
BUSINESS CENTER
0' 8' 16' 32' 64'
SCALE: 1/16" = 1' - 0"
􀀱􀁈􀁗􀀃􀀶􀁔􀁘􀁄􀁕􀁈􀀃􀀩􀁒􀁒􀁗􀁄􀁊􀁈􀁖􀀃􀀐􀀃􀀰􀁈􀁝􀁝􀀑􀀑􀀑
Department Occupancy Area
CONDO CIRCULATION R-2 541 SF
HOTEL ASSEMBLY R-1 5059 SF
HOTEL CIRCULATION R-1 4684 SF
HOTEL SERVICE R-1 5750 SF
Mech/Elec/Plmbg/Fire 206 SF
PARKING S-2 34358 SF
RESTAURANT A-2 1723 SF
Grand total 52322 SF
􀀳􀁄􀁕􀁎􀁌􀁑􀁊􀀃􀀶􀁆􀁋􀁈􀁇􀁘􀁏􀁈􀀃􀀐􀀃􀀰􀁈􀁝􀁝􀀃􀀯􀁈􀁙􀁈􀁏
Type Mark Mezz Level
Hotel/Retail
Accessible 0
Compact 5
Standard 85
90
SF
GUEST FROM LEVEL1
TOLEVEL 1
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􀀦􀁒􀁑􀁇􀁒􀀃􀀸􀁑􀁌􀁗􀁖􀀃􀀷􀁒􀁗􀁄􀁏􀁖
Department Level 3 Level 4 Total
CONDO 11
11 7 29
􀀫􀁒􀁗􀁈􀁏􀀃􀀵􀁒􀁒􀁐􀀃􀀰􀁄􀁗􀁕􀁌􀁛
Name Level 2
Level 3 Level 4 Total
KING A 9
10 10 29
KING A - ADA 0 0 1
KING B 6
6 6 18
MINI SUITE 3
3 3 9
PRESIDENTIAL SUITE 2 2 5
PRESIDENTIAL SUITE - ADA 0 0 1
QUEEN 9 9 26
QUEEN - ADA 0 0 1
30 30 30 90
May 22, 2015
Wayzata | MN 14-0176
Level 2 Plan
Level 2
1
1
1
8
1
page 17
UP UP
UP
QUEEN
1222 SF
UNIT 210
1222 SF
UNIT 209
1298 SF
UNIT 208
2278 SF
UNIT 207
2819 SF
UNIT 205
1811 SF
UNIT 204
1791 SF
UNIT 203
2838 SF
UNIT 201
MINI SUITE
KING A -
ADA
KING B
KING B
PRESIDENTIAL
SUITE - ADA
PRESIDENTIAL
SUITE
KING A
KING A
KING A
KING B
KING B
KING B
KING B
MINI SUITE
MINI SUITE
QUEEN
QUEEN
KING A
QUEEN
QUEEN
KING A
QUEEN
QUEEN
KING A
QUEEN
CENTERED ON
STREET
2480 SF
UNIT 211
KING A
KING A
2903 SF
UNIT 206
ICE STAIR B
MAU SHAFT
STAIR A
STAIR D QUEEN -
ADA
KING A
2023 SF
UNIT 202
HOTEL SERVICE
CORRIDOR
ELEVATOR
OVER RUN
LAUNDRY
HOTEL SERVICE
ELEV. LOBBY
ELEV B
ELEV A
ELEVATOR
OVER RUN
ELEV C
TRASH
Landscaped Plaza Deck
0' 8' 16' 32' 64'
SCALE: 1/16" = 1' - 0"
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Wayzata | MN 14-0176
Level 3 Plan
UP
QUEEN
1222 SF
UNIT 310
1220 SF
UNIT 309
1691 SF
UNIT 308
2217 SF
UNIT 307
2829 SF
UNIT 305
1803 SF
UNIT 304
1791 SF
UNIT 303
2840 SF
UNIT 301
MINI SUITE
KING A
KING B
KING B
PRESIDENTIAL
SUITE
PRESIDENTIAL
SUITE
KING A
KING A
KING A
KING B
KING B
KING B
KING B
MINI SUITE
MINI SUITE
QUEEN
QUEEN
KING A
QUEEN
QUEEN
KING A
QUEEN
QUEEN
KING A
QUEEN
2550 SF
UNIT 311
KING A
KING A
2903 SF
UNIT 306
ICE STAIR B
STAIR A
STAIR D
QUEEN
KING A
2032 SF
UNIT 302
HOTEL SERVICE
HOTEL SERVICE
ELEV LOBBY
ELEV B
ELEV A
ELEV C
TRASH
CORRIDOR
LAUNDRY
0' 8' 16' 32' 64'
SCALE: 1/16" = 1' - 0"
􀀦􀁒􀁑􀁇􀁒􀀃􀀸􀁑􀁌􀁗􀁖􀀃􀀷􀁒􀁗􀁄􀁏􀁖
Department Level 2 Level 4 Total
CONDO 11 11
7 29
􀀫􀁒􀁗􀁈􀁏􀀃􀀵􀁒􀁒􀁐􀀃􀀰􀁄􀁗􀁕􀁌􀁛
Name Level 2 Level 3
Level 4 Total
KING A 9 10
10 29
KING A - ADA 1 0 1
KING B 6 6
6 18
MINI SUITE 3 3
3 9
PRESIDENTIAL SUITE 1 2 5
PRESIDENTIAL SUITE - ADA 1 0 1
QUEEN 8 9 26
QUEEN - ADA 1 0 1
30 30 30 90
Level 3
0
2
0
9
0
page 18
Attachment A: Project Submittals
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􀀦􀁒􀁑􀁇􀁒􀀃􀀸􀁑􀁌􀁗􀁖􀀃􀀷􀁒􀁗􀁄􀁏􀁖
Department Level 2 Level 3 Total
CONDO 11 11 7
29
􀀫􀁒􀁗􀁈􀁏􀀃􀀵􀁒􀁒􀁐􀀃􀀰􀁄􀁗􀁕􀁌􀁛
Name Level 2 Level 3 Level Total
KING A 9 10 10
29
KING A - ADA 1 0 1
KING B 6 6 18
MINI SUITE 3 3 3
9
PRESIDENTIAL SUITE 1 2 5
PRESIDENTIAL SUITE - ADA 1 0 1
QUEEN 8 9 26
QUEEN - ADA 1 0 1
30 30 30 90
Level 4
4
0
6
2
0
9
0
May 22, 2015
Wayzata | MN 14-0176
Level 4 Plan
STAIR B
QUEEN
2471 SF
UNIT 406
3434 SF
UNIT 405
3434 SF
UNIT 405
4021 SF
UNIT 404
2415 SF
UNIT 403
3260 SF
UNIT 401
MINI SUITE
KING A
KING B
KING B
PRESIDENTIAL
SUITE
PRESIDENTIAL
SUITE
KING A
KING A
KING A
KING B
KING B
KING B
KING B
MINI SUITE
MINI SUITE
QUEEN
QUEEN
KING A
QUEEN
QUEEN
KING A
QUEEN
QUEEN
KING A
QUEEN
2544 SF
UNIT 407
KING A
KING A
ICE
STAIR A
STAIR D
QUEEN
KING A
2582 SF
UNIT 402
HOTEL SERVICE
CORRIDOR
HOTEL SERVICE
ELEV. LOBBY
ELEV B
ELEV A
ELEV C
TRASH
LAUNDRY
0' 8' 16' 32' 64'
SCALE: 1/16" = 1' - 0"
page 19
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page 20
Attachment A: Project Submittals
CC 06-02-2015
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􀀱􀁈􀁗􀀃􀀶􀁔􀁘􀁄􀁕􀁈􀀃􀀩􀁒􀁒􀁗􀁄􀁊􀁈􀁖
Department Occupancy Area
CONDO R-2 68133 SF
CONDO CIRCULATION R-2 8924 SF
CONDO PARKING S-2 20800 SF
HOTEL ASSEMBLY R-1 5059 SF
HOTEL CIRCULATION R-1 15753 SF
HOTEL GUEST ROOM R-1 35409 SF
HOTEL SERVICE 11651 SF
Mech/Elec/Plmbg/Fire 2323 SF
PARKING S-2 93216 SF
RESTAURANT A-2 6469 SF
RETAIL M 16017 SF
RETAIL CIRCULATION M 5047 SF
Grand total 288802 SF
􀀦􀁒􀁑􀁇􀁒􀀃􀀸􀁑􀁌􀁗􀁖􀀃􀀷􀁒􀁗􀁄􀁏􀁖
Department Level 2 Level 3 Level 4 Total
CONDO 11 11 7 29
􀀫􀁒􀁗􀁈􀁏􀀃􀀵􀁒􀁒􀁐􀀃􀀰􀁄􀁗􀁕􀁌􀁛
Name Level 2 Level 3 Level 4 Total
KING A 9 10 10 29
KING A - ADA 1 0 0 1
KING B 6 6 6 18
MINI SUITE 3 3 3 9
PRESIDENTIAL SUITE 1 2 2 5
PRESIDENTIAL SUITE - ADA 1 0 0 1
QUEEN 8 9 9 26
QUEEN - ADA 1 0 0 1
30 30 30 90
Landing Parking summary 5/21/15
(Based on parking analysis per Jim Lasher, LSA Design recommendations)
Use Unit Ratio Per Required Provided
Retail (3.9/1000) 15,161 1.0 256.4 SF 59.1 60.0
Restaurant
Dining area (15.2/1000) 2,977 1.0 65.8 SF 45.3
Kitchen area (7.6/1000) 1,356 1.0 131.6 SF 10.3
Upper seating (15.2/1000) 1,675 1.0 65.8 SF 25.5
Total for restaurant 81.0 81.0
Hotel 90 1.0 Unit 90.0 90.0
Condo 29 2.0 Unit 58.0 61.0
Total Required 288.1 292.0
Parking by floor level:
# Provided
Lower Level Parking 127
Street Level Parking 75
Mezzanine Level Parking 90
Total provided 292
Plus additional valet parking on lower level 34
Total provided inc. valet parking 326
May 22, 2015
Wayzata | MN 14-0176
page 21
FIBERCEMENT ARTISIAN LAP SIDING
􀀱􀀲􀀵􀀷􀀫􀀃􀀰􀀤􀀷􀀨􀀵􀀬􀀤􀀯􀀃􀀳􀀨􀀵􀀦􀀨􀀱􀀷􀀤􀀪􀀨
GLAZING
FIBERCEMENT TRIM
STONE
FABRIC AWNING
SHUTTERS
FIBERCEMENT SHAKE SIDING
ASHPALT SHINGLES
􀀰􀀤􀀷􀀨􀀵􀀬􀀤􀀯 􀀈
􀀘􀀙􀀈
􀀕􀀕􀀈
􀀔􀀓􀀈
􀀙􀀈
􀀓􀀈
􀀔􀀈
􀀔􀀈
􀀗􀀈
􀀨􀀤􀀶􀀷􀀃􀀰􀀤􀀷􀀨􀀵􀀬􀀤􀀯􀀃􀀳􀀨􀀵􀀦􀀨􀀱􀀷􀀤􀀪􀀨
GLAZING
STONE
FABRIC AWNING
SHUTTERS
ASHPALT SHINGLES
􀀰􀀤􀀷􀀨􀀵􀀬􀀤􀀯 􀀈
􀀗􀀛􀀈
􀀕􀀓􀀈
􀀜􀀈
􀀙􀀈
􀀓􀀈
􀀗􀀈
􀀔􀀈
􀀔􀀕􀀈
􀀶􀀲􀀸􀀷􀀫􀀃􀀰􀀤􀀷􀀨􀀵􀀬􀀤􀀯􀀃􀀳􀀨􀀵􀀦􀀨􀀱􀀷􀀤􀀪􀀨
GLAZING
STONE
FABRIC AWNING
SHUTTERS
ASHPALT SHINGLES
􀀰􀀤􀀷􀀨􀀵􀀬􀀤􀀯 􀀈
􀀕􀀜􀀈
􀀗􀀖􀀈
􀀔􀀘􀀈
􀀕􀀈
􀀕􀀈
􀀓􀀈
􀀗􀀈
􀀘􀀈
􀀺􀀨􀀶􀀷􀀃􀀰􀀤􀀷􀀨􀀵􀀬􀀤􀀯􀀃􀀳􀀨􀀵􀀦􀀨􀀱􀀷􀀤􀀪􀀨
GLAZING
STONE
FABRIC AWNING
SHUTTERS
ASHPALT SHINGLES
􀀰􀀤􀀷􀀨􀀵􀀬􀀤􀀯 􀀈
􀀖􀀗􀀈
􀀖􀀓􀀈
􀀔􀀘􀀈
􀀕􀀈
􀀕􀀈
􀀖􀀈
􀀗􀀈
􀀔􀀓􀀈
FIBERCEMENT ARTISIAN LAP SIDING
FIBERCEMENT TRIM
FIBERCEMENT SHAKE SIDING
FIBERCEMENT ARTISIAN LAP SIDING
FIBERCEMENT TRIM
FIBERCEMENT SHAKE SIDING
FIBERCEMENT ARTISIAN LAP SIDING
FIBERCEMENT TRIM
FIBERCEMENT SHAKE SIDING
Material Per Elevation
Project Metrics Attachment A: Project Submittals
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May 22, 2015
Wayzata | MN 14-0176
Site Plan
EXISTING
NEW
page 22
Attachment A: Project Submittals
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Appendix A - Elevation Comparisons with 2008 Plan
West Elevation - As Proposed
West Elevation - 2008 Proposal
page 23
Mass of 2008 Proposal
Attachment A: Project Submittals
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Appendix A - Elevation Comparisons with 2008 Plan
page 24
Mass of 2008 Proposal
South Elevation - As Proposed
South Elevation - 2008 Proposal
Attachment A: Project Submittals
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Appendix A - Elevation Comparisons with 2008 Plan
page 25
Mass of 2008 Proposal
East Elevation - As Proposed
East Elevation - 2008 Proposal
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Appendix A - Elevation Comparisons with 2008 Plan
page 26
Mass of 2008 Proposal
North Elevation - As Proposed
North Elevation - 2008 Proposal
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Mass of 2008 Proposal
page 27
Appendix B - Siteline Study Comparisons with 2008 Plan
As Proposed
2008 Proposal
Comparison A
Attachment A: Project Submittals
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Mass of 2008 Proposal
page 28
Appendix B - Siteline Study Comparisons with 2008 Plan
As Proposed
2008 Proposal
Comparison B
Attachment A: Project Submittals
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Mass of 2008 Proposal
page 29
Appendix B - Siteline Study Comparisons with 2008 Plan
As Proposed
2008 Proposal
Comparison C
Attachment A: Project Submittals
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REGATTA BLOCK
NORTH BLOCK
|
REGATTA BLOCK
THE LANDING
C/L LAKE STREET E.B.
THE GREAT LAWN
MATCHLINE 2/C4.01
MATCHLINE 1/C4.01
MATCHLINE 1/C4.02
MATCHLINE 1/C4.03
MATCHLINE 3/C4.06
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STREET
THE GREAT LAWN
REGATTA BLOCK
LAKE STREET
LAKE NORTH
MATCHLINE 1/C4.01
MATCHLINE 1/C4.02
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CIRCLE A DRIVE SOUTH
EAST CIRCLE DRIV
EA
SUPERIOR BLVD
CIRCLE A DRIVE SOUTH
MATCHLINE 1/C4.01
MATCHLINE 3/C4.06
MATCH- LINE 2/C4.01
MATCHLINE 3/C4.07
MATCHLINE 2/C4.01
NORTH BLOCK
THE LANDING
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CIRCLE DRIVE
LAKE STREET
THE LANDING
MATCHLINE 2/C4.03
MATCHLINE 1/C4.02
MATCHLINE 1/C4.07
WEST BLOCK
Attachment A: Project Submittals
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5
PARKING GARAGE
ENTRANCE
TRASH ROOM
PICK-UP
ENTRANCE
VALET DROP-OFF LANE
TWO CAR LENGTH
HOTEL LOBBY AND
RESTAURANT
SPA
POND
TRAIL CONNECTION TO
CIRCLE A DRIVE
PLANTING BED
CONCRETE PAD FOR
MECHANICAL EQUIPMENT
SPA PATIO
SWTICHGEAR
LOCATIONS
PLANTING BED
PLANTING BED
ROUNDABOUT PLANS
PART OF SEPARATE PROJECT
SOD IN-GRADE, TYP. PLANTING BED
10' 20' 40'
Scale: 1" = 20'-0"
1 SITE PLAN
NOTES
1. CONFIRM LOCATION OF ALL HAND HOLES AND ACCESS HATCHES THROUGH HARDSCAPE WITH
LANDSCAPE ARCHITECT BEFORE INSTALLATION
2. ALL SITE FURNISHINGS ON SLOPES GREATER THAN 2% MUST BE SHIMMED LEVEL.
3. CURBS ALONG DRIVE LANES (WHERE PARKING BAYS ARE NOT PRESENT) TO BE PAINTED
YELLOW, SIMILAR TO THOSE ON OTHER BLOCKS.
LEGEND
SOD
PERENNIALS
BROOM FINISH CONCRETE, SEE 6/ST3.00 (INFRASTRUCTURE PACKAGE)
BROOM FINISH PERPENDICULAR TO TRAFFIC FLOW
EXPOSED AGGREGATE CONCRETE, SEE 6/ST3.00 (INFRASTRUCTURE PACKAGE)
#7 RIVER ROCK AGGREGATE, TO MATCH EXISTING WAYZATA AGG.
LIGHT FIXTURE A: HOLOPHANE GLASWERKS II, HOUSING STYLE GY (LYON), 100 WATT,
METAL HALIDE PHILIPS MASTER COLOR ELITE, MOGUL BASE, PART # P-15494-8, PENDANT
MOUNTED, STANDARD (NO UPLIGHT), WIDE ASYMMETRICAL BOWL LENS, 18'
SHEPHERD'S HOOK STYLE POLE. SEE DETAIL 7/L4.2.
LIGHT FIXTURE B: MINI MICRO ILUME SURFACE MOUNT SOLID STATE; STAINLESS STEEL;
STYLE A, 1 OPENING
LIGHT FIXTURE C: HOLOPHANE GLASWERKS II, HOUSING STYLE GY (LYON), 100 WATT,
METAL HALIDE PHILIPS MASTER COLOR ELITE, MOGUL BASE, PART # P-15494-8, PENDANT
MOUNTED, STANDARD (NO UPLIGHT), WIDE ASYMMETRICAL BOWL LENS, 18'
DOUBLE-TOP SHEPHERD'S HOOK STYLE POLE.SEE DETAIL 8/L4.2.
LIGHT FIXTURE O: HOLOPHANE GLASWERKS II, HOUSING STYLE GS (HALLBROOK), 70
WATT, METAL HALIDE PHILIPS MASTER COLOR ELITE, MOGUL BASE, PART # P-15494-8,,
STANDARD (NO UPLIGHT), WIDE ASYMMETRICAL BOWL LENS, BRACKET ARM MOUNT;
SEE ARCHITECTURAL FOR HEIGHT, LOCATION, AND MOUNTING TYPE, SEE DETAIL
10/L4.2
LIGHT FIXTURE U: UPLIGHT
ELECTRICAL PEDESTAL (SEE ELECTRICAL)
BOLLARD, SEE DETAIL 6/L4.2
TRASH RECEPTACLE, FORMS AND SURFACES UNIVERSAL, SEE SPEC
"TWO HOUR PARKING BETWEEN SIGNS" SIGN, FOR SUPERIOR BLVD. CONFIRM PARKING
REQUIREMENTS WITH CITY STAFF, SEE DETAIL 5/L4.2
"NO PARKING BETWEEN SIGNS" SIGN, SEE DETAIL 5/L4.2
STOP SIGN, SEE DETAIL 5/L4.2
"BLIND DRIVEWAY" SIGN, SEE DETAIL 5/L4.2
"NO PARKING FIRE LANE" SIGN, SEE DETAIL 5/L4.2
ASH RECEPTACLE, FORMS AND SURFACES BUTLER ASH RECEPTACLE, SEE SPEC
LARGE PLANT POT, WAUSAU TILE TF4204 PLANTER, COLOR TO MATCH LARGE
PLANTERS, SEE SPEC
SMALL PLANT POT, WAUSAU TILE TF4191 PLANTER, COLOR TO MATCH LARGE
PLANTERS, SEE SPEC
PEDESTRIAN CROSSWALK, PAINTED ZEBRA STRIPES
1
2
3
LAKE STREET NORTH
ENGLE STREET
4
5
Attachment A: Project Submittals CC 06-02-2015
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5
WOODLAND BUFFER ZONE
WOODLAND BUFFER ZONE
WOODLAND BUFFER ZONE
PLANTER A
PLANTERS
B1 AND B2
PLANTERS
B1 AND B2
10' 20' 40'
Scale: 1" = 20'-0"
1 PLANTING PLAN
Scale: 1" = 5'-0"
2 SHRUB AND PERENNIAL PLANTING PLAN
PLANTER TYPE A (NOT USED)
LEGEND
SOD
PERENNIALS
(10) COREOPSIS
(32) BLUE FESCUE
Scale: 1" = 5'-0"
3 SHRUB AND PERENNIAL PLANTING PLAN
PLANTER TYPE B1 AND B2
(4) COREOPSIS
(19) BLUE FESCUE (2) COREOPSIS
(4) BLUE FESCUE
(3) BLUE STAR JUNIPER
PLANTING SCHEDULE
COMMON NAME BOTANICAL NAME
TREES FOR BOULEVARD PLANTINGS
RIVER BIRCH Betula nigra
WHITESPIRE BIRCH Betual populifolia 'Whitespire'
HONEYLOCUST Gleditsia triacanthos var. inermis 'Skycole'
DAKOTA PINNACLE BIRCH Betula platyphylla 'Fargo'
TREES FOR WOODLAND BUFFER ZONE PLANTINGS
AUTUMN BLAZE MAPLE Acer freemanii 'Autumn Blaze'
RED MAPLE Acer rubrum
ALLEGHENY SERVICEBERRY Amelanchier laevis
RIVER BIRCH Betula nigra
COMMON HACKBERRY Celtis occidentalis
EASTERN REDBUD Cercis canadensis
EASTERN RED CEDAR Juniperus virginiana
TAMARACK Larix laricina
RED MULBERRY Morus rubra
WHITE PINE Pinus alba
AMERICAN PLUM Prunus americana
SWAMP WHITE OAK Quercus bicolor
BURR OAK Quercus macrocarpa
SHRUBS FOR BOULEVARD PLANTINGS
BLUE STAR JUNIPER Juniperous squamata 'Blue Star'
VIBURNUM Viburnum dentatum 'Christom' (Blue Muffin)
YEW Taxus x media 'Taunton'
SHRUBS FOR WOODLAND BUFFER ZONE PLANTINGS
GLOSSY BLACK CHOKEBERRY Aronia melanocarpa 'Elata'
BAILEY'S RED-TWIG DOGWOOD Cornus baileyi
COMPACT VIBURNUM Viburnum trilobum 'Compactum'
PERENNIALS FOR BOULEVARD PLANTINGS
COREOPSIS Coreopsis 'Zagreb'
BLUE FESCUE Festuca glauca 'Elijah Blue'
HOSTA MIX Hosta 'Hadspen Blue,' 'June,' 'Patriot' (equal numbers, randomly mixed)
Scale: 1" = 5'-0"
4 SHRUB AND PERENNIAL PLANTING PLAN
LARGE PLANT POT
ANNUALS BY OWNER
(1) PINNACLE BIRCH
Scale: 1" = 5'-0"
5 SHRUB AND PERENNIAL PLANTING PLAN
SMALL PLANT POT
ANNUALS BY OWNER
LAKE STREET NORTH
ENGLE STREET
Attachment A: Project Submittals CC 06-02-2015
Page 83 of 176
Landings parking narrative 3/9/15
The following is a summary of the parking analysis for the east block that reflects
both the evolution of the shared parking factors that more accurately reflect the
parking usage characteristics of a very walkable downtown Wayzata and the
proposed uses in the east block including the operational needs of a high quality
boutique hotel and quality restaurant, typical retail space and high end
condominiums in a portion of the project.
We combined Hay Creek Hospitality’s experience in operating similar hotel and
restaurant projects in small walkable areas with the latest parking evaluation
information provided by Jim Lasher of LSA Design in preparing this parking
narrative.
We are attaching three tables that show a comparative analysis of three parking
analysis approaches. Table A illustrates the parking required/provided based on the
current ordinance with standard shared parking reductions that have been utilized in
the recent past, Table B illustrates the general criteria that has been utilized on the
first four buildings in the Promenade and Table C illustrates the recommendations
being proposed by Jim Lasher.
Hay Creek’s experience with the parking space utilization is that the spaces being
provided are more than adequate when factoring in the cross utilization with the high
degree of walkability of downtown Wayzata and the compact nature of the
Promenade. They did, however, feel the need to offer valet service to both the hotel
and restaurant guests during peak times and when they may be hosting special
events such as wedding receptions or corporate events. We are also attaching an
exhibit that illustrates the initial plan for utilizing a portion of the lower level parking
area as a “valet only” area. This will increase the parking capacity of that area by
63% or an additional 34 parking spaces. If we find that during summertime peak
season we have more than one special event taking place, we have the flexibility to
increase the parking capacity further by designating more area as “valet only” and
utilizing a shuttle bus from an off-site location for hotel and restaurant employees.
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Landing Parking summary 3/9/15
Table A
(Per PUD & current ordinance with typical shared use reduction factors)
Use Unit Ratio Per Required Provided
Retail 14,120 1.0 250 SF 56.5 57.0
Restaurant
Dining area 2,249 1.0 40 SF 56.2
Kitchen area 2,201 1.0 80 SF 27.5
Upper seating 1,114 1.0 40 SF 27.9
Less shared parking reduction 35% (39.1)
72.5 73.0
Spa 3,976 1.0 250 SF 15.9
Less shared parking reduction 35% (5.6)
10.3 10.0
Hotel 89 1.0 Unit 89.0 89.0
Condo 29 2.0 Unit 58.0 58.0
Total Required 286.3 287.0
# Provided
Lower Level Parking 122
Street Level Parking 81
Mezzanine Level Parking 84
Total provided 287
Plus additional valet parking 34
Total provided inc. valet parking 321
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Landing Parking summary 3/9/15
Table B
(Utilizing large project blended parking ratio that has been applied to the Promenade)
Use Unit Ratio Per Required Provided
Retail/Restaurant 19,684 1.0 200 SF 98.4 120.0
"Blended ratio"
Spa 3,976 1.0 200 SF 19.9 20.0
Hotel 89 1.0 Unit 89.0 89.0
Condo 29 2.0 Unit 58.0 58.0
Total Required 265.3 287.0
# Provided
Lower Level Parking 122
Street Level Parking 81
Mezzanine Level Parking 84
Total provided 287
Plus additional valet parking 34
Total provided inc. valet parking 321
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Landing Parking summary 3/9/15
Table C
(Parking analysis per Jim Lasher, LSA Design recommendations)
Use Unit Ratio Per Required Provided
Retail (3.9/1000) 14,120 1.0 256.4 SF 55.1 59.0
Restaurant
Dining area (15.2/1000) 2,249 1.0 65.8 SF 34.2
Kitchen area (7.6/1000) 2,201 1.0 131.6 SF * 16.7
Upper seating (15.2/1000) 1,114 1.0 65.8 SF 16.9
Total for restaurant 67.8 72.0
Spa 3,976 1.0 250 SF 15.9
Less shared parking reduction 45% (7.2)
8.7 9.0
Hotel 89 1.0 Unit 89.0 89.0
Condo 29 2.0 Unit 58.0 58.0
Total Required 278.7 287.0
* (Kitchen parking ratio adjusted to be proportional to dining area)
# Provided
Lower Level Parking 122
Street Level Parking 81
Mezzanine Level Parking 84
Total provided 287
Plus additional valet parking 34
Total provided inc. valet parking 321
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727 SF
1481 SF
Normal #spaces
in valet area = 6
Normal #spaces
in valet area = 48
Landings lower level valet parking
areas with standard spaces shown
3/8/15
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727 SF
1481 SF
Landings - potential lower level
valet parking layout (88 spaces
vs 54 spaces, gain of 34 spaces)
Valet Pkg Valet Pkg
Valet Pkg
3/8/15
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Attachment C: 2008 East Block Design Submittals
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1
Bryan Gadow
From: srfox702@gmail.com
Sent: Sunday, March 15, 2015 5:38 PM
To: Tom Vanderheyden; Cathy Iverson; grahamgnos@wayzata.org; Lynn Gruber; Michael
Ramy; stevenyoung@wayzata.org; Graciela Gonzalez
Cc: Heidi Nelson; Bryan Gadow
Subject: Promenade PUD Request
Commissioners:
As a property owner along Circle A Drive E next to the Pomenade of Wayzata, I would
urge you to deny the upcoming PUD requests to change plans for this development--
unless the developers, Presbyterian Homes and Bohland Development, abide by the
commitments made when this project was approved in 2008.
Specifically, the developer agreed to maintain, even enhance, the tree buffer between
this property and the neighborhood. What has transpired instead is the near destruction
of significant sections of this buffer. The utility installation process--never a surprise to
the developer’s engineering staff--denuded the tree line and resulted in a clear cut of
the vegetation.
To date, there has been a clumsy effort to plant a few dwarf evergreen shrubs as
an “enhancement” to this area. Those plantings have already, for the most part, died.
It is simply unacceptable. Moreover, the trash strewn area is an ongoing eyesore. Of
course, the developer's refrain is this will all be done in due course. But I don’t think the
remedy required here falls within the top 100 items on the developer’s punch list.
Say no to the PUD until there is an acceptable plan and timeline to fix what they
destroyed.
Sincerely,
Steve Fox
142, 152, 162 Circle A Drive S.
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PC031615- 2
1 Commissioner Young made a motion, Seconded by Commissioner Iverson to recommend
2 approval of the roof modification as submitted for the Planned Unit Developed for 125 Wayzata
3 Boulevard E - Wayzata Community Church. The motion carried unanimously.
4
5 b. 901 Lake Street – East Block of the Promenade of Wayzata
6 i. Planned Unit Development Amendment to allow conversion of proposed
7 office use to condominium
8 ii. Review of Proposed Design Modifications
9
10 Mr. Gadow stated BohLand Development LLC has submitted an application for an amendment
11 to the Planned Unit Development (PUD) and modification of the design of the East Block of the
12 Promenade project. The Wayzata Bay Center Project General Plan PUD and associated building
13 designs were approved in 2008 and a condition of the approval was that the Applicant continue
14 to work on the design of each block to include as a final design for the Final Plan of the PUD,
15 and any material design deviations in the Final Plan from the building designs depicted would be
16 subject to City Council review and approval. The proposed PUD Amendment is to allow the
17 Applicant to replace the previously proposed 27,000 square-foot office space with 29
18 individually owned condominiums. The rest of the building would contain an 80-90 room
19 boutique hotel, a restaurant, a spa, and 14,000 square-feet of commercial space. He reviewed the
20 Staff report and proposed plans.
21
22 Mr. Steve Bohl, President BohLand Development, 825 Wayzata Blvd. E., Wayzata, reviewed
23 how the Applicant had developed the proposed concept and he presented the Commission with a
24 PowerPoint presentation on the proposal including renderings of the building and the materials
25 that would be used.
26
27 Mr. David Stahl, Cunningham Group Architecture, 201 Ortman St SE #325, Minneapolis, stated
28 they had looked at the Lake Effect, the pedestrian experience and the return of a hotel in
29 Wayzata when designing the architectural look of the building. He explained the need to be
30 respectful to the neighbors to the east facing the parking lot and there would not be windows on
31 this side so they would not have the light from the ramp and there would be additional plantings
32 to screen this.
33
34 Mr. Bohl explained the proposed layout and design of the building including the hotel,
35 restaurant, and condominium designs.
36
37 Chair Vanderheyden asked for an explanation on the shared parking.
38
39 Mr. Terry Schneider, Project Developers, 15333 Boulder Creek Drive, Minnetonka, explained
40 they used a blended method to asses the parking needs because the office space is a larger
41 demand of parking versus condominium and hotel uses. The biggest challenge had been
42 determining the overlap in needs and what would be an appropriate amount of parking. They did
43 three analysis including the original parking plan. The 287 proposed spots would be
44 conservative. The Hotel operator feels valet parking would be a requirement and he reviewed
45 how this would be accommodated. It is less parking than the original plan but this is due to the
46 decrease in need by removing the office space.
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PC031615- 3
1
2 Mr. Bohl reviewed the landscaping plan, the proposed storm water management system and the
3 proposed building height and design compared to the approved building height and design.
4
5 Commissioner Gruber asked for clarification on the materials being proposed, specifically lap
6 siding.
7
8 Mr. Stahl explained the lap siding makes this building feel more lakeside. It is a fiber-cement
9 product that looks like wood but would last longer and be less maintenance. If they move
10 forward with this they would be coming back for a variance. He explained this product is
11 replacing the traditional wood lap siding because it does not have the same maintenance
12 requirements. He explained brick is not traditionally seen along lakeside properties and that is
13 why they moved away from using brick.
14
15 Commissioner Gruber asked where the valet parking would be.
16
17 Mr. Bohl stated the parking calculation would still provide adequate parking without valet
18 parking but the hotel operator wants valet parking as a service for guests. Having the valet
19 parking would also be beneficial during peak times without going outside of the facility. He
20 stated a study had been provided in the Staff Report as well.
21
22 Chair Vanderheyden opened the public hearing at 7:00 p.m.
23
24 Mr. Dan Gustafson, 1040 E. Circle Drive, Wayzata, stated the 2008 plan had included park space
25 on the east side and this is not going on. The east buffer is lacking in buffering and landscaping.
26 The holding pond is not attractive and there is no connecting sidewalk. He is less than
27 enthusiastic about the parking structure being what faces the east neighborhood. He felt the
28 neighborhood should have been involved. He also expressed concerns about dumpsters, garbage
29 and trucks.
30
31 There being no additional comment Chair Vanderheyden closed the public hearing at 7:03 p.m.
32
33 Commissioner Young asked what the landscaping plans were for the west side of the building
34 and how this will look for those residents that face the parking structure.
35
36 Chair Vanderheyden asked if the City owned a portion of this property.
37
38 Mr. Gadow explained there is a portion owned by the City but the Developer owns the majority
39 of the property. The buffer would be part of the project and the landscape plan had been
40 included in the application. The Applicant is proposing additional landscaping in this area.
41
42 Commissioner Iverson asked what would happen to the existing trees with the construction of
43 the parking structure.
44
45 Mr. John Mehrkens, Presbyterian Homes, explained there is a landscape management plan that
46 starts with the removal of all the invasive plantings within this area. The work to the north has
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PC031615- 4
1 been completed and replacement trees have been put in place. The same plan is intended for the
2 space to the south or the area facing the east block. The previous plan had parking in this same
3 area with opaque windows. This particular design would close off those windows and make the
4 structure appear to be a complete building not a parking structure. The addition of vertical
5 elements with landscaping trees on top is soften this edge.
6
7 Commissioner Young clarified this edge was not being changed based on the conversion of
8 office space to condominiums but rather on feedback from the Commission and City Council.
9
10 Mr. Mehrkens stated this was correct and the building did not get any longer or taller than what
11 had been previously approved.
12
13 Commissioner Iverson asked what precautions would be taken to preserve the cottonwood on the
14 east corner.
15
16 Mr. Mehrkens stated he was not a landscape architect and could not speak to the trees that have
17 been lost. There are three wetlands and they are working to make sure the water runoff is
18 maintained and there is no additional impact to the trees.
19
20 Commissioner Iverson asked about the planting on the north because there are root balls
21 showing.
22
23 Mr. Mehrkens stated this is part of the landscape management system and there is a warranty
24 with these trees so any trees that do not survive would be replaced.
25
26 Commissioner Iverson stated she had sent photos when the original project had started showing
27 the damage that had been done to the trees and the removal of trees that should have been
28 maintained. She asked shat the City could do to ensure this does not happen again with this
29 portion of the project. She asked if there was a way to make a legal requirement that if it
30 happens there would be consequences.
31
32 Mr. Gadow stated if this recommendation were to move forward then any tree identified in the
33 landscape management plan to remain should be maintained as part of that plan and if there is
34 damage done to these trees then the applicant would need to replace these trees. The landscape
35 plan does have an inventory of the trees on the property and this could be linked to what is to be
36 maintained.
37
38 Commissioner Iverson stated something harsher needs to happen when there are mature trees
39 removed that should not be because these buffer the neighborhoods.
40
41 City Attorney Schelzel stated he would work on language with the amendment and they would
42 look into what had happened previously and how to keep this from happening again.
43
44 Mr. Mehrkens stated there had been two large trees in the north area that should have been
45 maintained but as the utility project moved forward there had been some miscommunication with
46 the contractor and these trees were removed. It is not clear if the trees would have survived the
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1 construction or not. The landscaping would be completed as the construction is completed,
2 weather permitting.
3
4 Mr. Bohl stated they would like to start construction in June and anticipate completion within
5 20-months. Landscaping would be completed late 2016 early 2017 completion.
6
7 Commissioner Iverson asked if the traffic impacts on Central Avenue and the proximity of the
8 parking had been reviewed.
9
10 Mr. Gadow stated the traffic had been looked at a couple of times but a new analysis has not
11 been completed.
12
13 Commissioner Iverson suggested requiring a new traffic study as part of this project.
14
15 Mr. Mehrkens stated the change of use from office space to condominiums would have a
16 negative impact on traffic and reduce the amount of traffic to the site. There would only be one
17 valet point as well.
18
19 Commissioner Iverson stated she would like to see the traffic counts. She asked if there would
20 be street parking in front of the condominiums.
21
22 Mr. Mehrkens stated street parking would be available.
23
24 Commissioner Iverson stated she would like to see the neighborhood involved with this project
25 and she asked if the applicant would consider this.
26
27 Mr. Bohl stated he had tried to reach some of the neighbors the previous week and he had not
28 been able to get a hold of many. He talked to a couple neighbors that had the closest impacts.
29 One neighborhood had expressed concerns about a portion of the development where the
30 lighting was coming into his home. The Developer would work with him as they are completing
31 the project and plant a couple of additional trees in this area to block that light. There had been
32 conflicting ideas on the buffer to the east. The eastern edge is brought back some and the
33 parking is enclosed to keep the lighting from the neighborhood.
34
35 Commissioner Gruber stated Mr. Steve Fox had provided a memo regarding the removal of some
36 trees and she recommended Mr. Bohl contact him.
37
38 Commissioner Young stated the shift from office to residential is positive for the property. The
39 design aesthetic is good and it is important the landscape plan is followed to ensure there are no
40 impacts to the neighbors. There is a fair concern about the potential traffic on Central. He
41 would recommend approval of this based on the information provided.
42
43 Commissioner Gruber stated she also favors this project but she lives to the north and has
44 concerns about landscaping in this area.
45
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1 Mr. Gadow asked about the lap siding material because the standards do not allow for more than
2 10% of this material. Using this material would require a variance.
3
4 Commissioner Iverson stated there had been concerns about changing the plan in 2008. The
5 2008 plan had open space and changes in architectural material and height. This proposal is
6 more of a wall. She would like to see the Developer go back and redesign the project to include
7 more green space and reduce the scale and mass. She asked if the Developer would be willing to
8 meet with the neighbors and look at softening the mass and scale of this structure.
9
10 Mr. Bohl stated he would be willing to have input from the Commission or the neighborhood.
11 This is an improvement over what had been approved in 2008. They had looked at adding vines
12 as well to soften the impacts. The building has been stepped back in the southeast corner as
13 well. The rooftop deck would be limited to the condominium residents only.
14
15 Commissioner Iverson stated there is nothing dimensional about the hotel and it looks like an
16 apartment. She asked what could be done to change this appearance.
17
18 Mr. Stahl stated this is a by-product of the internal setup of each room. He explained some of
19 the architectural changes they were implanting and if there was too much the building would
20 look busy. Hotels are repetitive because this is how they are on the interior. They would be
21 open to looking at adding more elements.
22
23 Commissioner Iverson stated they should provide options for the Commission to consider. The
24 current proposal does not look historical.
25
26 Mr. Stahl stated it was not intended to look historical but more of a lakeside property.
27
28 Commissioner Gruber suggested incorporating more of the history of Wayzata.
29
30 Commissioner Vanderheyden stated he liked the project.
31
32 Mr. Gadow stated Commissioner Gnos was in support of this project.
33
34 Commissioner Iverson asked what color the lap siding would be because this would drive her
35 decision to allow more than 10%.
36
37 Commissioner Gruber stated she would like more information on the durability of the product
38 and see it before it is painted.
39
40 Chair Vanderheyden stated he is in favor of the fiber-cement product.
41
42 Commissioner Young stated the move from office space to residential would create more interest
43 in keeping the property looking good because people are buying into the look and feel of the
44 property.
45
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1 Chair Vanderheyden clarified the Commission was in general support of the project, there was
2 encouragement for the Developer to reconsider mass and scale, a request to pursue a remedy or
3 assessment of significant tree damage and more general understanding of the traffic impacts,
4 they would like to request the Developer to also review the historical nature of properties around
5 the lake for articulation in the façade, and general support for the fiber-cement board.
6
7 Commissioner Gruber stated there was also concern about contacting the neighbors and making
8 sure they were doing everything they could to make the landscaping plan meets their needs.
9
10 Ms. Janet Lillevold, 307 Hampton Street, Wayzata, stated she is happy to see the office space
11 replaced with residential but she is concerned about the hotel because this is a lot of people
12 coming in and out of the property. The buildings on this property already compromise this
13 neighborhood. The roundabout does not work and the sidewalk is on the wrong side. This
14 project will continue to reduce the value of the homes on Circle. She asked the Commission to
15 reconsider the setbacks and the scale of the project.
16
17 Commissioner Gruber made a motion, seconded by Commissioner Young to direct Staff to
18 prepare a Planning Commission Report recommending approval of the Planned Unit
19 Development Amendment to allow conversion of proposed office use to condominium and the
20 proposed design modifications with the conditions outlined and appropriate findings for approval
21 a the next Planning Commission meeting. The motion carried unanimously.
22
23 The Planning Commission recessed at 7:57 p.m.
24
25 The Planning Commission reconvened at 8:05 p.m.
26
27 c. 151 Westwood Lane – White Birch Properties and Development Group
28 i. Concurrent Preliminary and Final Plat for Two (2) Lot Subdivision
29 ii. Variance for Private Roadway
30
31 Mr. Gadow stated White Birch Properties and Development Group has submitted a Development
32 Application requesting concurrent preliminary and final plat subdivision approval for a new 2-lot
33 subdivision. The project would require the removal of the existing structure and access to the
34 project would be thru an existing private driveway that would be widen to 20-feet to meet State
35 Fire Code requirements and would require approval of a variance from the Subdivision
36 Ordinance. He reviewed the Staff Report, the preliminary and final plat, the grading and utility
37 plan, and the significant tree inventory plan. There are no home plans at this time and a
38 condition of approval would be that the owners would need to have approval on the building
39 designs. Staff would work with the applicant on having a fire hydrant included with the project.
40
41 Mr. Scott Roe, 5128 Bryant Avenue S., Minneapolis, stated making this a 2-lot subdivision
42 instead of the previously submitted 3-lot subdivision has reduced the impacts to the
43 neighborhood. By utilizing the existing driveway there would be less impact to the existing
44 trees and less impact on those neighbors across the street.
45
46 Commissioner Gruber asked about the former research on the Indian Mound.
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1 as applying for a grant that may take years. He asked if Park Dedication fees could be used in
2 this situation to move and restore the move.
3
4 City Attorney Schelzel asked for clarification regarding the historic nature of the requests, if
5 Staff would work with the Applicant, and what information the Applicant would need to provide
6 to the Commission.
7
8 Chair Vanderheyden asked if there were any policies about historic properties.
9
10 Mr. Gadow explained the City has a Historic Preservation Ordinance. This is a voluntary opt in
11 and once on the list there are some rules about what could happen with the property.
12
13 Commissioner Gonzalez made a motion, Seconded by Commissioner Iverson, to Continue
14 Review of the Application for 313 Central Avenue for a Concurrent Preliminary and Final Plat
15 for Three (3) lot Subdivision and Shoreland Conditional Use Permit to a future meeting. The
16 Applicant is requested to provide additional information as outlined in the discussions. The
17 motion carried unanimously.
18
19 Commissioner Ramy left the meeting at 8:15 p.m.
20
21 b. 901 Lake Street – East Block of the Promenade of Wayzata
22 i. Review and Adoption of Planning Commission Report and
23 Recommendation
24
25 Mr. Gadow stated BohLand Development LLC submitted an application for an amendment to
26 the Planned Unit Development (PUD) and modification of the design of the East Block of the
27 Promenade Project. The Planning Commission reviewed the Application on March 16 and held
28 a public hearing. The Commission voted 4-0 to direct Staff to prepare a draft Planning
29 Commission Report and Recommendation for approval for review at the next meeting.
30
31 Mr. Steve Bohl, President BohLand Development, 825 Wayzata Blvd. E., Wayzata, reviewed
32 what the original submission had been and the scope, scale, and size changes that have been
33 made so the building has less visual impact. He reviewed the traffic routes that would likely be
34 used to access the property and explained they would promote the Superior/Lake Street access to
35 the property. He also discussed the traffic counts of the original approved use and the revised
36 traffic counts if this plan were approved.
37
38 Commissioner Iverson stated she would like to see what a different front would look like. She
39 would also like to see more of the historic references such as porches and altered rooflines. She
40 asked if a cupola could be added to the roof or some of the window sizes changed in order to
41 create more charm. She would like to see the outside look more like the buildings that they used
42 for reference.
43
44 Mr. Bohl stated it was difficult to tie in historical references and still keep the building new and
45 modern. He pointed out areas that they had tied in the historical references. He stated they
46 could continue to look at adding architectural detail to the building including bringing the
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1 outdoor patio around the building. The goal had been to make the building look lake front with
2 some historic references but still keep it current.
3
4 Commissioner Iverson suggested either the building be more historic or more modern.
5
6 Commissioner Gonzalez stated the building is tall enough and she would not support an increase
7 in the building height.
8
9 Commissioner Iverson stated she would be willing to compromise on the height if it added
10 interest to the building. The height would not impact the neighbors.
11
12 Mr. Bohl explained they had added formers to the roof line on the west side. The architectural
13 details of the building are still being worked on and they would look at the Commission’s
14 recommendations.
15
16 Mr. Gadow explained currently before the Commission is the request for change in use and PUD
17 amendment. If the Applicant is adding small details it would not come back to the Commission
18 but if the changes involve things such as changes in roof pitch it would need to come to the City
19 for review.
20
21 Commissioner Young stated he liked the design aesthetic and how it blended the historic and
22 modern of the City. He would support the project.
23
24 Commissioner Gonzalez expressed concerns about the tree coverage for the east side buffer.
25
26 Mr. Bohl stated he had met with the neighbors and discussed what trees would be preserved,
27 where trees would be added, the landscape plan, noise concerns and lighting pollution. He
28 clarified they would also make sure that all elements of the original landscape plan were
29 completed.
30
31 Mr. John Mehrkens, Presbyterian Homes, discussed the east side buffer and the trees in this area.
32 He explained the trees that had been removed had been expected because they were either
33 marked for removal or they were invasive and had to be removed. He stated he does not agree
34 with Item 4.2.1 of the Planning Commission Report and Recommendation: “The Developer
35 agree to a remedy or pay an assessment acceptable to the City to address the significant tree
36 damage that occurred in the east area of the Subject Property.” He stated it would be difficult to
37 determine if these trees were damaged due to construction on the property, the City’s road
38 construction project, or caused by nature. The trees that had been removed in order to install
39 utilities had to be removed in order to make that possible. The landscape plans include adding
40 over 280 new trees and this is expected to be completed by 2017.
41
42 Commissioner Iverson asked if the Developer had done any calculations on how much water the
43 pond could hold.
44
45 Mr. Bohl stated they had done extensive studies on the storm water management and the ponds.
46
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1 Mr. Mehrkens stated the storm water management is the same as it had been when originally
2 approved and would be above what is required.
3
4 Commissioner Iverson stated she had received requests from the neighbors that there be no
5 balconies on the corner that would look down into their homes. She asked if there would be
6 trees along the pond to reduce light pollution and keep these homes private.
7
8 Mr. Bohl stated they would look at adding something to this area.
9
10 Mr. Dan Gustafson, 1040 E. Circle Drive, Wayzata, stated he supports the use change. He
11 would ask that the traffic study that had been done in 2009 be included with the application. He
12 expressed concerns about traffic moving through the neighborhood and overflow parking. He
13 recommended that City have a plan and be prepared to take action if needed. He is not pleased
14 with the landscaping that has been done and he would like to see the Developer work with the
15 Park Board regarding the east side.
16
17 Ms. Wendy, 1040 Circle A, Wayzata, stated the tree line is disappointing and it had been stated
18 there would be minimal impact on these trees, which has not been the case. She would support
19 closing the round-about and she is concerned about light pollution and privacy if there are
20 balconies overlooking her home.
21
22 Mr. Steve Fox, 702 Winston, Wayzata, stated Mr. Mehrkens had said he would preserve and
23 enhance the buffer and this has not been the case. He stated the solution would be for the City to
24 fine Presbyterian Homes and not advance the application to the City Council unless there is a
25 recommendation of a fine. He suggested fining Presbyterian Homes $10,000 per condominium
26 and this money could be used to rebuild the buffer and any excess could be used for parks and
27 trails.
28
29 Commissioner Gonzalez asked who was responsible for maintaining the buffer.
30
31 Mr. Gadow stated this area has a common property line between Presbyterian Homes and City
32 right of way.
33
34 Mr. Mehrkens stated a tree survey had been done at the beginning of the project and again a
35 couple of years ago. He also has a landscape management plan that showed the trees to be
36 removed. He would be willing to have a third party review these documents and indicate if
37 Presbyterian Homes removed trees that were not intended to be removed. He clarified they had
38 followed the approved landscape plan. There had been several discussions regarding this buffer
39 and it had been put to the Applicant to make this buffer healthy and this is what has been done.
40
41 Commissioner Iverson asked if the City has ever asked a Developer to put a deposit down for
42 landscaping and once the landscaping is complete this could be returned.
43
44 Mr. Gadow stated the City has not done a letter of credit for landscaping. This is typically done
45 for public infrastructure that an applicant may be building out for the City.
46
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1 Commissioner Iverson suggested this may be something to consider in the future.
2
3 Commissioner Iverson voluntarily recused herself from the vote.
4
5 Commissioner Gonzalez made a motion, Seconded by Commissioner Young to approve the
6 Planning Commission Report and Recommendation for approval for the Planned Unit
7 Development Amendment to Allow Conversion of Proposed Office Use to Condominium and
8 the Review of Proposed Design Modifications. The motion carried 5-ayes and 1-abstain
9 (Iverson).
10
11
12 AGENDA ITEM 3. Other Items:
13
14 a. Review of Development Activities
15
16 Mr. Gadow stated the next meeting would include a variance request at 532 Ferndale Road S for
17 a garage and hardcover and possibly a subdivision for 250 Bushaway Road. The will be a tour
18 of the Bay Center on Tuesday, April 14 at 4 p.m. He stated the project at 637 Harmony Circle
19 had requested a time extension so they could look at rambler options for the site. There will be a
20 joint workshop with the City Council on April 21 for this project.
21
22 b. Other Items
23
24 Director of Planning and Building Gadow stated the City Council reviewed the modification to
25 the Community Church roof.
26
27 Commissioner Gnos stated he would attend the April 14 Heritage Preservation Board meeting.
28
29
30 AGENDA ITEM 4. Adjournment.
31
32 There being no further business, Commissioner Young made a motion, seconded by
33 Commissioner Gonzalez to adjourn the meeting. The motion passed unanimously.
34
35 The meeting was adjourned at 9:32 p.m.
36
37 Respectfully submitted,
38
39 Tina Borg
40 TimeSaver Off Site Secretarial, Inc.
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WAYZATA PLANNING COMMISSION
April 6, 2015
REPORT AND RECOMMENDATION OF APPROVAL OF PUD AMENDMENT
AND REVISED PROJECT DESIGN FOR WAYZATA BAY CENTER EAST BLOCK
SUMMARY OF RECOMMENDATIONS
1. Approval* of PUD Amendment
2. Approval* of Revised Project Design
* subject to certain conditions noted in Section 4 of this Report
REPORT AND RECOMMENDATION
Section 1. BACKGROUND
1.1 Revised Project. BohLand Development LLC (the “Applicant”) and Wayzata Bay
Redevelopment Co LLC (the “Owner”) have submitted an application (the
“Application”) for approval of (1) an amendment to the previously approved Plan
Planned Unit Development for the Wayzata Bay Center East Block (the “Proposed
PUD”) to change the approved building plans and permitted uses within the
Proposed PUD to hotel, restaurant, commercial/retail, and residential uses, as
described in the Application, (the “PUD Amendment”) and (2) the associated design
elements under the City’s Design Standards (“Project Design”).
1.2 Application Requests. As part of the Application, the Applicant is requesting
approval of the following items:
A. Change in building design and permitted uses within the Proposed PUD.
B. Approval of a new building design under the City’s Design Standards.
1.3 Property. The address, property identification number/s, and owners of the parcel/s
within the Proposed PUD are:
901 Lake Street E 06-117-22-41-0088 Wayzata Bay
Redevelopment Co LLC
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1.4 Land Use. The Property is currently guided for Downtown Mixed Use and zoned
for the Proposed PUD.
1.5 Notice and Public Hearing. Notice of a public hearing on the Application was
published in the Lakeshore Weekly on March 3, 2015. A copy of the notice was
mailed to all property owners located with 350 feet of the Property on March 6,
2015. The required public hearing was held at the March 16, 2015 Planning
Commission meeting.
Section 2. STANDARDS
2.1 PUD Amendment.
A. Process. Section 801.33.9 of the Zoning Ordinance provides that the same
review procedure is followed by the Planning Commission and City Council
for an amendment of a previously approved Planned Unit Development
(PUD) as is followed for a new PUD Concept Plan.
B. General Standards. Section 801.33.2.A of the Zoning Ordinance sets
forth the general standards for review of a PUD application. These are:
1. Health Safety and Welfare; Intent and Purpose of PUDs. In reviewing
the PUD application, the Council shall consider comments on the
application of those persons appearing before the Council, the report
and recommendations of the Planning Commission, the
recommendations on design and any staff report on the application.
The Council also shall evaluate the effects of the proposed project
upon the health, safety and welfare of residents of the community and
the surrounding area and shall evaluate the project's conformance
with the overall intent and purpose of Section 33 of the PUD
Ordinance. If the Council determines that the proposed project will not
be detrimental to the health, safety and welfare of residents of the
community and the surrounding area and that the project does
conform with the overall intent and purpose of Section 33 of the PUD
Ordinance, it may approve the PUD, although it shall not be required
to do so.
2. Ownership. Applicant/s must own all of the property to be included in
the PUD.
3. Comprehensive Plan Consistency. The PUD project must be
consistent with the City’s Comprehensive Plan.
4. Sanitary Sewer Plan Consistency. The PUD project must be
consistent with the City’s Sanitary Sewer Plan.
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5. Common Open Space. The PUD project must provide common
private or public open space and facilities at least sufficient enough to
meet the minimum requirements established in the Comprehensive
Plan, and contain provisions to assure the continued operation and
maintenance of such.
6. Operating and Maintenance Requirements. Whenever common
private or public open space or service facilities are provided within a
PUD, the PUD plan must contain provisions to assure the continued
operation and maintenance of such open space and service facilities
to a predetermined reasonable standard. Common private or public
open space and service facilities within a PUD must be placed under
the ownership of one of the following, as approved by the City Council:
(i) dedicated to the public, where a community-wide use is anticipated,
(ii) Landlord control, where only tenant use is anticipated, or (iii)
Property Owners Association, provided the conditions of
801.33.2.A.6.c are meet.
7. Staging of Public and Common Open Space. When a PUD provides
for common private or public open space, and is planned as a staged
development over a period of time, the total area of common or public
open space or land escrow security in any stage of development shall,
at a minimum, bear the same relationship to the total open space to
be provided in the entire PUD as the stages or units completed or
under development bear to the entire PUD.
8. Density. The PUD project must meet the density standards agreed
upon by the applicant and City, which must be consistent with the
Comprehensive Plan.
9. Utilities. All utilities associated with the PUD must be installed
underground and meet the utility connection requirements of Section
801.33.2.A.10.
10. Utility Connections. All utilities associated with proposed PUD must
meet the utility connection requirements of Section 801.33.2.A.10.
11. Roadways. All roadways associated with the PUD must conform to
the Design Standards and Wayzata Subdivision Regulations, unless
otherwise approved by City Council.
12. Landscaping. All landscaping associated with the PUD must be
according to a detailed plan approved by the City Council. In
assessing the plan, the City Council shall consider the natural features
of the particular site, the architectural characteristics of the proposed
structure and the overall scheme of the PUD plan.
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13. Setbacks. The front, rear and side yard restrictions on the periphery
of the Planned Unit Development site at a minimum shall be the same
as imposed in the underlying districts, if a PUD conditional use permit,
or the previous zoning district, if a PUD District. No building shall be
located less than fifteen (15) feet from the back of the curb line along
those roadways which are part of the internal street pattern. No
building within the PUD project shall be nearer to another building
than one-half (1/2) the sum of the building heights of the two (2)
buildings. In PUD Districts for parcels that were zoned commercial
prior to PUD and which exceed 13 acres, the allowable setbacks shall
be as negotiated and agreed upon between the applicant and the City.
14. Height. The maximum building height to be considered within a PUD
District shall be thirty five (35) feet and three (3) stories, whichever is
lesser. There shall be no deviation from the height standards applied
within the applicable zoning districts for PUD conditional use permits.
In PUD Districts for parcels that were zoned commercial prior to PUD
and which exceed 13 acres, the maximum allowable height and
number of floors shall be as negotiated and agreed upon between the
applicant and the City.
2.2 Design Standards. The design of all new buildings and exterior improvements to
the public side of nonresidential and/or multifamily buildings in Wayzata which
clearly alter the appearance of a structure are subject to the review and approval of
the Wayzata Planning Commission and City Council. City Code Section 801.09.
Proposed PUD falls within the “Lake Street District”.
Section 3. FINDINGS
Based on the Application materials, staff report, public comment presented at the hearing,
and Wayzata’s Zoning Ordinance, the Planning Commission of the City of Wayzata makes
the following findings of fact with respect to the Application:
3.1 PUD Amendment.
A. Health Safety and Welfare; Intent and Purpose of PUDs. The PUD
Amendment (resulting in the “Amended PUD”) will not be detrimental to the
health, safety and welfare of residents of the community and the surrounding
area and generally conforms with the overall intent and purpose of a PUD as
outlined in Section 33 of the Zoning Ordinance. The Planning Commission is
generally supportive of the change in uses for the Proposed PUD from office
to residential, with the retention of the hotel, restaurant and limited
commercial uses, as depicted in the Application materials. The Planning
Commission is also generally supportive of the change in building design but
has concerns and requests that are highlighted at the end of this Report with
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respect to the scale, mass, and overall design of the building. The Planning
Commission also has concerns with how landscaping on the east side of the
Subject Property has been handled, including the impacts to the adjacent
neighborhood, as well as the traffic impacts of the overall development on
the adjacent residential areas.
B. General Standards. The Amended PUD, as presented, satisfies all of the
fourteen (14) general standards listed in Section 801.233.2.A and in Section
2.1 of this Report.
1. Application Complete. The Application contains all of the information
and materials required by or requested pursuant to Section
801.33.5.C.
2. Ownership. All of the property to be included in the Amended PUD is
owned by Applicant.
3. Comprehensive Plan. The proposed Amended PUD conforms with
the applicable guidance of, and is consistent with the goals of the
Comprehensive Plan.
4. Common Space. The Amended PUD would provide sufficient
common private or public open space and facilities.
5. Landscaping. If approved, landscaping in the Amended PUD would
be according to a detailed plan approved by the City Council.
6. Health, Safety, and Welfare. Provided the recommended conditions
of approval are considered and met, the Amended PUD would not
have a negative effect on the welfare of residents of the community
and the surrounding area.
3.2 Project Design.
A. The Project Design as proposed in the Application meets the criteria of the
applicable Design Standards, with the exception of the following Design
deviation:
1. Use of fiber-cement board.
B. The negative impact of such deviation/s is outweighed by the positive effect
the Project will have on the area in which it is proposed due to the use of
high quality materials and the inclusion of retail use within the building.
C. The Project carries forward the following Design deviations approved in 2008
as part of the General Plan PUD approvals via Resolution 25-2008:
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1. Section 6.2 – Upper Story Setbacks
2. Section 12.2 – Building Materials – Allowance for metal awnings
3. Section 15.1 – Benches – for 50 ft intervals
4. Section 4.1 – Building Recesses
5. Sections 9.1 & 12 – Percentage of transparent glass
Section 4. RECOMMENDATION
4.1 Planning Commission Requests. The Planning Commission provided the following
comments on the Application and requested the following information of the
Applicant on March 16, 2015:
1. Developer reconsider the mass and scale of the building proposed in the PUD
Amendment and incorporate any changes coming out of such reconsideration
that will soften the mass and scale on east façade of the building (and provide
the City with a depiction of such changes prior to City Council consideration of
the Application)
2. Developer provide the City with more information on the traffic impacts
associated with the uses proposed in the PUD Amendment
3. Developer review historical hotel and residential properties around Lake
Minnetonka for references and possible revisions to the articulation in the façade
of the proposed building.
4. Developer communicate and meet with residents to the east of the Subject
Property to make sure the landscaping plan for the Proposed PUD reasonably
addresses the concerns and needs of such residents.
4.2 Planning Commission Recommendation. Based on the findings in section 3 of this
Report, the Planning Commission recommends approval of (1) the PUD
Amendment; and (2) Project Design, subject to the following requests and possible
conditions of approval (and in addition to any continuing conditions of approval for
the Proposed PUD):
1. Developer agree to a remedy or pay an assessment acceptable to the City to
address the significant tree damage that occurred in the east area of the Subject
Property
Adopted by the Wayzata Planning Commission this 6th day of April 2015.
Voting In Favor: Gonzalez, Gnos, Gruber, Vanderheyden, Young
Voting Against: None
Abstaining: Iverson
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CITY OF WAYZATA PC Report and Recommendation Page 7
Absent: Ramy
Chair, Planning Commission
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DRAFT RESOLUTION NO. 24-2015
RESOLUTION APPROVING PUD AMENDMENT AND REVISED PROJECT DESIGN
FOR WAYZATA BAY CENTER EAST BLOCK
BE IT RESOLVED by the City Council of Wayzata, Minnesota as follows:
Section 1. BACKGROUND
1.1 Revised Project. BohLand Development LLC (the “Applicant”) and Wayzata Bay
Redevelopment Co LLC (the “Owner”) have submitted an application (the
“Application”) for approval of (1) an amendment to the previously approved Plan
Planned Unit Development for the Wayzata Bay Center East Block (the
“Proposed PUD”) to change the approved building plans and permitted uses
within the Proposed PUD to hotel, restaurant, commercial/retail, and residential
uses, as described in the Application, (the “PUD Amendment”) and (2) the
associated design elements under the City’s Design Standards (“Project
Design”).
1.2 Application Requests. As part of the Application, the Applicant is requesting
approval of the following items:
A. Change in building design and permitted uses within the Proposed PUD.
B. Approval of a new building design under the City’s Design Standards.
1.3 Property. The address, property identification number/s, and owners of the
parcel/s within the Proposed PUD are:
901 Lake Street E 06-117-22-41-0088 Wayzata Bay
Redevelopment Co LLC
1.4 Land Use. The Property is currently guided for Downtown Mixed Use and
zoned for the Proposed PUD.
1.5 Notice and Public Hearing. Notice of a public hearing on the Application was
published in the Lakeshore Weekly on March 3, 2015. A copy of the notice was
mailed to all property owners located with 350 feet of the Property on March 6,
2015. The required public hearing was held at the March 16, 2015 Planning
Commission meeting.
1.6 Planning Commission Action. The Planning Commission reviewed the
Application and held a public hearing on the Application requests at its March 16,
2015 meeting. On April 6, 2015, the Planning Commission adopted a Planning
Commission Report and Recommendation recommending approval of the
Application with certain conditions, on a vote of, five (5) in favor, zero (0)
opposed, and one (1) abstention.
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CITY OF WAYZATA DRAFT Resolution No. 24-2015 Page 2
Section 2. STANDARDS
2.1 PUD Amendment.
A. Process. Section 801.33.9 of the Zoning Ordinance provides that the
same review procedure is followed by the Planning Commission and City
Council for an amendment of a previously approved Planned Unit
Development (PUD) as is followed for a new PUD Concept Plan.
B. General Standards. Section 801.33.2.A of the Zoning Ordinance sets
forth the general standards for review of a PUD application. These are:
1. Health Safety and Welfare; Intent and Purpose of PUDs. In
reviewing the PUD application, the Council shall consider
comments on the application of those persons appearing before the
Council, the report and recommendations of the Planning
Commission, the recommendations on design and any staff report
on the application. The Council also shall evaluate the effects of the
proposed project upon the health, safety and welfare of residents of
the community and the surrounding area and shall evaluate the
project's conformance with the overall intent and purpose of Section
33 of the PUD Ordinance. If the Council determines that the
proposed project will not be detrimental to the health, safety and
welfare of residents of the community and the surrounding area and
that the project does conform with the overall intent and purpose of
Section 33 of the PUD Ordinance, it may approve the PUD,
although it shall not be required to do so.
2. Ownership. Applicant/s must own all of the property to be included
in the PUD.
3. Comprehensive Plan Consistency. The PUD project must be
consistent with the City’s Comprehensive Plan.
4. Sanitary Sewer Plan Consistency. The PUD project must be
consistent with the City’s Sanitary Sewer Plan.
5. Common Open Space. The PUD project must provide common
private or public open space and facilities at least sufficient enough
to meet the minimum requirements established in the
Comprehensive Plan, and contain provisions to assure the
continued operation and maintenance of such.
6. Operating and Maintenance Requirements. Whenever common
private or public open space or service facilities are provided within
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CITY OF WAYZATA DRAFT Resolution No. 24-2015 Page 3
a PUD, the PUD plan must contain provisions to assure the
continued operation and maintenance of such open space and
service facilities to a predetermined reasonable standard. Common
private or public open space and service facilities within a PUD
must be placed under the ownership of one of the following, as
approved by the City Council: (i) dedicated to the public, where a
community-wide use is anticipated, (ii) Landlord control, where only
tenant use is anticipated, or (iii) Property Owners Association,
provided the conditions of 801.33.2.A.6.c are meet.
7. Staging of Public and Common Open Space. When a PUD
provides for common private or public open space, and is planned
as a staged development over a period of time, the total area of
common or public open space or land escrow security in any stage
of development shall, at a minimum, bear the same relationship to
the total open space to be provided in the entire PUD as the stages
or units completed or under development bear to the entire PUD.
8. Density. The PUD project must meet the density standards agreed
upon by the applicant and City, which must be consistent with the
Comprehensive Plan.
9. Utilities. All utilities associated with the PUD must be installed
underground and meet the utility connection requirements of
Section 801.33.2.A.10.
10. Utility Connections. All utilities associated with proposed PUD must
meet the utility connection requirements of Section 801.33.2.A.10.
11. Roadways. All roadways associated with the PUD must conform to
the Design Standards and Wayzata Subdivision Regulations,
unless otherwise approved by City Council.
12. Landscaping. All landscaping associated with the PUD must be
according to a detailed plan approved by the City Council. In
assessing the plan, the City Council shall consider the natural
features of the particular site, the architectural characteristics of the
proposed structure and the overall scheme of the PUD plan.
13. Setbacks. The front, rear and side yard restrictions on the
periphery of the Planned Unit Development site at a minimum shall
be the same as imposed in the underlying districts, if a PUD
conditional use permit, or the previous zoning district, if a PUD
District. No building shall be located less than fifteen (15) feet from
the back of the curb line along those roadways which are part of the
internal street pattern. No building within the PUD project shall be
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CITY OF WAYZATA DRAFT Resolution No. 24-2015 Page 4
nearer to another building than one-half (1/2) the sum of the
building heights of the two (2) buildings. In PUD Districts for
parcels that were zoned commercial prior to PUD and which
exceed 13 acres, the allowable setbacks shall be as negotiated and
agreed upon between the applicant and the City.
14. Height. The maximum building height to be considered within a
PUD District shall be thirty five (35) feet and three (3) stories,
whichever is lesser. There shall be no deviation from the height
standards applied within the applicable zoning districts for PUD
conditional use permits. In PUD Districts for parcels that were
zoned commercial prior to PUD and which exceed 13 acres, the
maximum allowable height and number of floors shall be as
negotiated and agreed upon between the applicant and the City.
2.2 Design Standards. The design of all new buildings and exterior improvements to
the public side of nonresidential and/or multifamily buildings in Wayzata which
clearly alter the appearance of a structure are subject to the review and approval
of the Wayzata Planning Commission and City Council. City Code Section
801.09. The Proposed PUD falls within the “Lake Street District”.
Section 3. FINDINGS
The City Council of the City of Wayzata hereby confirms and memorializes that the PUD
Amendment and Project Design depicted in the Application meets the applicable
requirements of Wayzata’s Zoning Ordinance, based upon the following findings of fact
made on the record (as well as all Application materials, staff reports, public comment
presented at the hearing, and the Recommendation of the Planning Commission):
3.1 PUD Amendment.
A. Health Safety and Welfare; Intent and Purpose of PUDs. The PUD
Amendment (resulting in the “Amended PUD”) will not be detrimental to
the health, safety and welfare of residents of the community and the
surrounding area and generally conforms with the overall intent and
purpose of a PUD as outlined in Section 33 of the Zoning Ordinance. The
change in uses for the Proposed PUD under the Amended PUD from
office to residential, with the retention of the hotel, restaurant and limited
commercial uses, as depicted in the Application materials are positive and
better conform to the overall goals for the area in which the Proposed
PUD is located.
B. General Standards. The Amended PUD, as presented, satisfies all of the
general standards listed in Section 801.33.2.A.
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CITY OF WAYZATA DRAFT Resolution No. 24-2015 Page 5
1. Application Complete. The Application contains all of the
information and materials required by or requested pursuant to
Section 801.33.5.C.
2. Ownership. All of the property to be included in the Amended PUD
is owned by Applicant.
3. Comprehensive Plan. The proposed Amended PUD conforms with
the applicable guidance of, and is consistent with the goals of the
Comprehensive Plan.
4. Common Space. The Amended PUD would provide sufficient
common private or public open space and facilities.
5. Landscaping. If approved, landscaping in the Amended PUD would
be according to a detailed plan approved by the City Council.
6. Health, Safety, and Welfare. Provided the recommended
conditions of approval are considered and met, the Amended PUD
would not have a negative effect on the welfare of residents of the
community and the surrounding area.
3.2 Project Design.
A. The Project Design as proposed in the Application meets the criteria of the
applicable Design Standards, with the exception of the following Design
Standard deviation:
1. Use of fiber-cement board.
The negative impact of such deviation is outweighed by the positive effect
the Project will have on the area in which it is proposed due to the use of
high quality materials and the inclusion of retail use within the building.
B. The Amended PUD incorporates previously approved Design Standard
deviations, approved in 2008 as part of the General Plan PUD approvals
via Resolution 25-2008:
1. Section 6.2 – Upper Story Setbacks
2. Section 12.2 – Building Materials – Allowance for metal awnings
3. Section 15.1 – Benches – for 50 ft intervals
4. Section 4.1 – Building Recesses
5. Sections 9.1 & 12 – Percentage of transparent glass
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CITY OF WAYZATA DRAFT Resolution No. 24-2015 Page 6
Section 4. CITY COUNCIL ACTION
4.1 Based on the Findings of this Resolution, the request for approval of the PUD
Amendment and the Project Design as set forth in the Application (Attachment
A), is hereby APPROVED subject to all of the following conditions (failure to
comply with any one of these conditions shall result in the revocation of this
approval):
A. The Owner agree to remedy or pay an assessment acceptable to the City
to address the significant tree damage that occurred in the area to the
east of the Property.
B. The Applicant must enter into an amendment to the PUD Development
Agreement, in a form acceptable to the City Attorney, covering all of the
approvals, restrictions, and conditions noted above, and record the
amendment with the appropriate Hennepin County officials. The Applicant
must provide a recorded copy of the amendment to the City.
C. The Applicant shall secure all necessary building permits for construction,
and all laws and regulations applicable to the Project.
D. All expenses of the City of Wayzata, including consultant, expert, legal,
and planning fees incurred be fully reimbursed by the Applicant.
E. The Applicant must implement tree protection measures during
construction, including installation of silt fence around protected trees.
F. The City Engineer’s approval must be secured for a grading plan, prior to
any construction on the Property so that land disruption is minimized.
Adopted by the Wayzata City Council this ____ day of June, 2015.
Mayor Ken Willcox
ATTEST:
City Manager Heidi Nelson
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CITY OF WAYZATA DRAFT Resolution No. 24-2015 Page 7
ACTION ON THIS RESOLUTION:
Motion for adoption:
Seconded by:
Voted in favor of:
Voted against:
Abstained:
Absent:
Resolution adopted.
I hereby certify that the foregoing is a true and correct copy of a resolution adopted by
the City Council of the City of Wayzata, Minnesota, at a duly authorized meeting held on
_________________________, 2015.
__________________________________
Becky Malone, Deputy City Clerk
SEAL
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CITY OF WAYZATA DRAFT Resolution No. 24-2015 Page 8
Attachment A
Applicant Submittals
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WAYZATA CITY HAL L
6 0 0 EAST R I C E S TREET WAYZATA , MINNESOTA 5 5 3 9 1 - 1 7 9 9
(P ) 9 5 2 - 4 0 4 - 5 3 0 0 - (F ) 9 5 2 - 4 0 4 - 5 3 1 8
P A G E 1
PLANNING DEPARTMENT
MEMORANDUM
To: City Council
From: Bryan Gadow, Director of Planning and Building
Date: May 27, 2015
Re: Lake Effect: Signature Project Request for Proposals (RFP)
On May 5th, the City Council met with Ms. Mary deLaittre of Groundworks LLC consulting to
review a draft of a RFP to solicit design team submissions for the Lake Effect: Signature Project.
The Council provided Ms. deLaittre with feedback on the draft RFP, which Ms. deLaittre has
revised. Staff is requesting approval of the RFP, so it can be send out for responses starting on
June 3rd.
Attached is a copy of the RFP.
C I T Y O F WAY Z ATA
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Request for Proposal
1
Introduction
Lake Minnetonka is an asset that defines the identity of Wayzata, is an invaluable resource that
improves the quality of life for residents and visitors through access to open space, nature and
recreation, and contributes to the social, economic and environmental success of the region.
It is within this context that the City of Wayzata initiates a Request For Proposal for The Lake Effect:
Signature Project — a proposed revitalization of Wayzata’s lakefront. This project is introduced in the
Implementation Strategy for the Lake Effect Framework (See Appendix B) and builds on the Lake
Effect Framework (See Appendix B).
Lake Effect:
Signature Project
An RFP sponsored by the City of Wayzata
wayzatalakeeffect.com
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Project Particulars
Location Background
Since the initial platting by Oscar Garrison in 1854, Wayzata and its citizens have been stewards of
one of the region’s most prized resources, Lake Minnetonka. Wayzata serves as a gateway to the
state’s ninth largest lake with over 120 miles of shoreline and nearly 15,000 acres of water. Because
of its ease of access and unique location, Wayzata has historically hosted the regions greatest
attractions, including the 160’ City of St Louis, the first inland vessel in the United States to boast
electric lighting. The construction of the Wayzata Depot in 1906 was arguably one of the finest
railroad facilities in the entire Great Northern Rail system. Whether arriving by rail from distant
destinations thousands of miles away until 1971 or commuting a mere thirteen miles from the center
of downtown Minneapolis on today’s modern roadways, visitors and residents alike have sought
Wayzata as one of the region’s greatest destinations for over 140 years. Today, despite Wayzata’s
relatively small population, it is an economic powerhouse with a residential market tax base of
$1.1 billion and a total tax base of $1.6 billion.
Site Description
The lakefront is a convergence of many assets, challenges and opportunities. The strategic site
encompasses land between the historic Section Foreman House and Shaver Park and between
Lake Street and Lake Minnetonka. Important destinations and physical features include the Great
Northern Depot, Wayzata Boat Works, public boat docks, the Dakota Bike Trailhead and commercial
businesses. (See Appendix A)
A major challenge of the site is the active rail line that separates the lakefront from the city. The
opportunity exists to transform the current situation, to bring the lake back into the foreground and
create a well-connected public amenity that addresses the needs of a broad constituency.
Project Scope
Goals and Team Composition
The Lake Effect: Signature Project will build on existing physical assets, previous plans and proposals
for the area, as well as past exercises in community engagement (see Appendix B). At the same
time the selected design team will investigate new opportunities for programming, connectivity,
sustainability, infrastructure and public space for the site and adjacent areas to create a forward
thinking, year-round, multifunctional destination that reflects the community’s values.
The small, interdisciplinary team should have a strong emphasis on urban design and landscape
architecture and have the proven ability to unravel a complex, multi-dimensional network of systems
and piecemeal features to create a comprehensive integrated whole.
2
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3
Project Deliverables
The selected Lake Effect: Signature Project design team will create a concept for the site that
includes but is not limited to five components:
• Development of critical connections from neighborhoods and adjacent uses,
including pedestrian, bicycle, boat and vehicular circulation as well as addressing
connections related to the railroad line.
• A schematic design of all physical features
• Estimates of capital costs and long-term maintenance and operations
• A construction phasing plan
• The Lake Effect: Signature Project design team will provide supporting materials
focused on visual presentation materials to be used to effectively communicate ideas
to cultivate support and financing (see Project Deliverable Format below).
Note: Selected Lake Effect: Signature Project design team will make approximately 4 visits —
including research, staff and stakeholder meetings, and community engagement — with project
delivery early second quarter 2016.
Project Deliverable Format
Final design will be presented in multiple venues from lay people to design professionals. The Lake
Effect: Signature Project project deliverables must be in the form of stand-alone presentations,
displayed in public presentations, online and in print documents. Submissions must communicate
ideas in a clear and compelling manner that expresses the unique character of the design and team
to a variety of audiences.
• For public presentations a variety of formats can be handled including Powerpoint,
Keynote and Adobe
• Preferred printable document format is PDF
• Separate images should be JPG at 300dpi
RFP Particulars
Submission Requirements
• Letter of interest expressing why your team would like to participate in the project, what are
its distinguishing characteristics and what is your philosophical approach to the project;
• A one-paragraph bio and two-page resume/CV for each lead team member
(there should be no more than 3-4 lead team members);
• Up to three examples of projects by lead team members that exemplify experience
and expertise in relevant areas or established creative problem solving skills in similarly
complex projects.
• Proposed concept development process and fee schedule
• The submission packet should be no more than 32 pages in PDF format.
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4
Design Team Selection
RFP submissions will be judged by a panel of representatives from the sponsoring institution,
community stakeholders and industry experts.
Up to three teams will be short-listed and interviewed by the panel. The teams will also be expected
to give a public presentation of their portfolio of relevant work. Selection criteria will be based on
team composition, qualifications and competitive fee and process proposal.
Key Dates
RFP announcement: 3 June 2015
RFP submission deadline: 10 July 2015
Shortlist announcement: 5 August 2015
Team Interview: 18-20 August 2015
Team selection announcement: 2 September 2015
Wayzata City Council approval: 15 September 2015
Eligibility
The Lake Effect: Signature Project is open to all design professionals and professionals with
supporting expertise.
Contact and Entry Submission
All communication should be sent via email to Mary deLaittre: mary@groundworkcitybuilding.com
All relevant questions will be posted with answers in an FAQ portion of the Lake Effect website —
www.wayzatalakeeffect.com
Entries Due On or Before 4pm CST, Friday 10 July 2015. Submissions should be delivered via
email, Dropbox or similar platform to mary@groundworkcitybuilding.com.
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APP E N D I X A
5
Lake Effect: Signature Project
Lake Effect: Signature Project – Wayzata Context
I
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6
APP E N D I X A Lake Effect: Signature Project
Lake Effect: Signature Project – Scope Area
BARRY
LAKE ST
MILL
SUPERIOR
BROADWAY
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7
Resource List
Background information for guidance in understanding site and context in preparation of RFP
Primary Sources
City of Wayzata: www.wayzata.org
Implementation Strategy for the Lake Effect Framework: www.wayzatalakeeffect.com
Lake Effect: A Development Framework for the City of Wayzata: www.wayzatalakeeffect.com
Task Force Final Report – January 2012: http://wayzatalakeeffect.com/wp-content/uploads/2015/05/Wayzata_
Lakefront_Taskforce_Final_Narrative_Report.pdf
Secondary Sources
District Plans and Information
Downtown Parking Project: http://www.wayzata.org/401/Downtown-Parking-Project
Lake Minnetonka Conservation District: http://lmcd.org
Minnehaha Creek Watershed District: http://www.minnehahacreek.org
Three Rivers Park 2010 Vision Plan: http://wayzatalakeeffect.com/wp-content/uploads/2015/05/Three-Rivers-
Park-2010-vision-plan.pdf
Maps and Base Information
Interactive Parks Map: http://www.wayzata.org/188/Parks-Forestry
Park Facility Inventory: http://www.wayzata.org/Facilities?clear=False
Park & Trails Map from 2030 Comprehensive Plan: http://www.wayzata.org/DocumentCenter/Home/View/289
2030 Comprehensive Plan: http://www.wayzata.org/237/2030-Comprehensive-Plan
Zoning Map: http://wayzatalakeeffect.com/wp-content/uploads/2015/05/2015-Wayzata-Zoning-Map.pdf
Land Use Map: http://wayzatalakeeffect.com/wp-content/uploads/2015/05/2015-Proposed-Land-Use.pdf
Community Profile from Metropolitan Council: http://stats.metc.state.mn.us/profile/detail.aspx?c=02397235
Stormwater Management: http://www.wayzata.org/405/Stormwater-Management
Historic Plans and Maps
1920 Plan for Civic Development: http://wayzatalakeeffect.com/wp-content/uploads/2015/05/General-Plan-
Civic-Development.pdf
1992 Physical Plan Study: http://wayzatalakeeffect.com/wp-content/uploads/2015/05/Wayzata-Physical-
Plan-1992.pdf
Old Railroad Map: http://wayzatalakeeffect.com/wp-content/uploads/2015/05/RR-map.pdf
2007 Retail Study: http://wayzatalakeeffect.com/wp-content/uploads/2015/05/Wayzata-Retail-Study-2007.pdf
Miller Dunwiddie Report for Section Foreman House: http://wayzatalakeeffect.com/wp-content/
uploads/2015/05/Wayzata_Lakefront_Taskforce_Final_Narrative_Report.pdf
APP E N D I X B Lake Effect: Signature Project
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City of Wayzata
600 Rice Street
Wayzata, MN 55391-1734
Mayor:
Ken Willcox
City Council:
Bridget Anderson
Johanna McCarthy
Andrew Mullin
Steven Tyacke
City Manager:
Heidi Nelson
Phone: 952-404-5300 Fax: 952-404-5318 e-mail: city@wayzata.org home page: www.wayzata.org
Date: May 27, 2015
To: Mayor Willcox and Councilmembers
From: Heidi Nelson, City Manager
Subject: Accept Strategic Planning Report and Adoption of Norms of Behavior and
Parameters for Interaction with Public, Developers, Media
Attached to this memo, please find the report from the Strategic Planning Session held on April
30th and May 1st. Council is asked to review and consider accepting the report. Once the
report has been accepted, staff will update the Strategic Plan document based on the update
provided at the April 21, 2015 meeting and direction from the April 30/May 1 session. Staff
anticipates having the Strategic Plan document updated for Council review in July.
Also attached are near-term action items that were identified during the session. Staff is
recommending that Council consider adoption of the two policy items: 1) Norms of Behavior
for Wayzata City Council and 2) Parameters for Interaction with Public, Developers and Media.
Council may also wish to consider assigning Council representation (#4) for key initiatives
(Lake Effect, downtown parking, cell tower site, etc.) and defining participation/interaction
expectations.
Attachments:
Strategic Planning Report
Near-term action items
Norms of Behavior Policy
Parameters for Interaction with Public, Media, Developers Policy
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2015 City Council/Staff Strategic Planning Workshop
April 30 & May 1, 2015
Executive Summary
“Be Wayzata”
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1
Wayzata City Council/Staff Strategic Planning Workshop
April 30 & May 1, 2015
Executive Summary
The workshop was held at the “The Retreat” in the McIver Center Building. Participants were Mayor Ken Willcox, Councilmembers: Bridget Anderson, Johanna McCarthy, Andrew Mullin,
Steve Tyacke; City Manager, Heidi Nelson; Barbara K. Strandell, Facilitator.
Staff present for day two presentations and discussion, were: Don Uram, Director of Administrative Services; Kevin Klapprich, Fire Chief; Bryan Gadow, Planning and Building Director;
Michael Risvold, Police Chief; Dave Dudinsky, Public Services Director; David G. Schelzel, City Attorney, and Kristin Classey, Communications Specialist.
Purpose
The purpose of the session was to discuss City Council relations and establish norms of behavior for council business and to review current status of
strategic priorities and re‐cast the strategic plan for the upcoming 12‐18 months.
Ranked Priorities For The Next 12‐18 Months
The Council voted/ranked the following as their top priorities:
1. Lake Effect
2. Parking
3. Cell Tower Site
4. Muni Operations
5. Ordinance/Policy Issues
Direction from Council on Priorities Issues
Staff personnel made presentations on priority areas. Summary of highlights, key points made by Council:
A. Lake Effect:
Bryan Gadow, Director of Building and Planning presented and outline of the Millstones for achieving the Lake Effect Plan.
 Council generally supports direction and plan as laid out
 Ensure Alignment of Broader Scope: Parking, Eastman corridor & Modes/connections
 Ensure that “Be Wayzata” is reflected in RFP/Process
B. Parking:
City Manager Heidi Nelson presented an update to the scope of work for the on‐going development of major parking projects and plans.
Discussion was held regarding aspects of financing, sites, pilots, Carisch Ramp, wayfinding, etc.
 Action: Pilot project Review and Direction – Council Agenda (on‐going)
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2
C. Cell Tower Site‐ Telecommunications:
Dave Dudinsky, Public Services Director presented the Council with an update on the status of relocating the city’s four telecommunication (cell tower)
tenants from their current location on the water tower. The planning elements were discussed and suggestions made by Councilmembers.
 Action: Develop options/scenarios for Council consideration.
D. Muni Operations:
Don Uram, Administrative Services Director provided an update on the business plan for the Muni that included the Delaney Report, staffing and
challenges. A robust discussion followed the presentation and Councilmembers made suggestions regarding the following areas of operations:
 Parking, Positioning, the Menu, and Pricing
E. Ordinance/Policy Issues:
City Manager Nelson presented a brief update on Current Ordinances and Policy Topics. Discussion followed. The following topics were
addressed. Following the meeting, individual Councilmembers assigned priority ranking to these areas.
 ACTION: Ordinance and Policy Issues: Staff will follow up with methods and costs according to the identified priority ranking.
Recommendations will then be presented to Council for approval
Update on Strategic Plan
At a previous City Council meeting (April, 2015), City Manager Heidi Nelson provided the Council with an update to the Strategic Plan. The Plan will be
modified further to reflect the direction and priorities of Council from this Workshop.
Rank
1. Telecommunications Ordinance/Policy #1
2. Parking Ordinances Revisions #2
3. Neighborhood Zoning Review #3
4. Tree Preservation Ordinance #4
5. Signage Ordinances Updates #4
6. Alternative Energies Ordinance #6
7. Medical Marijuana Ordinance #6
8. Meeting Minute‐taking Policy #8
9. General Ordinance
Building, Rental, Permits, etc.
No rank
10. Environmental Policy
(Added by Council member Anderson)
n/a
11. Historic Preservation Policy
(Added by Council member Anderson)
n/a
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3
Communications & Council Interactions ‐ Guidelines
Comments and suggestions regarding how to improve Council communications – both interpersonal and with Constituents, City Stakeholders and Staff
1. Communication Discussion
a. Communication Preferences
Each participant identified his/her preferred style of communicating. A brief discussion took place regarding how council members
communicate with each other and staff. By using these preferences, members will exchange or share information and ideas more
effectively.
Preferred Styles of Communication:
Councilmember Mullin Phone, face‐to‐face
Councilmember Anderson Email, text, face‐to‐face
Mayor Willcox Phone, email, via City Manager (policy discussion)
Councilmember Tyacke At open meeting, official; phone, email
Councilmember McCarthy Phone, face‐to‐face
City Manager Nelson Email, text; heads up to Council via phone
b. Triangulation: Discussed why it is better not to pit one person against another for political or personal gain. It was also pointed out
that triangulation can sometimes be positive and a good way of doing business.
c. Open Meeting Laws: Council discussed importance of being aware of laws and norms when communicating with each other and the
public. In that context, broader policy discussions are recommended versus specific issues or matters before the Council.
2. Misleading the Council: Suggestion was made that there should be consequences for Applicants who mislead the Planning Commission
or City Council in Meetings. It was thought that inserting language in the application process would adequately address the issue.
 Action: Staff to follow up with suggestion for applicant penalty.
3. Blind Copy on email/reminder to refrain from “reply all” responses
4. Communication between Council and developers and residents:
a. It is “ok” to ask questions and gather information
b. Attempt to say in public what you would say privately (rule of thumb)
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5. When should City Manager have a “heads up” on Councilmembers’ conversations in the community?
a. Future or current item on the agenda
b. If application is pending
c. If an issue is before the Council
d. Councilmember thinks topic/item will come before Staff e.g. code matters.
e. When Councilmember thinks it is important for Staff to know
6. When should the Council be given a “heads up” from other Councilmembers, Mayor or City Manager?
a. Mostly unwritten rules – to use best judgment and give/get feedback
b. Agenda related
c. Crisis or media reported
d. Related to Council Business
7. More involvement by Councilmembers in meetings that typically involve the City Manager and Mayor, such as unions, developers,
negotiations, large commercial property owners, neighborhood groups, big initiatives. Suggestions:
a. Mayor, City Manager invite other City Councilmembers to attend
b. City Councilmembers volunteer to join meeting if given a heads up
c. Assign Council Representative to key initiatives and projects
 Action: Assign Council representation for key initiatives and define expectations of Council participation/interaction.
Parameters: Do’s And Don’ts for Public, Developers, Media
With input from Council during the interviews and subsequent discussion at the retreat, the following suggestions were made by the Council.
A. Media Inquiries ‐ Direct media inquiries to City Manager first, especially regarding legal matters; City Manager will provide the Council
updates on information and statements by City.
B. Guidelines for interacting with Constituents and/or Developers (from City Manager):
a. Meetings with constituents regarding development applications should be for the purpose of receiving information.
b. Information can be shared by Council regarding the Planning Commission/City Council process.
c. Consideration of the development application should be conducted in the public meeting.
d. Emails that are sent to you or that you send to constituents and/or developers are public data and could become part of the public
record. This is the case whether you use your City email account or personal email account.
e. Comply with Open Meeting Laws.
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C. If the City has an official position on something be consistent in representing it, even if you personally disagree with it.
D. If the matter has not been decided, be careful to frame your comments and your perspective as only yours and not that of the City or your
colleagues on the Council. Only speak for yourself.
E. Suggestions for Interaction with Media and email with Public. (From David G. Schelzel ‐ March 5 2015) – disclaimer presented.
F. Process for “How Items get on the Agenda”– recommended process:
a. Suggest item at new business section of meeting, adding this at the top of Agenda.
b. Get one other Councilmember to second.
c. Recognize and determine staff resources, scheduling and timeframe.
d. Discuss and vote to add to the Agenda
City Council: Recommended Norms of Behavior (Code of Conduct)
General Statement
The City of Wayzata will conduct City Council business in a respectful, civil manner. Our expectation is that we, and all those who
participate in our proceedings will be respectful of each other, including Councilmembers, members of the public, visitors and city staff.
A. Speak only for yourself, not for other Councilmembers ‐ unless specifically tasked by your colleagues to speak for the group.
B. Don't question motives. Assume others have positive intentions, even when you disagree.
C. Be respectful of one another, and the public process, at all times. Do not criticize staff or others in public.
D. Adhere to Robert’s Rules of Order. Do not speak until you are acknowledged by chair.
E. Aim for consensus, but accept decisions of the majority once made.
F. Stay focused on the elected official role ‐‐ policy, prioritization and citizen representation.
G. Work primarily through the City Manager, occasionally through a Department Head, and never through line staff. Respect a closed loop of
communication: all Department Heads inform City Manager of interaction with member(s) of City Council; Copy City Manager on all
communications between City Councilmembers and Department Heads.
H. Respect staff and the fact that they work for the Council as a whole, not the Mayor or one Councilmember.
I. After Council meetings, each Councilmember should acknowledge each other.
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2015 City Council/Staff Strategic Planning Workshop
Report
“Be Wayzata”
April 30 – May 1, 2015
@
“The Retreat” in the McIver Center Building
Report prepared by
Barbara K. Strandell, Consultant
What Works Inc.
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April 30 & May 1, 2015
The workshop was held at the “The Retreat” in the McIver Center Building. Participants were
Mayor Ken Willcox, Councilmembers: Bridget Anderson Johanna McCarthy, Andrew Mullin, Steve Tyacke; City
Manager, Heidi Nelson; Barbara K. Strandell, Facilitator.
Staff present for day two presentations and discussion were: Don Uram, Director of Administrative Services; Kevin
Klapprich, Fire Chief; Bryan Gadow, Planning and Building Director; Michael Risvold, Police Chief; Dave Dudinsky,
Public Services Director; David G. Schelzel, City Attorney, and Kristin Classey, Communications Specialist.
Purpose of Planning Workshop:
1. Establish Priorities for the City for next 12-18 months.
2. Identify Norms of Behavior for communication with, and commitments to, the
public, staff, media, developers/partners and residents. Identify a process for
Councilmembers and Mayor to work through/with differences that will increase
overall effectiveness of the Council as a group.
3. Opportunity to discuss various Issues and Priorities with Wayzata City Staff and
provide Staff with clear direction on those issues.
AGENDA
Thursday April 30, 2015 - 12 Noon – 5:00 PM
A. Individual Legacy and Expectations
B. Playback findings/Themes from the Interviews
C. Strategic Plan: Overview and Context (Heidi Nelson)
D. Priorities for Next 12-18 Months
Friday May 1, 2015 8:00 AM – 12:00 Noon
A. Staff Presentations:
Areas of Responsibility and Current Challenges/Opportunities
a. Don Uram – Finance
b. Kevin Klapprich – Fire Department
c. Bryan Gadow – Planning and Building
d. Michael Risvold – Police Department
e. Dave Dudinsky – Public Services
B. Key Priorities and Issues
Presentations by Staff on key priorities – discussion with Council on clear direction:
a. Lake Effect (Bryan Gadow)
b. Parking (Heidi Nelson)
c. Cell Tower (Dave Dudinsky)
d. Muni (Don Uram)
e. Ordinance/Policy Issues (General Discussion led by Heidi Nelson)
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SUMMARY OF KEY RESULTS FROM STRATEGIC PLANNING WORKSHOP
A. Ranked Priorities for The Next 12-18 Months
Council voted/ranked the following as the top priorities:
1. Lake Effect
2. Parking
3. Cell Tower Site
4. Muni Operations
5. Ordinance/Policy Issues
B. Suggested Norms of Behavior for Wayzata City Council:
General Statement
The City of Wayzata will conduct City Council business in a respectful, civil manner.
Our expectation is that we, and all those who participate in our proceedings, will
be respectful of each other, including Councilmembers, members of the public,
visitors and city staff.
A. Speak only for yourself, not for other Councilmembers - unless specifically
tasked by your colleagues to speak for the group.
B. Don't question motives. Assume others have positive intentions, even when you
disagree.
C. Be respectful of one another, and the public process, at all times. Do not
criticize staff or others in public.
D. Adhere to Robert’s Rules of Order. Do not speak until you are acknowledged by
chair.
E. Aim for consensus, but accept decisions of the majority once made.
F. Stay focused on the elected official role -- policy, prioritization and citizen
representation.
G. Work primarily through the City Manager, occasionally through a Department
Head, and never through line staff. Respect a closed loop of communication:
all Department Heads inform City Manager of interaction with member(s) of
City Council; Copy City Manager on all communications between City
Councilmembers and Department Heads.
H. Respect staff and the fact that they work for the Council as a whole, not the
Mayor or one Councilmember.
I. After Council meetings, each Councilmember should acknowledge each
other.
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C. Ordinance/Policy Issues
City Manager Nelson presented a brief update on Current Ordinances and Policy
Topics. Discussion followed. The following topics were addressed. Following the
meeting, individual Councilmembers assigned priority ranking to each areas.
Rank
1. Telecommunications Ordinance/Policy #1
2. Parking Ordinances Revisions #2
3. Neighborhood Zoning Review #3
4. Tree Preservation Ordinance #4
5. Signage Ordinances Updates #4
6. Alternative Energies Ordinance #6
7. Medical Marijuana Ordinance #6
8. Meeting Minute-taking Policy #8
9. General Ordinance
Building, Rental, Permits, etc.
n/a
10.Environmental Policy
(Added by Council member Anderson)
n/a
11.Historic Preservation Policy
(Added by Council member Anderson)
n/a
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COUNCILMEMBERS’ VIEWS AND EXPECTATIONS
The One Thing – Expectation from Workshop
Each Participant expressed his or “one thing” or expectation of what they would most like to accomplish
during the planning workshop.
Councilmember Tyacke: Good discussion; Identify most important issues
Councilmember McCarthy: Learning one thing about my colleagues I didn’t know; clear
direction on initiatives
Mayor Willcox: Clear modus operandi; Council conducting its business
Councilmember Anderson: open discussion (open-minded); fleshing them out
Councilmember Mullin: Stronger, trusting relationships with colleagues
City Manager Nelson: Clear strategy direction; agreement on Council operations – staff
communications
Most Proud Of – Legacy
Each official identified what he or she would like as a legacy when they leave elected office.
 Councilmember Anderson: All people having a voice, it is heard; positive change for 21st
century; new views, transitioning
 Councilmember Tyacke: adding value; Council made good decisions, best for City
 Councilmember McCarthy: open-minded, reasonable, best interest of community;
approachable; City Council for all
 Mayor Willcox: Helped City maximize its Lakeshore advantages… to Wayzata residents and
commercial entities
 Councilmember Mullin: Lake Effect implementation
Be Wayzata - Top of Mind
Councilmembers participated in a Top of Mind Exercise where they were given one minute to write down the
first things that come to mind upon hear the words: “Be Wayzata”. This what they came up with:
• Give back
• Quality
• Good people
• Great neighbors
• Punches above its’ weight
• Lake Minnetonka
• Small town
• Affluent
• Engaged
• Caring
• Lake Minnetonka
• Philanthropic
• Community
• Small town
• Friendly
• Mutually supportive
• Elegant/folksy
• Walking
• Volunteering
• Beauty
• Calm
• Water flowers
• Intelligent
• Caring
• Accessible
• Young, old and in-between
• Fun
• Multi-generational
• Sophisticated
• Timeless
• Top-grade
• Active
• Not settling
• Clean
• Community spirit
• Thriving, active city
• Individualist neighborhood
• Enjoy amenities on lakefront
• Variety
• Great place to live!
• Great place to pla
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“Be Wayzata” Word Cloud
This is how those words are represented in a “Word Cloud”:
THEMES: SUMMARY OF ISSUES AND PRIORITIES IDENTIFIED BY COUNCIL
Below is the summary (consolidation) of themes, issues and priorities identified by individual Councilmembers
during their interviews with the consultant prior to the Workshop.
1. Like about being on the City Council:
Most do: helping, making decisions, being engaged, residents of City, representing
Issues: land use, planning, future, preserving history
2. Council at its best when…:
Working together/Cooperatively on behalf of the City (vs. personal agendas)
3. Issues that Cause Strain on City Council:
Political Differences
Lack of Trust
Personality Conflicts
Personal Conduct with each other,
How we interact: interrupting, disrespectful behavior
4. What can the Mayor and City Council do differently?
Be positive
Practice Listening
Adhere to Robert’s Rules
Practice respectful speaking during meetings
Speak for yourself, not City Council
Support vote, move on
Be respectful of each other and staff
City Council be more engaged with each other: task groups, etc.
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5. Parameters: Do’s and Don’ts with Public, Developers, Media
Have an approved Process: See Agenda and Norms: Media, Developers, Citizens
6. Norms or Standards of Behavior?
See separate Suggested Norms Sheet
7. Your perception of Biggest Issues Facing the City:
Parking
Cell Tower Site
Development
Muni Staffing and Business Plan
Vitality of City: Infrastructure, needs of residents, neighborhoods
9. Strategic Priorities (no order):
Parking
Cell Tower Site
Development
Municipal Operations
Lake Effect - Initiatives
Housing (including rentals)
Vision – Define “Be Wayzata”
Planning ordnances for Neighborhoods
10. Hoped for Outcomes of Meeting/Workshop:
Clarity and update on Plans
Setting Priorities for next couple of years
Improving functioning of CC
Building Trust CC and Staff
Getting to know each other
Establishing Norms
Better Communication
Boards and Commissions – set up and assignment
Discussion with each other and staff
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Day 1 of Council Strategic Planning Workshop – APRIL 30 12:00 PM – 5:00 PM
COUNCIL COMMUNICATIONS - Part 1
Statute, Charter and Guidelines/Processes
The following are the discussion topics suggested by Councilmembers prior to the workshop:
Review Roles: Mayor, Council, Committees, City Manager/Staff
Council interaction with Constituents/Developers
Communication to Constituents: Guidelines
Suggested guidelines for dealing/communication with the Media
Process for “How to get Items on the City Council Agenda”
DISCUSSION on COMMUNICATION AND COUNCIL INTERACTIONS:
Comments and suggestions regarding how to improve Council communications – both
interpersonal and with Constituents, City Stakeholders and Staff
1. Communication Discussion
a. Communication Preferences
Each participant identified his/her preferred style of communicating.
A brief discussion took place regarding how council members
communicate with each other and staff. By using these preferences,
members will exchange or share information and ideas more effectively.
Preferred Styles of Communication:
Councilmember Mullin Phone, face-to-face
Councilmember Anderson Email, text, face-to-face
Mayor Willcox Phone, email, via City Manager (policy discussion)
Councilmember Tyacke At open meeting, official; phone, email
Councilmember McCarthy Phone, face-to-face
City Manager Nelson Email, text; heads up to Council via phone
b. Triangulation: Discussed why it is better not to pit one person against
another for political or personal gain. It was also pointed out that
triangulation can sometimes be positive and a good way of doing
business.
c. Open Meeting Laws: Council discussed importance of being aware of laws
and norms when communicating with each other and the public. In that
context, broader policy discussions are recommended versus specific
issues or matters before the Council.
2. How items get on the Agenda – Recommended process:
a. Suggest item at new business section of meeting
b. Get one other Councilmember to second.
c. Recognize and determine staff resources, scheduling and timeframe.
d. Discuss and vote to have item added to Council agenda – workshop or
regular.
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3. Misleading the Council: Suggestion was made that there should be
consequences for Applicants who mislead the Planning Commission or City
Council in Meetings. It was thought that inserting language in the application
process would adequately address the issue.
 Action: Staff to follow up with suggestion for applicant penalty.
4. Blind Copy on email/reminder to refrain from “reply all” responses
5. Communication between Council and developers and residents:
a. It is “ok” to ask questions and gather information
b. Attempt to say in public what you would say privately (rule of thumb)
6. When should City Manager have a “heads up” on Councilmembers’
conversations in the community?
a. Future or current item on the agenda
b. If application is pending
c. If an issue is before the Council
d. Councilmember thinks topic/item will come before Staff e.g. code matters.
e. When Councilmember thinks it is important for Staff to know
7. When should the Council be given a “heads up” from other Councilmembers,
Mayor or City Manager?
a. Mostly unwritten rules – to use best judgment and give/get feedback
b. Agenda related
c. Crisis or media reported
d. Related to Council Business
8. More involvement by Councilmembers in meetings that typically involve the City
Manager and Mayor, such as unions, developers, negotiations, large
commercial property owners, neighborhood groups, big initiatives. Suggestions:
a. Mayor, City Manager invite other City Councilmembers to attend
b. City Councilmembers volunteer to join meeting if given a heads up
c. Assign Council Representative to key initiatives and projects
 Action: Assign Council representation for key initiatives and define
expectations of Council participation/interaction.
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PARAMETERS: DO’S AND DON’TS for PUBLIC, DEVELOPERS, MEDIA
With input from Council during the interviews and subsequent discussion at the workshop, the following
suggestions were made by the Council.
A. Media Inquiries - Direct media inquiries to City Manager first, especially regarding
legal matters; City Manager will provide the Council updates on information and
statements by City.
B. Guidelines for interacting with Constituents and/or Developers (from City
Manager):
a. Meetings with constituents regarding development applications should be for the
purpose of receiving information.
b. Information can be shared by Council regarding the Planning Commission/City
Council process.
c. Consideration of the development application should be conducted in the public
meeting.
d. Emails that are sent to you or that you send to constituents and/or developers are
public data and could become part of the public record. This is the case whether
you use your City email account or personal email account.
e. Comply with Open Meeting Laws.
C. If the City has an official position on something be consistent in representing it
even if you disagree with it.
D. If the matter has not been decided, be careful to frame your comments and your
perspective as only yours and not that of the City or your colleagues on the
Council. Only speak for yourself.
E. Suggestions for Interaction with Media and email with Public. (From City Atty. David
G. Schelzel - March 5 2015):
Information About Emailing City Council Members
(This can be used as disclaimer on city website or councilmember emails)
Members of the City Council enjoy hearing from the citizens of Wayzata and value their input. Please be
aware that the email you send to a Council member is subject to the Minnesota Government Data
Practices Act. It may be available to anyone making a request for it, and it may be made part of the
public record if it is directed to a matter before the Council. In addition, Council members are called
upon to review and decide certain matters before them in a fair, open and judicial manner, weighing
all of the relevant facts and applying City Code appropriately. In an effort to maintain fairness,
objectivity and an open mind, Council members may not be able to respond to your questions and
concerns about a particular matter that is before them. If you are interested in or concerned about a
matter before Council, you are encouraged to attend the public hearing and open meetings in which
the matter is discussed. Notices of these hearings and meetings are posted on the City website and on
the City’s calendar available at City Hall. If you have questions about a Council agenda item, or a
process of the City, you can direct those questions to the City staff responsible for working on those
matters. A directory of City Staff is available here.
F. Process for “How Items get on the Agenda”– recommended process:
a. Suggest item at new business section of meeting, adding this at the top of Agenda.
b. Get one other Councilmember to second.
c. Recognize and determine staff resources, scheduling and timeframe.
d. Discuss and vote to add to the Agenda
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COUNCIL COMMUNICATIONS - Part 2
Council Interactions – Norms of Behavior
The City Council discussed how Councilmembers communicate with each other and staff,
and conduct themselves as a group. These “Norms” are generally thought of as ground rules
or expectations. They evolved from input from each Councilmember prior to the planning
workshop.
SUGGESTED NORMS OF BEHAVIOR FOR WAYZATA CITY COUNCIL:
City Council suggested Norms of Behavior for official adoption by the Council.
General Statement:
The City of Wayzata will conduct City Council business in a respectful, civil manner. Our
expectation is that we, and all those who participate in our proceedings will be respectful
of each other, including Councilmembers, members of the public, visitors and City Staff.
A. Speak only for yourself, not for other Councilmembers - unless specifically tasked by
your colleagues to speak for the group.
B. Don't question motives. Assume others have positive intentions, even when you
disagree.
C. Be respectful of one another, and the public process, at all times. Do not criticize
staff or others in public.
D. Adhere to Robert’s Rules of Order. Do not speak until you are acknowledged by
chair.
E. Aim for consensus, but accept decisions of the majority once made.
F. Stay focused on the elected official role -- policy, prioritization and citizen
representation.
G. Work primarily through the City Manager, occasionally through a Department Head,
and never through line staff. Respect a closed loop of communication: all
Department Heads inform City Manager of interaction with member(s) of City
Council; Copy City Manager on all communications between City Councilmembers
and Department Heads.
H. Respect Staff and the fact that they work for the Council as a whole, not the Mayor
or one Councilmember.
I. After Council meetings, each Councilmember should acknowledge each other.
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Day 2 of Council Strategic Planning Workshop - May 1, 2015 8:00 AM – 12:00 PM
CITY COUNCIL PRIORITIES FOR THE NEXT 18 MONTHS:
Prior to the retreat, individual Councilmembers and the Mayor identified their Priorities for
the next 12-18 months. That input was consolidated and presented to the Council as a
whole. Each of the members was to rank their top five priorities by assigning values from 5
to 1 to their top five – the number 5 was the highest, the number 4 was the second highest
choice, etc. Below is a chart for how these priorities ranked for the Council as a whole.
Wayzata City Council Ranked Priorities for 12-18 Months:
1) Lake Effect 5 4 5 5 = 19
2) Parking 4 5 4 4 = 17
3) Cell Tower Site 2 3 1 5 3 = 14
4) Muni Operations 3 3 3 2 1 = 12
5) Planning Ordinances 2 4 = 6
6) Development 2 = 2
7) Housing 1 1 1 2 = 5
Special presentations related to City operations and the Council’s priorities and plans
were presented by staff members and discussed with the Council throughout the rest of
the meeting. The presentations, summary of discussions and direction comments are
outlined below.
DEPARTMENTAL PRESENTATIONS:
City of Wayzata Department Directors made brief presentations to the Council at
Planning Workshop. Each presentation encompassed: Areas of Responsibility and Current
Challenges/Opportunities. Q&A and general discussion ensued for each area. Outlines of
the presentations can be found in the Appendices of this report.
Don Uram – Finance/Administrative Services
Kevin Klapprich – Fire Department
Bryan Gadow – Planning and Building
Michael Risvold – Police Department
Dave Dudinsky – Public Services
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KEY PRIORITIES AND ISSUES: STAFF PRESENTATIONS AND COUNCIL DIRECTION
A. Lake Effect Project Milestones
Presented by Bryan Gadow, Director of Building and Planning
1. Phase 1 (May – August 2015):
 Identify and cultivate project partners
 Write and distribute RFP
 Select Design Jury
 Manage designer selection process and contract design team
 Develop and implement communications and engagement plan
2. Design Team RFP Process Dates (DRAFT):
 RFP Announcement – June 3, 2015
 RFP Submission Deadline – July 3, 2015
 Short List Announcement – July 29, 2015
 Team Interview and Public Presentation – August 11-13, 2015
 Winner Announcement – August 26, 2015
 Wayzata City Council Approval – September 1, 2015
 Selected Team Visit – September 10-11, 2015
3. Phase 2 (August – July 2016):
 Manage concept design process and delivery
 Coordinate community and funder engagement
 Identify and cultivate Initiative Committee
 Produce design concept public unveiling
4. Phase 3 (January – March 2016):
 Manage transition period
 Evaluate project and determine organizational development
strategy/implementation
 Launch Lake Effect Phase 3 – Organizational Development, Fundraising, and
Schematic Design thru Construction
 Public Review process for proposed concept design
5. Staff Resources:
 Mary deLaittre, City Consultant on Project
 Bryan Gadow
 Heidi Nelson
 Kristin Classey (Communication Implementation)
_____________
A. LAKE EFFECT: COMMENTS, DISCUSSION AND DIRECTION:
Comments, suggestions and direction by Council:
Council generally supports direction and plan as laid out
Ensure
o Alignment of Broader Scope: Parking, Eastman corridor & Modes/connections
o “Be Wayzata” is reflected in RFP/Process
Council Leadership: Divide & Conquer Strategy: Agency Partners and Funders
Community Engagement on progress; Suggestions going forward:
 Highlight current projects
 Funder cultivation
 Celebrate milestones, accomplishments
 Communicate progress
_____________
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B. Parking
Presented by Heidi Nelson, City Manager
Scope Of Work:
Tasks 1-4
1. Pilot Projects
 Valet, Employee Parking, 2 Hr. Enforcement
 Reviewed @ May 5 CWS, Direction
2. Parking District/Ordinance
 2 Options For Boundary Of District
 O & M Costs Being Analyzed – May 5
 Ordinance Changes Reviewed By Pc 2x
3. Carisch Ramp
 Draft Term Sheet Presented To Extend Public Parking
4. Plan Of Finance
 Draft Of Plan, Pending
o Presbyterian Homes Negotiations
o Widsten Legislation
o Grants, Existing Capital
o Payment In Lieu Of Parking
5. Pre-Design/Programming:
 Draft Site Plans To Be Discussed May 5
 Business/Re Issues:
o Beltz
o Lake/Superior
o Ramp Corner(S)/Face
6. Wayfinding
 General Wayfinding Downtown/Parks
 Muni Monument
 Presbyterian Homes – Blue P’s For Public Parking
 Edina Site Visit For Real Time
NEXT STEP:
May 5: CC Workshop:
 Pilot Project Review & Direction
 Site Planning/Program
o Beltz
o Zoning
o Lake/Superior
o Ramp Corner(S)/Face
o Mill St
_____________
B. PARKING: COMMENTS, DISCUSSION AND DIRECTION:
Suggestions, comments and questions posed by Council during discussion:
Comments:
 Increased demand in outdoor seating/sidewalk usage
 There is a lack of trust/understanding of benefit of parking district benefits
 Pilot projects: operators don’t understand, clearer/tougher in negotiations,
clearer about pilots
 Pilots not a quick fix, but becomes operationally part of mobility
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B. PARKING: COMMENTS, DISCUSSION AND DIRECTION: (continued)
Discussion Topics:
 Funds: Need a clear, concise plan of finance
Sources Uses
Can’t hope for TIF $9 M
Grants
Capital
 Carisch ramp: It is important: Will have impact on overall plan
 Big projects/big price tags - Capital outlay/maintenance:
o What can we cope with?
o Timing of key projects
o Concern over burden to residents for commercial benefit
o Lake Effect is a benefit to Residential & Commercial; Parking: benefit to
Commercial
o Numbers are too squishy/too fast
o Reign in LSA: get real numbers
o Owners rep needed in partnership for ramp commercial development
o Control data/money
 Major project spending to date/funding allocated: [messaging + good data]
o Parking
o Lake Effect
o Cell Site
o Bushaway
 Pilot projects supporting decisions on investments
o Survey results
o Design premature to pilot projects impacts?
Questions:
o West City Parking Lot:
 Could it be something else, e.g. Public Space?
 If you are addressing parking – could you do that?
o Trolley: where did it go? Others that are doing it?
o Are we taking a bandage approach vs. holistic view?
o Are we doing parking on Mill Street?
_____________
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C. Cell Tower - Telecommunication
Presented by Dave Dudinsky, Public Services Director
A. City of Wayzata Water Tower Site Update letter dated April 13, 2015 sent to the city’s four
telecommunications tenants:
a. AT & T
b. Verizon Wireless
c. Sprint
d. T-Mobile
B. Summary of Content in Letter Sent to Tenants:
a. City Council has made the decision to move forward with the decommissioning of
the Gardner Street Water Tower Site for use as a platform for telecommunications
equipment, and relocating such equipment to an alternative site or sites.
i. Wayzata West Middle School Property
ii. Wayzata Public Works Property
iii. MN/DOT Right of Way Property (just north of Holdridge La)
iv. South Frontage Rd Right-of Way Property (by Lift Station #21)
v. Telecom Site at 1411 Wayzata Blvd E Property (Private Property)
C. Aerial Flyover Video of four Alternative Telecommunication Tower Sites:
a. Wayzata West Middle School Property
b. Wayzata Public Works Property
c. South Frontage Rd Right-of Way Property (by Lift Station #21)
d. Existing Water Tower Site (for reference)
D. New Telecommunication Ordinance and Policy:
a. The goal of the new ordinance and policy is they both will direct the City as well as
the telecommunications companies into the future regarding the placement of
telecommunications equipment within the City.
E. City Council has adopted a six-month moratorium on new wireless communications
applications pending the study and consideration of changes to the City’s current
telecommunication regulations and controls.
a. This moratorium does not prohibit or limit use of the existing wireless facilities at the
Gardner location, including ordinary servicing and maintenance, and upgrades
allowed by current leases.
F. Held meeting with Telecom tenants last Friday, April 24th at City Hall
G. Reactions from tenants representatives at end of meeting:
a. Radio Frequency (RF) will respond to proposed alternative site locations by mid
May.
b. Three of four tenants representatives requested they have the opportunity to visit
with the city council at a workshop at the beginning of process in developing a
new telecom ordinance.
H. Is the private existing telecom site located behind Gerrings Car Wash a consideration by
the city for a macro site?
I. Staff is pursuing A1985 MN/DOT agreement (that has not been executed to date) that will
give back the south frontage road to the City. After meeting with MN/DOT last week, the
turn back likely won’t happen till about April of 216. A second meeting including our city
attorney is being scheduled to take place soon to continue the endeavor. It’s possible the
land where the city’s lift station is located currently owned by MN/DOT could be included in
the turn-back. This property was one of the video flyover sites.
_____________
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April, 30, May 1, 2015
City Council/Staff Strategic Planning Workshop
17
C. TELECOMMUNICATIONS - CELL TOWER: COMMENTS, DISCUSSION AND DIRECTION
Suggestions and questions posed by Council during discussion:
Timeline for expiration/decommission, end of leases?
o Range is 2018 – 2021
Painting of water tower:
o Helpful to provide community with timeline/schedule
When there are discussions about ordinances:
o Legal needs to be present
Scenarios and feasibility when talking to providers; e.g. even though it might be their
preference, it does not work for us.
o City has to drive site selection.
Other questions for discussion:
o Can we build the cell tower and lease the land?
o Is the middle school a possible location?
 ACTION: Develop options/scenarios for Council consideration.
_____________
D. Muni Operations
Presented by Don Uram, Administrative Services Director
The “Muni”
1. Update the Business Plan (3rd Qtr.)
A. Delaney Report:
- Customer Service Standards/Training
- Promotional Plan/Execution (June 1)
- Delivery Service (June 1)
- Menu Offerings/Pricing (complete)
- Breakfast/ Brunch Offerings
- Savour Rewards marketing
(on-going)
- Inventory Control (on-going)
B. Customer:
- Analyzing Trade Area
- Product Selection/Price
- Market Strategy
2. Staffing
A. New GM (WBG)
B. Appropriate levels (Full and Part-time)
3. Challenges
A. Restaurant competition
B. Big box liquor stores
C. Parking
4. Declining Sales and Profitability
A. Food quality and costs (40%)
B. Other Factors: Road Construction and Weather
_____________
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April, 30, May 1, 2015
City Council/Staff Strategic Planning Workshop
18
D. MUNI OPERATIONS: COMMENTS, DISCUSSION AND DIRECTION:
Questions and suggestions made by Council:
Parking:
o Can we designate Muni parking?
Positioning:
o We need to be identifiable with something unique
o People won’t focus on road construction but they will drive anywhere to
get a desired place for service/food
o Focus on making it a destination eatery
Pricing:
o Food quality, costs and waste – are we not charging enough?
o Lots of families, good environment, need to price right so it doesn’t impact
families coming to the Muni
Menu:
o Do we have any signature menu items?
o Look at providing healthy options
o Target Seniors – nutritional menus
_____________
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April, 30, May 1, 2015
City Council/Staff Strategic Planning Workshop
19
E. ORDINANCE/POLICY ISSUES
General Discussion led by Heidi Nelson
City Manager Nelson presented a brief update on Current Ordinances and Policy Topics.
Discussion followed. The following topics were addressed. Following the meeting,
individual Councilmembers assigned priority ranking to each areas.
Mayor
Willcox:
Councilmember
Mullin:
Councilmember
Anderson:
Councilmember
Tyacke:
Councilmember
McCarthy:
Totals &
Rank
A. Telecommunications
Ordinance/Policy
3 3 1 1 1 9 #1
B. Medical Marijuana
Ordinance
7 4 8 7 5 31 #6
C. Tree Preservation
Ordinance
6 6 3 5 6 26 #4
D. Neighborhood Zoning
Review
5 5 2 3 3 18 #3
E. Alternative Energies
Ordinance
2 7 9 4 9 31 #6
F. Parking Ordinances
Revisions
1 1 4 2 2 10 #2
G. Signage Ordinances
Updates
4 2 7 6 7 26 #4
H. Meeting Minute-taking
Policy
9 9 10 8 8 44 #8
I. General Ordinance
Building, Rental, Permits, etc.
8 8 no
rank
no
rank
4
J. Environmental Policy
(Added by Council member
Anderson)
5
K. Historic Preservation Policy
(Added by Council member
Anderson)
6
 ACTION: Ordinance and Policy Issues:
Staff will follow up with methods and costs according to the identified priority ranking.
Recommendations will then be presented to Council for approval.
End of Report
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April, 30, May 1, 2015
City Council/Staff Strategic Planning Workshop
20
APPENDICES:
Outlines of Presentation made by Department Directors
A. Finance/Administrative Services by Don Uram
B. Fire Department by Kevin Klapprich
C. Planning and Building by Bryan Gadow
D. Police Department by Michael Risvold
E. Public Services by Dave Dudinsky
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ADMINISTRATIVE SERVICES DEPARTMENT
Motor Vehicle Licensing – Nick Heider
• Responsibilities
o Motor Vehicle Registration (82%)
o Passport Processing (14%)
o DNR Licenses
o Duplicate Driver’s License
• Challenges/Opportunities
o Size Constraint
o Attracting new business (operating at 85% capacity)
Finance – Kathy Ovshak
• Responsibilities
o Budgeting
o Accounting (AP/AR) and Financial Reporting (Audit)
o Long Term Financial Planning and Capital Improvements
o Investments
• Challenges/Opportunities
o CIP Funding
o Ramp financing
Administration – Becky Malone
• Responsibilities
o Elections
o HR/Payroll
o Official Records Management
o Deputy City Clerk
o Office Management
• Challenges/Opportunities
o Presidential Election
o Customer Web Portal (utility billing processing)
Liquor Operations – Kevin Castellano and Jeff Pietrini
• Responsibilities
o Wayzata Wine and Spirits
o Wayzata Bar and Grill
• Challenges/Opportunities
o Sales and Profitability
o Business improvements
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WAYZATA FIRE DEPARTMENT
600 RICE STREET
WAYZATA, MN 55391
(952) 404-5337
FAX (952) 404-5336
fire@wayzata.org
Wayzata Fire Department
May 1, 2015
Current Status of Department
26 Active Members
3 New Members in the Hiring Process at this time.
Total to 29
New Engine just recently went into Service
Working off Schedule to Replace Equipment as needed
Current Challenges/Opportunities
Personnel
Preplans
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Page 1 of 1
PLANNING AND BUILDING DEPARTMENT
MEMORANDUM
To: City Council
From: Bryan Gadow, Director of Planning and Building
Date: April 29, 2015
Re: Department of Planning and Building Background
1. Department Employees:
 Bryan Gadow, Director of Planning and Building (Over 8 years with City)
 Don Johaneson, Building Official (Over 20 years with City)
 Tyson Jenkins, Building Inspector (Over 2 years with City)
2. Department Functions (Summary):
 Manage all development activity review for the City:
o Development review - Land use and zoning
o Building Permit review
o Building Inspections during construction
o Rental Housing Inspections
 Serve as staff liaison to the Planning Commission, City Council, Heritage Preservation Board, and other
boards as needed.
 Review City Zoning and Other Ordinances for code updates.
 Serve as point of contact for area regional jurisdictional agencies (i.e. LMCD, MCWD, and Three Rivers
Park District)
3. Departmental Opportunities/Challenges:
a. Opportunities:
 Pursue various grant opportunities for financial assistance with Lake Effect and other related
projects.
 Forthcoming Intern can assist with ordinance drafting and other research work.
 Potential state legislation for “This Old Apartment” could service as a tool to incentivize multiple
family reinvestment.
 Amount of development activity is a signal that local and regional economic climates are
improving.
b. Challenges:
 Amount of current development activity (including both pending applications and building
permit review) is time-intensive. Limits time available for long-range planning/ordinance work,
and other city job functions, including public building maintenance.
 With new Building Code requirements, plan reviews are taking longer to complete. It is a short
term challenge that will be overcome with more familiarity with the new code requirements.
 Number of Single Family rentals requires additional staff time for inspection and enforcement.
C I T Y O F WAY Z ATA
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WAYZATA POLICE DEPARTMENT
Proudly Serving Wayzata and Long Lake
600 Rice Street
Wayzata, MN 55391-1734
(952) 404-5340
Fax: (952) 404-5359
Phone: 952-404-5340 Fax: 952-404-5359 e-mail: city@wayzata.org home page: www.wayzata.org
2015 Strategic Planning
Challenges
Personnel
- Training
- Succession Planning
- Experience
- Retirements / Hiring
Activities
- Increased Activity
- Increased Expectations (Businesses and Residents)
- Demographics
Technology
- Squad Computers / Tablets
- Cameras (Squad and/or Body)
- Evidence Room
- IT Support
- Data Requests
- Transparency
Traffic/Parking Enforcement
- Staffing
- Reactive Enforcement
- Quantity
- Public Perceptions with Enforcement
- Parking Enforcement
Long Lake
- Crime Free Multi-Housing
- Ordinance Updates
- Competition
- Longer Term Contract
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WAYZATA POLICE DEPARTMENT
Proudly Serving Wayzata and Long Lake
600 Rice Street
Wayzata, MN 55391-1734
(952) 404-5340
Fax: (952) 404-5359
Phone: 952-404-5340 Fax: 952-404-5359 e-mail: city@wayzata.org home page: www.wayzata.org
AGING POPULATION AND CALLS FOR SERVICE
Meridian Manor
2012 – 65 2013 – 74 2014 – 60 2015 YTD – 16
Boardwalk
2012 – 46 2013 – 57 2014 – 46 2015 YTD – 26
Long Lake Assisted Living
2012 – 35 2013 – 44 2014 – 39 2015 YTD – 40
100 / 101 Promenade
2012 – 0 2013 – 10 2014 – 152 2015 YTD – 79
146 185 297 161 / 483
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City of Wayzata Public Works
299 Wayzata Blvd. W
Wayzata, MN 55391
Director Of Public Service
David Dudinsky
City Engineer/Assist. Public Works Director
Mike Kelly
Public Works Superintendent
Jim Eibensteiner
Public Works Secretary/Utility Billing Clerk
Rebecca Jones
Phone: 952-404-5360 Fax: 952-404-9417 e-mail: city@wayzata.org home page: www.wayzata.org
PUBLIC SERVICES PRESENTATION OUTLINE FOR CITY
COUNCIL PLANNING RETREAT; 2015
A. Director of Public Service-Areas of Responsibility
a. Responsible for the overall administration and management of the Public Works
and the Engineering Departments
b. Other Duties as assigned by the City Manager include:
i. Act as City Sexton of City Cemeteries.
ii. Authorize Special Event Applications in City and coordinate events with
Police and Fire Chiefs.
iii. Emergency Management Coordinator for City.
iv. Oversee various City Capital Improvement Projects, Capital Improvement
Model and Special Projects as assigned by the City Manager.
v. Oversee City Telecommunications Operations
vi. Oversee Utility Billing
vii. Oversee Garbage and Recycling
viii. Parks & Trails Board Staff Representative
B. Public Works New Organizational Structure In Place
a. City Engineer Mike Kelly offices at Public Works and given the additional title of
Assist. Director of Public Works
b. Public Works Superintendent is Jim Eibensteiner
c. Engineering Technician Paul Ackerley started work in second week of April.
d. Interviewed and hired internally lead workers:
i. Streets-Bart Kusske
ii. Parks-Kurt Klapprich
iii. Utilities-Bernie Poirier
C. Telecommunications-Taking a lot of staff time compared to previous years.
D. Challenge attending to all the needs of the projects going on within the City as
well as the implementation of all the 2015 projects scheduled for this year.
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City of Wayzata Public Works
299 Wayzata Blvd. W
Wayzata, MN 55391
Director Of Public Service
David Dudinsky
City Engineer/Assist. Public Works Director
Mike Kelly
Public Works Superintendent
Jim Eibensteiner
Public Works Secretary/Utility Billing Clerk
Rebecca Jones
Phone: 952-404-5360 Fax: 952-404-9417 e-mail: city@wayzata.org home page: www.wayzata.org
E. Update on 2015 Public Works Projects:
a. Peavey Bridge-Scheduled Start Date: July 6, 2015 & Completion Date: October,
2015
b. 2015 Street Projects-Bid Opening May 1, 2015 & Completion Date: October of
2015
i. Ferndale Rd (Shoreline to Peavey Bridge)
ii. Ferndale Woods Rd
iii. Bovey Rd
iv. Beaver Dam
v. Edgewood Ct (off of Lake St)
vi. Gardner St E (east of Benton Ave N)
c. Benton Ave Signal Improvements
i. Control Cabinet should be delivered shortly; installation soon thereafter)
d. East Lake Street/Roundabout Landscaping & Circle A Pedestrian Trail
i. Authorization to put project out for bid scheduled for May 5 council meeting
e. Dock Expansion (Installation completed by June 5, 2015)
i. U Dock at Wayzata Beach
ii. Wayzata Depot-15 additional slips
iii. Broadway Docks-18 additional slips
f. Sewer Lining Project-Completion by end of October, 2015
g. Lift Station 5-Bid award discussion at May 5 council meeting
h. Wayfinding Signage Projects-Poles ordered, signs to be ordered, installation in
2015
i. Water Treatment Plant #2 Rehabilitation Project-2015-RFP scheduled to be sent
out for design services in May of 2015
j. Mn/DOT Auxiliary Lane
i. Start Date: August 15, 2015
ii. Anticipated ramp closure of two weeks at beginning of project
k. CSAH 101/Bushaway Rd-On going with timely project updates
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City of Wayzata Public Works
299 Wayzata Blvd. W
Wayzata, MN 55391
Director Of Public Service
David Dudinsky
City Engineer/Assist. Public Works Director
Mike Kelly
Public Works Superintendent
Jim Eibensteiner
Public Works Secretary/Utility Billing Clerk
Rebecca Jones
Phone: 952-404-5360 Fax: 952-404-9417 e-mail: city@wayzata.org home page: www.wayzata.org
l. 2015 Major Street Patching/Sealcoat in 2016
i. Glenbrook Rd
ii. Circle Drive E
iii. Cross St
iv. Chicago Ave S
v. Manitoba Ave S
vi. Central Ave S
m. MCES Emergency Project & MCES 2016 Project (Shoreline Dr. to Orono Orchard
Rd)
i. Work likely to begin in Orono during winter 2015-2016
ii. Work on Shoreline Drive (Wayzata) - Summer 2016 (after Blake School
gets out)
n. Grove La-Consider Parking Modifications and two way traffic discussion
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Near term action items identified in report:
1. Adoption of Norms of Behavior
2. Adoption of Parameter for Interaction with public, developers, media
3. Identify Consequences for Applicants who mislead the PC / CC in Meetings –
perhaps some language in the application process. (page 7)
 Action: Staff to follow up with suggestion for applicant penalty.
4. More involvement by Councilmembers in meetings that typically involve the
City Manager and Mayor, such as unions, developers, negotiations, large
commercial property owners, neighborhood groups, big initiatives. (page 8)
a. Suggestions:
i. Mayor, CM invite other CC to attend
ii. CC volunteer to join meeting if given a heads up
iii. Assign council representative to key initiatives and projects.
 Action: Assign Council representation for key initiatives and define
expectations of Council participation/interaction.
5. Prioritization of Ordinance/Policy Issues (pg 18)
 ACTION: Staff will follow up with methods and costs according to the
identified priority ranking. Recommendations will then be presented to
Council for approval.
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POLICY
Norms of Behavior for Wayzata City Council
General Statement
The City of Wayzata will conduct City Council business in a respectful, civil manner. Our
expectation is that we, and all those who participate in our proceedings, will be respectful of
each other, including Councilmembers, members of the public, visitors and city staff.
A. Speak only for yourself, not for other Councilmembers - unless specifically tasked by your
colleagues to speak for the group.
B. Don't question motives. Assume others have positive intentions, even when you disagree.
C. Be respectful of one another, and the public process, at all times. Do not criticize staff or
others in public.
D. Adhere to Roberts Rules of Order. Do not speak until you are acknowledged by chair.
E. Aim for consensus, but accept decisions of the majority once made.
F. Stay focused on the elected official role -- policy, prioritization and citizen
representation.
G. Work primarily through the City Manager, occasionally through a Department Head, and
never through line staff. Respect a closed loop of communication: all Department Heads
inform City Manager of interaction with member(s) of City Council; Copy City Manager
on all communications between City Councilmembers and Department Heads.
H. Respect staff and the fact that they work for the Council as a whole, not the Mayor or
one Councilmember.
I. After Council meetings, each Councilmember should acknowledge each other.
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POLICY
PARAMETERS FOR INTERACTION WITH PUBLIC, DEVELOPERS, MEDIA
A. Media Inquiries - Direct media inquiries to City Manager first, especially regarding legal
matters; City Manager will provide the Council updates on information and statements
by city.
B. Guidelines for interacting with Constituents and/or Developers (from City Manager):
a. Meetings with constituents regarding development applications should be for the purpose
of receiving information.
b. Information can be shared by Council regarding the planning commission/city council
process.
c. Consideration of the development application should be conducted in the public
meeting.
d. Emails that are sent to you or that you send to constituents and/or developers are public
data and could become part of the public record. This is the case whether you use your
city email account or personal email account.
e. Comply with Open Meeting Laws.
C. If the City has an official position on something be consistent in representing it even if you
disagree with it.
D. Only speak for yourself. If the matter has not been decided, be careful to frame your
comments and your perspective as only yours and not that of the City or your colleagues
on the Council.
E. Suggestions for Interaction with Media and email with Public.
Information about Emailing City Council Members
(This can be used as disclaimer on city website and/or councilmember emails)
Members of the City Council enjoy hearing from the citizens of Wayzata and value their input. Please
be aware that the email you send to a Council member is subject to the Minnesota Government Data
Practices Act. It may be available to anyone making a request for it, and it may be made part of the
public record if it is directed to a matter before the Council. In addition, Council members are called
upon to review and decide certain matters before them in a fair, open and judicial manner, weighing
all of the relevant facts and applying City Code appropriately. In an effort to maintain fairness,
objectivity and an open mind, Council members may not be able to respond to your questions and
concerns about a particular matter that is before them. If you are interested in or concerned about a
matter before Council, you are encouraged to attend the public hearing and open meetings in which
the matter is discussed. Notices of these hearings and meetings are posted on the City website and on
the City’s calendar available at City Hall. If you have questions about a Council agenda item, or a
process of the City, you can direct those questions to the City staff responsible for working on those
matters. A directory of City Staff is available here.
F. Process for “How Items get on the Agenda”– recommended process:
a. Suggest item at new business section of meeting, adding this at the top of Agenda.
b. Get one other councilmember to second.
c. Recognize and determine staff resources, scheduling and timeframe.
d. Discuss and vote to add to the agenda
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